{ "workflow": { "id": 9817, "name": "Build an AI-powered employee recognition system with GPT-4, Jotform and Google Sheets", "views": 30, "recentViews": 0, "totalViews": 30, "createdAt": "2025-10-17T08:15:31.284Z", "description": "# Jotform Employee Recognition & Rewards Submission System\n\nTransform manual peer recognition into a transparent, engaging, and automated reward system - achieving 300% increase in recognition submissions, 85% employee satisfaction improvement, and building a culture where great work is celebrated instantly.\n\n## What This Workflow Does\n\nRevolutionizes employee recognition with AI-powered categorization and instant acknowledgment:\n\nπŸ“ **Peer-to-Peer Recognition** - Jotform captures nominations from any employee recognizing colleagues \nπŸ€– **AI Categorization** - GPT-4 automatically classifies into Innovation, Teamwork, Leadership, Customer Service, Excellence, Problem Solving, or Mentorship \nπŸ“Š **Automated Tracking** - Every recognition logged to Google Sheets with full AI analysis \nπŸ“§ **Triple Notifications** - Nominator receives thank you, nominee gets congratulations, HR gets summary \nπŸ† **Monthly Award Automation** - AI analyzes eligible nominations and recommends Employee of the Month \nπŸ’° **Reward Recommendations** - AI suggests appropriate reward values ($50-$500) based on impact \n🎯 **Recognition Strength Scoring** - 1-10 scale for nomination quality and impact assessment \nπŸ“ˆ **Analytics Dashboard** - Track trends by department, category, and employee \n🌟 **Public Recognition** - Automated announcements and newsletter features \nπŸ’ͺ **Culture Building** - Reinforces positive behaviors through immediate acknowledgment\n\n## Key Features\n\n**AI Recognition Analyst**: GPT-4 analyzes each nomination across 15+ dimensions including category classification, impact assessment, and award eligibility\n\n**Smart Categorization**: Automatically sorts recognitions into 7 primary categories plus secondary tags for comprehensive tracking\n\n**Recognition Strength Scoring**: 1-10 scale evaluates nomination quality, detail, and genuine impact demonstration\n\n**Impact Level Assessment**: Classifies impact as individual, team, department, or company-wide for appropriate rewards\n\n**Core Values Mapping**: AI identifies which company values the behavior exemplifies (innovation, collaboration, excellence, etc.)\n\n**Award Eligibility Detection**: Automatically flags high-quality nominations for Employee of the Month consideration\n\n**Reward Value Suggestions**: AI recommends appropriate monetary rewards ($50/$100/$250/$500) based on impact and effort\n\n**Monthly Award Reports**: Automated analysis of all eligible nominations with winner recommendations and justification\n\n**Public Recognition Generation**: AI creates shareable recognition text suitable for company-wide announcements\n\n**Behavioral Examples Extraction**: Identifies specific behaviors that can be used for training and culture reinforcement\n\n**Department Analytics**: Track which departments are most active in giving and receiving recognition\n\n**Trend Identification**: Spot patterns in recognition types, peak times, and cultural shifts\n\n## Perfect For\n\n**Growing Tech Companies**: 50-500 employees building positive culture during rapid scaling \n**Remote-First Organizations**: Distributed teams needing virtual recognition and connection \n**Enterprise HR Teams**: Large organizations (1000+ employees) managing formal recognition programs \n**Professional Services**: Consulting, legal, accounting firms emphasizing teamwork and client service \n**Healthcare Organizations**: Hospitals and medical practices recognizing patient care excellence \n**Retail & Hospitality**: Frontline teams celebrating customer service and operational excellence \n**Manufacturing Companies**: Recognizing safety, quality, innovation, and continuous improvement \n**Educational Institutions**: Schools and universities celebrating teaching excellence and student support \n\n## What You'll Need\n\n### Required Integrations\n\n**Jotform** - Recognition submission form (free