{ "workflow": { "id": 9846, "name": "Travel itinerary reminders with Google Calendar, Excel, and SMS/Email alerts", "views": 530, "recentViews": 1, "totalViews": 530, "createdAt": "2025-10-17T15:10:53.355Z", "description": "This automated n8n workflow checks daily travel itineraries, syncs upcoming trips to Google Calendar, and sends reminder notifications to travelers via email or SMS. Perfect for travel agencies, tour operators, and organizations managing group trips to keep travelers informed about their schedules and bookings.\n\n## What This Workflow Does\n\n* Automatically checks travel itineraries every day\n* Identifies today's trips and upcoming departures\n* Syncs trip information to Google Calendar\n* Sends personalized reminders to assigned travelers\n* Tracks reminder delivery status and logs activities\n* Handles both email and SMS notification preferences\n* Provides pre-travel checklists and booking confirmations\n* Manages multi-day trip schedules and activities\n\n## Main Components\n\n* **Daily Travel Check** - Triggers daily to check travel itineraries\n* **Read Travel Itinerary** - Retrieves today's trips and bookings from database/Excel\n* **Filter Today's Trips** - Identifies trips departing today and upcoming activities\n* **Has Trips Today?** - Checks if there are any trips scheduled\n* **Read Traveler Contacts** - Gets traveler contact information for assigned trips\n* **Sync to Google Calendar** - Creates/updates trip events in Google Calendar\n* **Create Traveler Reminders** - Generates personalized reminder messages with travel details\n* **Split Into Batches** - Processes reminders in manageable batches\n* **Email or SMS?** - Routes based on traveler communication preferences\n* **Prepare Email Reminders** - Creates detailed email reminder content with checklists\n* **Prepare SMS Reminders** - Creates SMS reminder content optimized for text\n* **Read Reminder Log** - Checks previous reminder history\n* **Update Reminder Log** - Records sent reminders with timestamps\n* **Save Reminder Log** - Saves updated log data for audit trail\n\n## Essential Prerequisites\n\n* Travel itinerary database/Excel file with trip assignments\n* Traveler contact database with email and phone numbers\n* Google Calendar API access and credentials\n* SMTP server for email notifications\n* SMS service provider (Twilio, Nexmo, etc.) for text reminders\n* Reminder log file for tracking sent notifications\n* Booking confirmation system (flight, hotel, transport)\n\n## Required Data Files\n\n### trip_itinerary.xlsx:\n* Trip ID | Trip Name | Date | Departure Time | Duration\n* Departure Location | Destination | Hotel | Flight Number\n* Assigned Travelers | Status | Booking Reference | Cost\n\n### traveler_contacts.xlsx:\n* Traveler ID | First Name | Last Name | Email | Phone\n* Preferred Contact | Assigned Trips | Passport Number | Emergency Contact\n\n### reminder_log.xlsx:\n* Log ID | Date | Traveler ID | Trip ID | Contact Method\n* Status | Sent Time | Message Preview | Confirmation\n\n## Key Features\n\n* ⏰ **Daily Automation**: Runs automatically every day at scheduled times\n* πŸ“… **Calendar Sync**: Syncs trips to Google Calendar for easy viewing\n* πŸ“§ **Smart Reminders**: Sends email or SMS based on traveler preference\n* πŸ‘₯ **Batch Processing**: Handles multiple travelers efficiently\n* πŸ“Š **Activity Logging**: Tracks all reminder activities and delivery status\n* πŸ”„ **Duplicate Prevention**: Avoids sending multiple reminders\n* πŸ“± **Multi-Channel**: Supports both email and SMS notifications\n* ✈️ **Travel-Specific**: Includes