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Automate Google Meet notes with GPT-4.1-mini, Notion, Slack & Gmail distribution

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🧾 An intelligent automation system that turns Google Meet recordings into structured meeting notes — integrating Fireflies.ai, OpenAI GPT-4.1-mini, Notion, Slack, Google Drive, and Gmail via n8n.

🎥 Demo: Watch the Loom walkthrough

⚙️ What It Does

The Google Meet Notes Generator & Distributor automates the entire post-meeting workflow.

Workflow Summary:

  1. Fetches Google Meet transcript via Fireflies.ai webhook.

  2. Aggregates and summarizes transcript using OpenAI GPT-4.1-mini into:

    • Title
    • Summary
    • Decisions
    • Action Items
    • Risks
    • Questions

  3. Stores the transcript as a text file on Google Drive and generates a shareable link.

  4. Creates a Notion page with all the meeting details.

  5. Posts the summary in #meeting Slack channel.

  6. DMs each attendee on Slack with personalized meeting notes.

  7. Sends email recap to all attendees via Gmail.

Result: No more manual note-taking or scattered updates — everything centralized, formatted, and instantly shareable.

💡 Use Cases

Scenario Description
Team Meeting Summaries Automatically summarize and distribute meeting notes for internal teams.
Project Management Keep structured decisions, action items, and risks documented for each project meeting.
Remote Teams Notify distributed teams in Slack and via email without extra effort.
Client Updates Share polished meeting summaries with clients instantly.
Knowledge Base / Notion Archive structured notes in Notion for reference and compliance.

🔧 Setup

1. Accounts and Tools Needed

Tool Purpose
🤖 Fireflies.ai API Fetch Google Meet transcripts via webhook
🧠 OpenAI API Summarize and structure transcript into notes
📓 Notion API Create structured meeting pages
💬 Slack OAuth/Bot Post summaries in channel and DM attendees
🗂 Google Drive OAuth2 Store transcripts and generate shareable links
✉️ Gmail OAuth2 Email meeting recaps to attendees

2. Fireflies.ai Setup

  1. Get API key from Fireflies.ai.
  2. Configure n8n → Credentials → Fireflies API.
  3. Ensure webhook triggers are set to send meetingId to n8n.

3. OpenAI Setup

  1. Generate API key at OpenAI.
  2. Add to n8n → Credentials → OpenAI API.
  3. Use model GPT-4.1-mini in Agent and Generate Slack Message nodes.

4. Notion Setup

  1. Create a Notion integration and share your workspace.
  2. Add API token in n8n → Credentials → Notion API.
  3. Map workspace/page IDs to Notion Page node.

5. Slack Setup

  1. Create Slack Bot in workspace with chat:write and users:read permissions.
  2. Add OAuth token in n8n → Credentials → Slack API.
  3. Connect to Send a message #meeting and DMs to Attendees nodes.

6. Google Drive Setup

  1. Create a folder for transcripts.
  2. Enable Google Drive API in Google Cloud Console.
  3. Add OAuth2 credentials to n8n → Google Drive.

7. Gmail Setup

  1. Enable Gmail API in Google Cloud.
  2. Add OAuth2 credentials in n8n → Gmail.
  3. Connect to Email to Attendees node.

8. n8n Workflow Setup

  1. Import provided n8n workflow JSON.
  2. Configure all credentials: Fireflies, OpenAI, Notion, Slack, Google Drive, Gmail.
  3. Activate workflow.
  4. Test by sending a meeting ID via webhook.

Workflow automatically: Fetch → Summarize → Store → Notion → Slack → DM → Email

🧠 Result

A fully automated AI pipeline that transforms Google Meet recordings into polished, shareable meeting notes — eliminating manual note-taking and keeping your team informed in real time.

📞 Support & Contact

If you face any issues during setup or execution, contact: 📧 Email: [email protected] 🔗 LinkedIn: Atharva Jaiswal