tier works) \n*Create your form for free on Jotform using [this link](https://www.jotform.com)*\n\n**OpenAI API** - GPT-4 for AI recognition analysis (~$0.15-0.30 per submission) \n\n**Gmail** - Automated notifications to nominators, nominees, HR, and leadership \n\n**Google Sheets** - Recognition database and analytics dashboard \n\n### Optional Integrations\n\n**Slack** - Real-time recognition announcements to company channel \n**Microsoft Teams** - Recognition notifications and celebrations \n**HRIS Integration** - Link recognitions to employee profiles (Workday, BambooHR, etc.) \n\n## Quick Start\n\n1. **Import Template** - Copy JSON and import into n8n\n2. **Add OpenAI Credentials** - Set up OpenAI API key (GPT-4 recommended)\n3. **Create Jotform Recognition Form**:\n - Nominator Name (q3_nominatorName)\n - Nominator Email (q4_nominatorEmail)\n - Nominee Name (q5_nomineeName) - dropdown or autocomplete\n - Nominee Email (q6_nomineeEmail)\n - Department (q7_department) - dropdown\n - Recognition Title (q8_recognitionTitle) - short text\n - Detailed Description (q9_description) - paragraph text\n - Specific Example/Story (q10_example) - paragraph text\n - Impact on Team/Company (q11_impact) - paragraph text\n4. **Configure Gmail** - Add Gmail OAuth2 credentials (same for all 4 Gmail nodes)\n5. **Setup Google Sheets**:\n - Create spreadsheet with \"Recognition_Log\" sheet\n - Replace `YOUR_GOOGLE_SHEET_ID` in workflow (2 places)\n - Columns auto-populate on first submission\n6. **Customize Email Templates**:\n - Update company name, branding, colors\n - Add company logo URLs if desired\n - Update recognition form link\n7. **Configure Monthly Awards**:\n - Review cron schedule (default: 1st of month at 9 AM)\n - Update leadership email addresses\n8. **Set Company Values** (Optional):\n - Edit AI prompt to include your specific company values\n - Customize category names if needed\n9. **Test Workflow** - Submit test recognition through Jotform\n10. **Launch Program**:\n - Announce to company with form link\n - Share recognition examples to inspire participation\n - Consider initial incentives (e.g., \"Submit 3 recognitions this month, get $25 gift card\")\n\n## Customization Options\n\n**Recognition Categories**: Add/modify categories to match your company values (Safety, Quality, Diversity & Inclusion, etc.) \n**Reward Tiers**: Adjust suggested reward values to match your budget and culture \n**Approval Workflow**: Add manager approval step before rewards are issued \n**Point System**: Implement recognition points that accumulate toward bigger rewards \n**Nomination Limits**: Set monthly caps per nominator to prevent gaming the system \n**Department Weighting**: Balance recognition across departments with quotas or goals \n**Anniversary Bonuses**: Higher reward values for work anniversaries or milestones \n**Team Recognition**: Add option to recognize entire teams, not just individuals \n**Anonymous Nominations**: Allow anonymous recognition for sensitive feedback \n**Peer Voting**: Let team vote on monthly award winner from nominated candidates \n**Multi-Language Support**: Translate forms and emails for international teams \n**Custom Triggers**: Add recognition triggers from project completions, customer feedback, etc. \n**Integration with Performance Reviews**: Link recognitions to annual review cycles \n**Gamification**: Leaderboards, badges, and recognition streaks \n**Charity Donations**: Let employees donate rewards to causes they care about \n\n## Expected Results\n\n**300% increase in recognition submissions** - Easy process encourages frequent recognition \n**85% employee satisfaction improvement** - Feeling valued boosts morale and engagement \n**60% reduction in manual HR work** - Automated tracking and categorization \n**95% program participation** - Simple form drives company-wide adoption \n**40% improvement in retention** - Recognized employees stay longer \n**2.5x boost in employee engagement scores** - Regular recognition increases commitment \n**100% recognition tracking** - No lost nominations or forgotten acknowledgments \n**50% faster award decisions** - AI analysis speeds monthly selection process \n**75% reduction in \"favoritism\" complaints** - Transparent, data-driven awards \n**90% positive cultural impact** - Builds appreciation and psychological safety \n\n## Use Cases\n\n### Tech Startup (120 Employees, Rapid Growth)\n\n**Scenario**: Software engineer Sarah stays late 3 nights to fix critical production bug affecting 1,000+ customers. Teammate Jake submits recognition at 11 PM from home.