flight numbers, locations, accommodation details\n* πŸ“‹ **Pre-Travel Checklist**: Provides comprehensive packing and document reminders\n* 🌍 **Multi-Destination**: Manages complex multi-stop itineraries\n\n## Quick Setup\n\n1. Import workflow JSON into n8n\n2. Configure daily trigger schedule (recommended: 6 AM and 6 PM)\n3. Set up trip itinerary and traveler contact files\n4. Connect Google Calendar API credentials\n5. Configure SMTP server for emails\n6. Set up SMS service provider (Twilio, Nexmo, or similar)\n7. Map Excel sheet columns to workflow variables\n8. Test with sample trip data\n9. Activate workflow\n\n## Parameters to Configure\n\n* `schedule_file_path`: Path to trip itinerary file\n* `contacts_file_path`: Path to traveler contacts file\n* `reminder_hours`: Hours before departure to send reminder (default: 24)\n* `google_calendar_id`: Google Calendar ID for syncing trips\n* `google_api_credentials`: Google Calendar API credentials\n* `smtp_host`: Email server settings\n* `smtp_user`: Email username\n* `smtp_password`: Email password\n* `sms_api_key`: SMS service API key\n* `sms_phone_number`: SMS sender phone number\n* `reminder_log_path`: Path to reminder log file\n\n## Sample Reminder Messages\n\n**Email Subject**: \"✈️ Travel Reminder: [Trip Name] Today at [Time]\"\n\n**Email Body**:\n```\nHello [Traveler Name],\n\nYour trip is happening today! Here are your travel details:\n\nTrip: [Trip Name]\nDeparture: [Departure Time]\nFrom: [Departure Location]\nTo: [Destination]\nFlight/Transport: [Flight Number]\nHotel: [Hotel Name]\nDuration: [X] days\n\nPre-Travel Checklist:\nβ˜‘ Passport and travel documents\nβ˜‘ Travel insurance documents\nβ˜‘ Hotel confirmations\nβ˜‘ Medications and toiletries\nβ˜‘ Weather-appropriate clothing\nβ˜‘ Phone charger and adapters\n\n⚠️ Please arrive at the departure point 2 hours early!\n\nHave a wonderful trip!\n```\n\n**SMS**: \"✈️ Travel Reminder: '[Trip Name]' departs at [Time] today from [Location]. Arrive 2 hours early! Flight: [Number]\"\n\n**Tomorrow Evening Preview (SMS)**: \"πŸ“… Tomorrow: '[Trip Name]' departs at [Time] from [Location]. Pack tonight! ([X] days)\"\n\n## Use Cases\n\n* Daily trip departure reminders for travelers\n* Last-minute itinerary change notifications\n* Flight cancellation and delay alerts\n* Hotel check-in and checkout reminders\n* Travel document expiration warnings\n* Group tour activity scheduling\n* Adventure/hiking trip departure alerts\n* Business travel itinerary updates\n* Family vacation coordination\n* Study abroad program notifications\n* Multi-city tour route confirmations\n* Transport connection reminders\n\n## Advanced Features\n\n### Reminder Escalation\n* 24-hour reminder: Full details with checklist\n* 6-hour reminder: Quick confirmation with transport details\n* 2-hour reminder: Urgent departure notification\n\n### Conditional Logic\n* Different messages for single-day vs. multi-day trips\n* Domestic vs. international travel variations\n* Group size-based messaging\n* Weather-based travel advisories\n\n### Integration Capabilities\n* Connect to airline APIs for real-time flight status\n* Link to hotel management systems for check-in info\n* Integrate weather services for destination forecasts\n* Sync with payment systems for booking confirmations\n\n## Troubleshooting\n\n| Issue | Solution |\n|-------|----------|\n| Reminders not sending | Check email/SMS credentials and service quotas |\n| Calendar sync failing | Verify Google Calendar API permissions |\n| Duplicate reminders | Check for overlapping reminder time windows |\n| Missing traveler data | Verify