Process Shopify lead emails from Gmail to HubSpot contacts and deals
## 📌 Overview
This workflow automatically processes incoming **Shopify/Gmail leads** and pushes them into **HubSpot** as both **Contacts** and **Deals**.
It helps sales and marketing teams **capture leads instantly**, enrich CRM data, and avoid missed opportunities.
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## ⚡ How it works
1. **Trigger**: Watches for new emails in Gmail.
2. **Extract Data**: Parses email body (Name, Email, City, Phone, Message, Product URL/Title).
3. **Condition**: Checks if sender is Shopify before processing.
4. **HubSpot**:
- Creates/updates a **Contact** with customer details.
- Creates a **Deal** associated with that contact.
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## 🎯 Benefits
- 📥 Automates lead capture → CRM
- 🚫 Eliminates manual copy-paste from Gmail
- 🔄 Real-time sync between Gmail and HubSpot
- 📈 Improves sales follow-up speed and accuracy
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## 🛠 Setup Steps
1. Import this workflow into your **n8n instance**.
2. Connect your **Gmail** and **HubSpot** credentials.
3. Replace the HubSpot **Deal Stage ID** with your own pipeline stage.
4. (Optional) Adjust the **Code Node regex** if your email format differs.
5. Activate the workflow and test with a sample lead email.
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## 📝 Example Email Format
Name: John Doe
Email: [email protected]
City: London
Phone: +44 7000 000000
Body: Interested in product
Product Url: https://example.com/product
Product Title: Sample Product
sticky_notes:
- name: Gmail Trigger
note: >
📧 Watches for new emails in Gmail.
Polls every minute and passes email data into the flow.
- name: Get a Message
note: >
📩 Fetches the full Gmail message content
(body + metadata) for parsing.
- name: Extract From Email
note: >
🔍 Extracts the sender’s email address
from Gmail to identify the source.
- name: If Sender is Shopify
note: >
✅ Condition node that ensures
only Shopify-originated emails/leads are processed.
- name: Code Node (Regex Parser)
note: >
🧾 Parses the email body using regex
to extract Name, Email, City, Phone, Message, Product URL, and Title.
- name: Edit Fields (Set Node)
note: >
📝 Cleans and structures the extracted fields
into proper JSON format before sending to HubSpot.
- name: HubSpot → Create/Update Contact
note: >
👤 Creates or updates a HubSpot Contact
with the extracted lead details.
- name: HubSpot → Create Deal
note: >
💼 Creates a HubSpot Deal linked to the Contact,
including campaign/product information.