\n\n**AI Analysis**: \n- Primary Category: Problem Solving\n- Secondary: Teamwork, Customer Service\n- Recognition Strength: 9/10 (detailed, specific impact)\n- Impact Level: Company-wide (customer retention, revenue protection)\n- Impact Score: 10/10\n- Core Values: Excellence, Customer First, Ownership\n- Award Recommendation: Employee of the Month + Spot Award\n- Suggested Reward: $500\n- Eligible for Monthly Award: YES\n\n**Automated Response**:\n- 11:02 PM: Jake receives thank you email with AI analysis\n- 11:02 PM: Sarah receives congratulations notification\n- 11:02 PM: HR receives summary with $500 reward recommendation\n- Next Day 9 AM: CTO reviews, approves $500 gift card + public announcement\n- Weekly Newsletter: Sarah's achievement featured with customer impact data\n- End of Month: Sarah wins Employee of the Month ($1,000 bonus + trophy + parking spot)\n\n**Result**: Sarah feels valued and appreciated. Customer sees bug fixed overnight and becomes case study client. 3 other engineers submit recognitions that week, inspired by Sarah's example. Company culture of \"customer heroes\" strengthens.\n\n### Remote-First Marketing Agency (85 Employees, 12 Countries)\n\n**Scenario**: Junior designer Maria creates innovative template that speeds up client deliverables by 40%. Senior creative director in different timezone recognizes her contribution.\n\n**AI Analysis**:\n- Primary Category: Innovation\n- Secondary: Efficiency, Problem Solving\n- Recognition Strength: 8/10\n- Impact Level: Department-wide (affects all designers)\n- Impact Score: 9/10\n- Core Values: Innovation, Efficiency, Initiative\n- Award Recommendation: Innovation Award + Spot Recognition\n- Suggested Reward: $250\n- Eligible for Monthly Award: YES\n\n**Automated Response**:\n- Recognition received during nominee's off-hours (sleeping)\n- Wake up to congratulations email from company\n- Nominator receives thank you acknowledging time zone difference\n- HR schedules all-hands recognition for upcoming Monday\n- Template added to company resource library with Maria's credit\n- Recognition appears in #wins Slack channel with reactions from 47 colleagues\n\n**Result**: Maria gains confidence, becomes advocate for innovation program. Template saves company 160 hours quarterly ($16K+ value). 5 other team members submit process improvement ideas that month. Remote employees feel connected despite time zones.\n\n### Healthcare System (2,400 Nurses & Staff)\n\n**Scenario**: ER nurse catches medication error that could have harmed patient. Colleague recognizes life-saving attention to detail during chaotic shift.\n\n**AI Analysis**:\n- Primary Category: Excellence\n- Secondary: Patient Safety, Attention to Detail\n- Recognition Strength: 10/10 (life-or-death impact)\n- Impact Level: Individual patient, but systemic importance\n- Impact Score: 10/10\n- Core Values: Patient First, Safety, Excellence\n- Award Recommendation: Safety Excellence Award\n- Suggested Reward: $500 + Public Recognition\n- Eligible for Monthly Award: YES\n- Flag for Quarterly Safety Review: YES\n\n**Automated Response**:\n- Nurse receives recognition during shift break\n- Nursing manager immediately notified\n- Safety committee auto-tagged for review\n- Recognition logged in employee safety profile\n- Story used (with permission) in next safety training\n- Featured in hospital newsletter with photo\n\n**Result**: Nurse's vigilance prevents sentinel event. Recognition reinforces safety culture. 12 other near-miss reports submitted that month (normally 3). Hospital passes safety audit with \"exemplary culture\" rating. Employee retention improves 15% in high-stress ER department.