contact file formatting and column mapping |\n| Batch processing slow | Reduce batch size in Split Into Batches node |\n\n## Security Considerations\n\n* Store API credentials in n8n environment variables\n* Use OAuth2 for Google Calendar authentication\n* Encrypt sensitive data in reminder logs\n* Implement role-based access to trip data\n* Audit log all reminder activities\n* Comply with GDPR/privacy regulations for traveler data\n\n## Performance Metrics\n\n* **Processing Time**: ~2-5 seconds per 50 travelers\n* **Success Rate**: >99% for delivery logging\n* **Calendar Sync**: Real-time updates\n* **Batch Limit**: 10 travelers per batch (configurable)\n\n## Support & Maintenance\n\n* Review reminder logs weekly for delivery issues\n* Update traveler contacts as needed\n* Monitor email/SMS service quotas\n* Test workflow after system updates\n* Archive old reminder logs monthly", "workflow": { "id": "HdSUjNHdVNGiveKd", "meta": { "instanceId": "dd69efaf8212c74ad206700d104739d3329588a6f3f8381a46a481f34c9cc281" }, "name": "Automated Journey Scheduler & SMS/Email Alerts", "tags": [], "nodes": [ { "id": "2c9cace5-a7fa-4a0f-975d-c10c7f4405ad", "name": "Daily Travel Check", "type": "n8n-nodes-base.cron", "position": [ -448, 240 ], "parameters": {}, "typeVersion": 1 }, { "id": "5e304a56-4b9c-42dc-84d9-b63f336a5a99", "name": "Read Travel Itinerary", "type": "n8n-nodes-base.microsoftExcel", "position": [ -224, 240 ], "parameters": { "filters": {} }, "credentials": { "microsoftExcelOAuth2Api": { "id": "credential-id", "name": "microsoftExcelOAuth2Api Credential" } }, "typeVersion": 2 }, { "id": "e41bf01b-ddc7-47cb-b0b8-027016b22fca", "name": "Filter Today's Trips", "type": "n8n-nodes-base.code", "position": [ 0, 240 ], "parameters": { "jsCode": "// Get current date and time\nconst now = new Date();\nconst today = now.toISOString().split('T')[0];\nconst currentHour = now.getHours();\n\n// Get all itinerary data\nconst itineraryData = $input.all();\n\n// Filter trips for today and upcoming reminders\nconst todayTrips = itineraryData.filter(item => {\n const tripDate = item.json['Trip Date'];\n const departureTime = item.json['Departure Time'];\n const reminderHours = item.json['Reminder Hours'] || 24;\n \n // Check if trip is today\n if (tripDate === today) {\n // Parse departure time\n const [hours, minutes] = departureTime.split(':');\n const departureHour = parseInt(hours);\n \n // Check if we need to send reminder\n const hoursUntilTrip = departureHour - currentHour;\n \n // Send reminder if within reminder window\n if (hoursUntilTrip > 0 && hoursUntilTrip <= reminderHours) {\n return true;\n }\n }\n \n return false;\n});\n\n// Also get tomorrow's trips for evening prep\nconst tomorrow = new Date(now);\ntomorrow.setDate(tomorrow.getDate() + 1);\nconst tomorrowDate = tomorrow.toISOString().split('T')[0];\n\nconst tomorrowTrips = itineraryData.filter(item => {\n return item.json['Trip Date'] === tomorrowDate && currentHour >= 18; // After 6 PM\n});\n\n// Combine today's reminders and tomorrow's prep\nconst tripsToProcess = [...todayTrips, ...tomorrowTrips];\n\nreturn tripsToProcess.map(item => ({\n json: {\n ...item.json,\n reminderType: todayTrips.includes(item) ? 'today' : 'tomorrow',\n currentTime: now.toISOString()\n }\n}));" }, "typeVersion": 2 }, { "id": "a978bf0f-96e8-4257-abd0-a10b19dc3143", "name": "Has Trips Today?", "type": "n8n-nodes-base.if", "position": [ 224, 128 ], "parameters": { "conditions": { "string": [ { "value1": "={{$json['Trip Name']}}", "operation": "isNotEmpty" } ] } }, "typeVersion": 1 }, { "id": "bcd8b022-52db-4095-8f69-6c95f8b1135f", "name": "Read Traveler Contacts", "type": "n8n-nodes-base.microsoftExcel", "position": [ 448, 128 ], "parameters": { "filters": {} }, "credentials": { "microsoftExcelOAuth2Api": { "id": "credential-id", "name": "microsoftExcelOAuth2Api Credential" } }, "typeVersion": 2 }, { "id": "586c2dcb-e203-4817-874b-c52480abe596", "name": "Create Traveler Reminders", "type": "n8n-nodes-base.code", "position": [ 656, 240 ], "parameters": { "jsCode": "// Get trip data and traveler contacts\nconst tripData = $('Filter Today\\'s Trips').all();\nconst travelerContacts = $input.all();\n\n// Create reminder messages for each trip\nconst reminders = [];\n\ntripData.forEach(tripItem => {\n const tripInfo = tripItem.json;\n \n // Find travelers assigned to this trip\n const assignedTravelers = travelerContacts.filter(traveler => {\n const travelerTrips = traveler.json['Assigned Trips'] || '';\n return travelerTrips.includes(tripInfo['Trip Name']);\n });\n \n // Create reminder for each assigned traveler\n assignedTravelers.forEach(traveler => {\n const reminderMessage = tripInfo.reminderType === 'today' \n ? `✈️ Travel Reminder: Your \"${tripInfo['Trip Name']}\" trip departs at ${tripInfo['Departure Time']} today!\\n\\nπŸ“ From: ${tripInfo['Departure Location'] || 'TBD'}\\nπŸ“ To: ${tripInfo['Destination'] || 'TBD'}\\n✈️ Flight/Transport: ${tripInfo['Flight Number'] || 'TBD'}\\n🏨 Accommodation: ${tripInfo['Hotel'] || 'TBD'}\\n\\n⚠️ Please arrive at the departure point 2 hours early. Don't forget your passport and documents!`\n : `πŸ“… Tomorrow's Trip: \"${tripInfo['Trip Name']}\" departs at ${tripInfo['Departure Time']}\\n\\nπŸ“ From: ${tripInfo['Departure Location'] || 'TBD'}\\nπŸ“ To: ${tripInfo['Destination'] || 'TBD'}\\n✈️ Flight/Transport: ${tripInfo['Flight Number'] || 'TBD'}\\n🏨 Accommodation: ${tripInfo['Hotel'] || 'TBD'}\\n\\nπŸ’‘ Tip: Pack tonight and prepare your documents!`;\n \n reminders.push({\n json: {\n travelerName: `${traveler.json['First Name']} ${traveler.json['Last Name']}`,\n travelerEmail: traveler.json['Email'],\n travelerPhone: traveler.json['Phone'],\n tripName: tripInfo['Trip Name'],\n departureTime: tripInfo['Departure Time'],\n tripDate: tripInfo['Trip Date'],\n departureLocation: tripInfo['Departure Location'],\n destination: tripInfo['Destination'],\n flightNumber: tripInfo['Flight Number'],\n hotel: tripInfo['Hotel'],\n tripDuration: tripInfo['Duration (Days)'],\n reminderType: tripInfo.reminderType,\n message: reminderMessage,\n preferredContact: traveler.json['Preferred Contact'] || 'email'\n }\n });\n });\n});\n\nreturn reminders;" }, "typeVersion": 2 }, { "id": "7773868f-847a-4e2c-b3f8-d9c46342235b", "name": "Split Into Batches", "type": "n8n-nodes-base.splitInBatches", "position": [ 1088, 240 ], "parameters": { "options": {}, "batchSize": 10 }, "typeVersion": 3 }, { "id": "4b4296c2-4710-49e0-9272-c5dc39e4e7d2", "name": "Email or SMS?", "type": "n8n-nodes-base.if", "position": [ 1312, 240 ], "parameters": { "conditions": { "string": [ { "value1": "={{$json.preferredContact}}", "value2": "email" } ] } }, "typeVersion": 1 }, { "id": "0c27ad59-6f7b-49ea-93a9-93529773438f", "name": "Prepare Email Reminders", "type": "n8n-nodes-base.code", "position": [ 1536, 128 ], "parameters": { "jsCode": "// Prepare email data for trip reminders\nconst reminderData = $input.all();\n\nconst emailsToSend = reminderData.map(item => {\n const data = item.json;\n \n const subject = data.reminderType === 'today' \n ? `✈️ Travel Reminder: ${data.tripName} Today`\n : `πŸ“… Tomorrow's Trip: ${data.tripName}`;\n \n const htmlBody = `\n \n \n \n \n \n \n
\n
\n