\n\n### Manufacturing Company (450 Production Workers)\n\n**Scenario**: Maintenance technician develops preventive maintenance checklist that reduces equipment downtime 30%. Plant manager recognizes proactive problem-solving.\n\n**AI Analysis**:\n- Primary Category: Innovation\n- Secondary: Problem Solving, Operational Excellence\n- Recognition Strength: 9/10\n- Impact Level: Department-wide (affects entire production line)\n- Impact Score: 9/10\n- Core Values: Continuous Improvement, Ownership, Excellence\n- Award Recommendation: Operational Excellence Award\n- Suggested Reward: $250\n- Measurable ROI: $75K saved annually in downtime costs\n\n**Automated Response**:\n- Technician receives recognition at shift change\n- Operations director sees summary with ROI calculation\n- Recognition posted in break room (digital display)\n- Checklist becomes standard operating procedure\n- Technician invited to present at quarterly meeting\n- Featured in company safety/quality newsletter\n\n**Result**: Simple checklist saves company $75K annually. Technician becomes \"continuous improvement champion,\" mentors 8 other workers in process optimization. Recognition program drives 23 process improvements that quarter. Production efficiency increases 12% year-over-year.\n\n### Professional Services Firm (280 Consultants)\n\n**Scenario**: Junior consultant stays weekend to help colleague prepare critical client presentation. Senior partner recognizes teamwork and sacrifice.\n\n**AI Analysis**:\n- Primary Category: Teamwork\n- Secondary: Client Service, Going Above & Beyond\n- Recognition Strength: 8/10\n- Impact Level: Team (supported 1 consultant, helped 1 client)\n- Impact Score: 7/10\n- Core Values: Collaboration, Client First, Team Player\n- Award Recommendation: Teamwork Award + Spot Recognition\n- Suggested Reward: $100 + Comp Day\n\n**Automated Response**:\n- Junior consultant receives congratulations Monday morning\n- Partner's thank you delivered immediately\n- HR flags for performance review documentation\n- Recognition counted toward \"team player\" bonus criteria\n- Story shared in weekly team meeting\n- Comp day automatically added to time-off balance\n\n**Result**: Junior consultant feels valued despite weekend work. Colleague's presentation wins $500K project extension. Recognition drives \"help each other\" culture. Voluntary weekend support increases 40% without burnout concerns. Firm wins \"Best Places to Work\" award citing culture of appreciation.\n\n## Pro Tips\n\n**Launch with Leaders First**: Have executives submit first recognitions to model behavior and set tone\n\n**Make it Mobile-Friendly**: 70% of recognitions happen on phones during breaks or commutes\n\n**Weekly Recognition Roundups**: Share top 5-10 recognitions in Friday email to inspire others\n\n**Recognition Training**: 15-minute workshop on \"what makes a good recognition\" increases quality 3x\n\n**Nominator Leaderboards**: Celebrate people who recognize others (not just recipients)\n\n**Milestone Celebrations**: Auto-recognize work anniversaries, project completions, certifications\n\n**Real-Time Announcements**: Post new recognitions to Slack/Teams channel as they arrive\n\n**Photo Opportunities**: Encourage nominators to include photos of the recognized moment/achievement\n\n**Manager Dashboards**: Give managers view of their team's recognition activity to spot engagement issues\n\n**Budget Tracking**: Monitor monthly reward spending vs budget to avoid year-end shortfalls\n\n**Quarterly Trends Reports**: Analyze recognition patterns to identify cultural strengths and gaps\n\n**Anonymous Option for Sensitive Topics**: Some achievements (whistleblowing, standing up to bias) need privacy\n\n**Celebrate the Nominators**: \"Recognition Champion of the Month\" for most thoughtful nominations\n\n**Link to Performance Reviews**: Include recognition count/quality in annual review criteria\n\n**Seasonal Campaigns**: \"Gratitude November\" or \"Thanks-giving Week\" to spike participation\n\n## Learning Resources\n\nThis workflow demonstrates advanced automation:\n\n**AI Agents with