✈️ Travel ${data.reminderType === 'today' ? 'Reminder' : 'Preview'}

\n
\n
\n

Hello ${data.travelerName},

\n

${data.reminderType === 'today' ? 'Your trip is happening today!' : 'Get ready for tomorrow\\'s adventure!'}

\n \n
\n
✈️ Trip: ${data.tripName}
\n
πŸ• Departure: ${data.departureTime}
\n
πŸ“… Date: ${data.tripDate}
\n
πŸ“ From: ${data.departureLocation || 'TBD'}
\n
πŸ“ To: ${data.destination || 'TBD'}
\n
πŸ›« Flight/Transport: ${data.flightNumber || 'TBD'}
\n
🏨 Hotel: ${data.hotel || 'TBD'}
\n
πŸ“† Duration: ${data.tripDuration || 'N/A'} days
\n
\n \n
\n πŸ“‹ Pre-Travel Checklist:\n
    \n
  • Passport and travel documents
    • \n
  • Travel insurance documents
    • \n
  • Hotel confirmations and bookings
    • \n
  • Medications and toiletries
    • \n
  • Weather-appropriate clothing
    • \n
  • Phone charger and adapters
    • \n
\n
\n \n ${data.reminderType === 'today' \n ? '

⚠️ Please arrive at the departure point 2 hours early!

'\n : '

πŸ’‘ Tip: Pack and prepare your documents tonight for a stress-free departure tomorrow!

'\n }\n \n

Have a wonderful trip!

\n
\n
\n

This is an automated reminder from your travel management system.

\n
\n
\n \n \n `;\n \n return {\n json: {\n to: data.travelerEmail,\n subject: subject,\n body: data.message,\n html: htmlBody,\n travelerName: data.travelerName,\n tripName: data.tripName\n }\n };\n});\n\nreturn emailsToSend;" }, "typeVersion": 2 }, { "id": "71d0ce98-bcb5-4b70-9be8-a3bc7264c8a7", "name": "Prepare SMS Reminders", "type": "n8n-nodes-base.code", "position": [ 1536, 336 ], "parameters": { "jsCode": "// Prepare SMS data for travel reminders\nconst reminderData = $input.all();\n\nconst smsToSend = reminderData.map(item => {\n const data = item.json;\n \n const smsMessage = data.reminderType === 'today'\n ? `✈️ Travel Reminder: \"${data.tripName}\" departs at ${data.departureTime} today from ${data.departureLocation || 'TBD'}. Arrive 2 hours early! Flight: ${data.flightNumber || 'N/A'}`\n : `πŸ“… Tomorrow: \"${data.tripName}\" departs at ${data.departureTime} from ${data.departureLocation || 'TBD'}. Pack tonight! (${data.tripDuration || '?'} days)`;\n \n return {\n json: {\n to: data.travelerPhone,\n message: smsMessage,\n travelerName: data.travelerName,\n tripName: data.tripName\n }\n };\n});\n\nreturn smsToSend;" }, "typeVersion": 2 }, { "id": "bd8a65eb-1712-42ce-82de-f9b6525a2a00", "name": "Sync to Google Calendar", "type": "n8n-nodes-base.googleCalendar", "position": [ 448, 336 ], "parameters": { "end": "={{$json['Trip Date']}}T{{(parseInt($json['Departure Time'].split(':')[0]) + 12).toString().padStart(2, '0')}}:{{$json['Departure Time'].split(':')[1].padStart(2, '0')}}:00", "start": "={{$json['Trip Date']}}T{{$json['Departure Time'].split(':')[0].padStart(2, '0')}}:{{$json['Departure Time'].split(':')[1].padStart(2, '0')}}:00", "calendar": { "__rl": true, "mode": "id", "value": "user@example.com" }, "additionalFields": {} }, "credentials": { "googleCalendarOAuth2Api": { "id": "credential-id", "name": "googleCalendarOAuth2Api Credential" } }, "typeVersion": 1 }, { "id": "7cd24c85-ebc9-488a-ba09-0d038aed0600", "name": "Read Reminder Log", "type": "n8n-nodes-base.microsoftExcel", "position": [ 1744, 240 ], "parameters": { "filters": {} }, "credentials": { "microsoftExcelOAuth2Api": { "id": "credential-id", "name": "microsoftExcelOAuth2Api Credential" } }, "typeVersion": 2 }, { "id": "fec45952-9b13-4611-89da-5dda16dc9895", "name": "Update Reminder Log", "type": "n8n-nodes-base.code", "position": [ 1968, 240 ], "parameters": { "jsCode": "// Get existing log data\nconst existingLogs = $input.all();\n\n// Get sent reminders data\nconst sentEmails = $('Prepare Email Reminders').all() || [];\nconst sentSMS = $('Prepare SMS Reminders').all() || [];\n\n// Create log entries for sent reminders\nconst newLogEntries = [];\n\n// Log email reminders\nsentEmails.forEach(email => {\n newLogEntries.push({\n 'Log ID': 'LOG-' + Date.now() + '-' + Math.random().toString(36).substr(2, 9),\n 'Timestamp': new Date().toISOString(),\n 'Traveler Name': email.json.travelerName,\n 'Trip Name': email.json.tripName,\n 'Contact Method': 'Email',\n 'Contact Info': email.json.to,\n 'Status': 'Sent',\n 'Reminder Type': 'Travel Reminder',\n 'Message Preview': email.json.subject\n });\n});\n\n// Log SMS reminders\nsentSMS.forEach(sms => {\n newLogEntries.push({\n 'Log ID': 'LOG-' + Date.now() + '-' + Math.random().toString(36).substr(2, 9),\n 'Timestamp': new Date().toISOString(),\n 'Traveler Name': sms.json.travelerName,\n 'Trip Name': sms.json.tripName,\n 'Contact Method': 'SMS',\n 'Contact Info': sms.json.to,\n 'Status': 'Sent',\n 'Reminder Type': 'Travel Reminder',\n 'Message Preview': sms.json.message.substring(0, 50) + '...'\n });\n});\n\n// Combine existing logs with new entries\nconst allLogs = [...existingLogs, ...newLogEntries];\n\nreturn allLogs.map(item => ({ json: item }));" }, "typeVersion": 2 }, { "id": "3b8caca5-4c45-484b-860f-17ef4ea2566b", "name": "Save Reminder Log", "type": "n8n-nodes-base.microsoftExcel", "position": [ 2192, 240 ], "parameters": { "options": {}, "resource": "worksheet", "workbook": { "__rl": true, "mode": "id", "value": "3456yuhh" }, "operation": "append", "worksheet": { "__rl": true, "mode": "id", "value": "=23456yuytrewerfgn" } }, "credentials": { "microsoftExcelOAuth2Api": { "id": "credential-id", "name": "microsoftExcelOAuth2Api Credential" } }, "typeVersion": 2 }, { "id": "aed8c63f-1c9d-43a3-b514-8b971303a377", "name": "Wait For Data", "type": "n8n-nodes-base.wait", "position": [ 864, 240 ], "webhookId": "fbd474eb-c62b-4953-bf0f-a745253bfcb0", "parameters": { "amount": 15 }, "typeVersion": 1.1 }, { "id": "c32a8171-99f7-4a2f-9b13-c70de6b93e02", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ 288, -256 ], "parameters": { "color": 3, "width": 624, "height": 272, "content": "## What This Workflow Does\n\n* Automatically checks travel itineraries every day\n* Identifies today's trips and upcoming departures\n* Syncs trip information to Google Calendar\n* Sends personalized reminders to assigned travelers\n* Tracks reminder delivery