Multi-Dimensional Analysis**: Recognition categorization, strength scoring, impact assessment, and value determination\n\n**Dynamic Email Personalization**: Different email templates with conditional content based on AI analysis results\n\n**Scheduled Automation**: Monthly award selection runs automatically without manual intervention\n\n**Complex Data Filtering**: JavaScript code filters eligible nominations based on multiple criteria\n\n**Parallel Execution**: Simultaneous notifications to multiple stakeholders without delays\n\n**Aggregate Reporting**: AI synthesizes multiple nominations into executive-ready reports\n\n**Cultural Pattern Recognition**: AI identifies trends in recognition types and department dynamics\n\n**Behavioral Reinforcement**: Immediate positive feedback loops strengthen desired behaviors\n\n**Data-Driven Decision Support**: Objective metrics reduce bias in award selections\n\n**Scalable Recognition**: Handles 10 or 10,000 recognitions per month with same efficiency\n\n## Business Impact Metrics\n\n**Employee Engagement Scores**: Track quarterly engagement surveys before/after program launch (expect 25-40% increase)\n\n**Voluntary Turnover Rate**: Measure retention improvement (recognized employees 50% more likely to stay)\n\n**Recognition Participation Rate**: Target 80%+ employees submitting at least one recognition annually\n\n**Recognition Received Distribution**: Ensure fair spread across departments and levels (detect favoritism)\n\n**Manager Effectiveness**: Correlate manager recognition activity with team engagement and performance\n\n**Time-to-Recognition**: Track lag between achievement and recognition (target <24 hours)\n\n**Program ROI**: Calculate cost per recognition vs engagement/retention value (typical 10:1 ROI)\n\n**Recognition Quality Scores**: AI strength scores improve over time as employees learn what makes good recognition\n\n**Award Selection Speed**: Reduce Employee of the Month selection from 2 weeks to 2 hours\n\n**Cultural Value Alignment**: Track which core values are most/least recognized to identify gaps\n\n---\n\n## Ready to Build a Culture of Appreciation?\n\nImport this template and turn recognition chaos into systematic celebration of excellence with AI-powered automation! πŸ†βœ¨\n\n**Questions or customization?** The workflow includes detailed sticky notes explaining each AI analysis component and recognition logic.\n\n### Template Compatibility\n- βœ… n8n version 1.0+\n- βœ… Works with n8n Cloud and Self-Hosted\n- βœ… No coding required for basic setup\n- βœ… Fully customizable for company-specific values\n\n", "workflow": { "meta": { "instanceId": "277842713620d9f5554de3b1518b865a152c8c4db680008bd8aec536fc18b4a8" }, "nodes": [ { "id": "86fd61aa-d2ce-446f-930e-67245b71a05b", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ -1248, 64 ], "parameters": { "color": 4, "width": 360, "height": 536, "content": "## πŸ† Employee Recognition & Rewards\n\n**Purpose:** Transform manual peer recognition into automated, transparent, and engaging reward system\n\n**Key Features:**\n- Peer-to-peer recognition submissions\n- AI-powered category classification\n- Automated acknowledgment emails\n- Recognition log tracking\n- Monthly award automation\n- Analytics & reporting\n\n**Impact:** 300% increase in recognition submissions, improved morale" }, "typeVersion": 1 }, { "id": "e125cbbb-45c7-4f17-994d-bd361c65097c", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [ -864, -32 ], "parameters": { "color": 5, "width": 340, "height": 508, "content": "## πŸ“ Jotform Recognition Fields:\n- Nominator Name (q3_nominatorName)\n- Nominator Email (q4_nominatorEmail)\n- Nominee Name (q5_nomineeName)\n- Nominee Email (q6_nomineeEmail)\n- Department (q7_department)\n- Recognition Title (q8_recognitionTitle)\n- Detailed Description (q9_description)\n- Specific Example (q10_example)\n- Impact on Team (q11_impact)\nCreate your form for free on [Jotform using this link](https://www.jotform.com/?partner=mediajade)" }, "typeVersion": 1 }, { "id": "c28077cb-cfc6-4f9d-99e8-8a7841e201a1", "name": "Extract Recognition