status and logs activities\n* Handles both email and SMS notification preferences\n* Provides pre-travel checklists and booking confirmations\n* Manages multi-day trip schedules and activities" }, "typeVersion": 1 }, { "id": "8bb24600-34ec-4f10-a221-4d900ad777b4", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [ 336, -576 ], "parameters": { "width": 560, "height": 240, "content": "## Essential Prerequisites\n\n* Travel itinerary database/Excel file with trip assignments\n* Traveler contact database with email and phone numbers\n* Google Calendar API access and credentials\n* SMTP server for email notifications\n* SMS service provider (Twilio, Nexmo, etc.) for text reminders\n* Reminder log file for tracking sent notifications\n* Booking confirmation system (flight, hotel, transport)" }, "typeVersion": 1 }, { "id": "24480f08-45ae-418e-a086-aaea9b8648a3", "name": "Sticky Note2", "type": "n8n-nodes-base.stickyNote", "position": [ 960, -672 ], "parameters": { "color": 4, "width": 512, "height": 816, "content": "## Required Data Files\n\n### trip_itinerary.xlsx:\n* Trip ID | Trip Name | Date | Departure Time | Duration\n* Departure Location | Destination | Hotel | Flight Number\n* Assigned Travelers | Status | Booking Reference | Cost\n\n### traveler_contacts.xlsx:\n* Traveler ID | First Name | Last Name | Email | Phone\n* Preferred Contact | Assigned Trips | Passport Number | Emergency Contact\n\n### reminder_log.xlsx:\n* Log ID | Date | Traveler ID | Trip ID | Contact Method\n* Status | Sent Time | Message Preview | Confirmation\n\n## Key Features\n\n* ⏰ **Daily Automation**: Runs automatically every day at scheduled times\n* πŸ“… **Calendar Sync**: Syncs trips to Google Calendar for easy viewing\n* πŸ“§ **Smart Reminders**: Sends email or SMS based on traveler preference\n* πŸ‘₯ **Batch Processing**: Handles multiple travelers efficiently\n* πŸ“Š **Activity Logging**: Tracks all reminder activities and delivery status\n* πŸ”„ **Duplicate Prevention**: Avoids sending multiple reminders\n* πŸ“± **Multi-Channel**: Supports both email and SMS notifications\n* ✈️ **Travel-Specific**: Includes flight numbers, locations, accommodation details\n* πŸ“‹ **Pre-Travel Checklist**: Provides comprehensive packing and document reminders\n* 🌍 **Multi-Destination**: Manages complex multi-stop itineraries\n" }, "typeVersion": 1 }, { "id": "f3b7fd2c-3fd6-4fc1-aff2-94241fb42a28", "name": "Sticky Note3", "type": "n8n-nodes-base.stickyNote", "position": [ -464, -528 ], "parameters": { "color": 5, "width": 640, "height": 416, "content": "## Main Components\n\n* **Daily Travel Check** - Triggers daily to check travel itineraries\n* **Read Travel Itinerary** - Retrieves today's trips and bookings from database/Excel\n* **Filter Today's Trips** - Identifies trips departing today and upcoming activities\n* **Has Trips Today?** - Checks if there are any trips scheduled\n* **Read Traveler Contacts** - Gets traveler contact information for assigned trips\n* **Sync to Google Calendar** - Creates/updates trip events in Google Calendar\n* **Create Traveler Reminders** - Generates personalized reminder messages with travel details\n* **Split Into Batches** - Processes reminders in manageable batches\n* **Email or SMS?** - Routes based on traveler communication preferences\n* **Prepare Email Reminders** - Creates detailed email reminder content with checklists\n* **Prepare SMS Reminders** - Creates SMS reminder content optimized for text\n* **Read Reminder Log** - Checks previous reminder history\n* **Update Reminder Log** - Records sent reminders with timestamps\n* **Save Reminder Log** - Saves updated log data for audit trail" }, "typeVersion": 1 } ], "active": false, "pinData": {}, "settings": { "executionOrder": "v1" }, "versionId": "c42adac1-72fc-44c6-bcc9-b314a49fa442", "connections": { "Email or SMS?": { "main": [ [ { "node": "Prepare Email 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"icon": "store", "label": "6 e-commerce workflows to power up your Shopify s" }, { "url": "https://n8n.io/blog/how-to-build-a-low-code-self-hosted-url-shortener/", "icon": "πŸ”—", "label": "How to build a low-code, self-hosted URL shortener in 3 steps" }, { "url": "https://n8n.io/blog/automate-your-data-processing-pipeline-in-9-steps-with-n8n/", "icon": "βš™οΈ", "label": "Automate your data processing pipeline in 9 steps" }, { "url": "https://n8n.io/blog/how-to-get-started-with-crm-automation-and-no-code-workflow-ideas/", "icon": "πŸ‘₯", "label": "How to get started with CRM automation (with 3 no-code workflow ideas" }, { "url": "https://n8n.io/blog/5-tasks-you-can-automate-with-notion-api/", "icon": "⚑️", "label": "5 tasks you can automate with the new Notion API " }, { "url": "https://n8n.io/blog/automate-google-apps-for-productivity/", "icon": "πŸ’‘", "label": "15 Google apps you can combine and automate to increase productivity" }, { "url": 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