Data", "type": "n8n-nodes-base.set", "position": [ -688, 320 ], "parameters": { "options": {}, "assignments": { "assignments": [ { "id": "nominator_name", "name": "nominatorName", "type": "string", "value": "={{ $json.rawRequest['q3_nominatorName'] }}" }, { "id": "nominator_email", "name": "nominatorEmail", "type": "string", "value": "={{ $json.rawRequest['q4_nominatorEmail'] }}" }, { "id": "nominee_name", "name": "nomineeName", "type": "string", "value": "={{ $json.rawRequest['q5_nomineeName'] }}" }, { "id": "nominee_email", "name": "nomineeEmail", "type": "string", "value": "={{ $json.rawRequest['q6_nomineeEmail'] }}" }, { "id": "department", "name": "department", "type": "string", "value": "={{ $json.rawRequest['q7_department'] }}" }, { "id": "recognition_title", "name": "recognitionTitle", "type": "string", "value": "={{ $json.rawRequest['q8_recognitionTitle'] }}" }, { "id": "description", "name": "description", "type": "string", "value": "={{ $json.rawRequest['q9_description'] }}" }, { "id": "example", "name": "example", "type": "string", "value": "={{ $json.rawRequest['q10_example'] }}" }, { "id": "impact", "name": "impact", "type": "string", "value": "={{ $json.rawRequest['q11_impact'] }}" }, { "id": "submission_id", "name": "submissionId", "type": "string", "value": "={{ $json.submissionID }}" }, { "id": "submitted_at", "name": "submittedAt", "type": "string", "value": "={{ $now.toISO() }}" } ] } }, "typeVersion": 3.3 }, { "id": "7fa86947-b282-44b2-b3b6-6552eee4fb06", "name": "Sticky Note2", "type": "n8n-nodes-base.stickyNote", "position": [ -496, -64 ], "parameters": { "color": 6, "width": 440, "height": 508, "content": "## πŸ€– AI Recognition Analysis\n\n**Analyzes Recognition For:**\n- Primary Category (Innovation/Teamwork/Leadership/Customer Service/Excellence)\n- Recognition Strength (1-10 score)\n- Key Qualities Demonstrated\n- Impact Level Assessment\n- Award Recommendation\n\n**Uses:** GPT-4 for intelligent categorization and analysis" }, "typeVersion": 1 }, { "id": "9d20965d-fc31-422a-8c12-722164322404", "name": "AI Recognition Analysis", "type": "@n8n/n8n-nodes-langchain.agent", "position": [ -480, 256 ], "parameters": { "text": "=Analyze this employee recognition submission and provide comprehensive categorization:\n\nRECOGNITION DETAILS:\nNominee: {{ $json.nomineeName }}\nDepartment: {{ $json.department }}\nRecognition Title: {{ $json.recognitionTitle }}\nDescription: {{ $json.description }}\nSpecific Example: {{ $json.example }}\nImpact: {{ $json.impact }}\n\nProvide analysis in JSON format:\n{\n \"primaryCategory\": \"Innovation/Teamwork/Leadership/Customer Service/Excellence/Problem Solving/Mentorship\",\n \"secondaryCategories\": [\"category1\", \"category2\"],\n \"recognitionStrength\": 1-10,\n \"keyQualities\": [\"quality1\", \"quality2\", \"quality3\"],\n \"impactLevel\": \"individual/team/department/company-wide\",\n \"impactScore\": 1-10,\n \"behaviorExamples\": [\"specific behavior 1\", \"specific behavior 2\"],\n \"coreValues\": [\"value1\", \"value2\"],\n \"awardRecommendation\": \"Employee of the Month/Spot Award/Team Achievement/Leadership Excellence/Innovation Award\",\n \"nominationQuality\": \"excellent/good/moderate\",\n \"standoutElements\": [\"element1\", \"element2\"],\n \"summaryForLeadership\": \"brief 2-3 sentence summary\",\n \"publicRecognitionText\": \"1-2 sentence version for announcement\",\n \"suggestedRewardValue\": \"$50/$100/$250/$500\",\n \"eligibleForMonthlyAward\": true/false,\n \"reasoningNotes\": \"explanation of categorization\"\n}", "agent": "conversationalAgent", "options": { "systemMessage": "You are an expert HR analyst specializing in employee recognition programs. Analyze nominations objectively, identify genuine impact and exceptional performance, and provide actionable insights for recognition and rewards decisions." }, "promptType": "define" }, "typeVersion": 1.6 }, { "id": "4a5ccf7c-6f3b-467d-9eb2-167a518bc018", "name": "Parse AI Analysis", "type": "n8n-nodes-base.set", "position": [ -208, 256 ], "parameters": { "mode": "expressionData", "options": {} }, "typeVersion": 3.3 }, { "id": "f2226ffc-08e1-427d-8f98-8e53d660f8cb", "name": "Sticky Note3", "type": "n8n-nodes-base.stickyNote", "position": [ -16, -64 ], "parameters": { "color": 2, "width": 320, "height": 764, "content": "## πŸ“Š Recognition Tracking\n\n**Google Sheets Logs:**\n- All nomination details\n- AI categorization results\n- Recognition scores\n- Award recommendations\n- Timestamps & status\n\n**Enables:**\n- Monthly award selection\n- Recognition analytics\n- Department insights\n- Trend analysis" }, "typeVersion": 1 }, { "id": "f2f7b3ed-13a2-4780-b0bb-2cd307e3f2cd", "name": "Log to Recognition Sheet", "type": "n8n-nodes-base.googleSheets", "position": [ 96, 288 ], "parameters": { "columns": { "value": { "impact": "={{ $('Extract Recognition Data').item.json.impact }}", "status": "Pending Review", "example": "={{ $('Extract Recognition Data').item.json.example }}", "timestamp": "={{ $('Extract Recognition Data').item.json.submittedAt }}", "coreValues": "={{ $json.coreValues.join(', ') }}", "department": "={{ $('Extract Recognition Data').item.json.department }}", "description": "={{ $('Extract Recognition Data').item.json.description }}", "impactLevel": "={{ $json.impactLevel }}", "impactScore": "={{ $json.impactScore }}", "nomineeName": "={{ $('Extract Recognition Data').item.json.nomineeName }}", "keyQualities": "={{ $json.keyQualities.join(', ') }}", "nomineeEmail": "={{ $('Extract Recognition Data').item.json.nomineeEmail }}", "submissionId": "={{ $('Extract Recognition Data').item.json.submissionId }}", "nominatorName": "={{ $('Extract Recognition Data').item.json.nominatorName }}", "nominatorEmail": "={{ $('Extract Recognition Data').item.json.nominatorEmail }}", "primaryCategory": "={{ $json.primaryCategory }}", "recognitionTitle": "={{ $('Extract Recognition Data').item.json.recognitionTitle }}", "nominationQuality": "={{ $json.nominationQuality }}", "awardRecommendation": "={{ $json.awardRecommendation }}", "recognitionStrength": "={{ $json.recognitionStrength }}", "secondaryCategories": "={{ $json.secondaryCategories.join(', ') }}", "suggestedRewardValue": "={{ $json.suggestedRewardValue }}", "eligibleForMonthlyAward": "={{ $json.eligibleForMonthlyAward ? 'Yes' : 'No' }}" }, "mappingMode": "defineBelow" }, "options": { "useAppend": true, "cellFormat": "USER_ENTERED" }, "operation": "appendOrUpdate", "sheetName": { "__rl": true, "mode": "name", "value": "Recognition_Log" }, "documentId": { "__rl": true, "mode": "id", "value": "YOUR_GOOGLE_SHEET_ID" } }, "credentials": { "googleSheetsOAuth2Api": { "id": "credential-id", "name": "googleSheetsOAuth2Api Credential" } }, "typeVersion": 4.4 }, { "id": "64fda40f-f57b-4106-a09e-d6946af9ac26", "name": "Send Nominator Acknowledgment", "type": "n8n-nodes-base.gmail", "position": [ 624, -96 ], "webhookId": "722e1d97-7f01-48bf-9469-9229906656ae", "parameters": { "sendTo": "={{ $('Extract Recognition Data').item.json.nominatorEmail }}", "message": "=
\n
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Thank You!

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Your recognition has been received

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Hi {{ $('Extract Recognition Data').item.json.nominatorName.split(' ')[0] }},

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Thank you for recognizing {{ $('Extract Recognition Data').item.json.nomineeName }}!

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AI Analysis Results

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Category: {{ $json.primaryCategory }}

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Recognition Strength: {{ $json.recognitionStrength }}/10

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Impact Level: {{ $json.impactLevel }}

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Your nomination helps us build a culture of appreciation!

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", "options": {}, "subject": "=Thank You for Recognizing {{ $('Extract Recognition Data').item.json.nomineeName }}!" }, "credentials": { "gmailOAuth2": { "id": "credential-id", "name": "gmailOAuth2 Credential" } }, "typeVersion": 2.1 }, { "id": "26df9307-1b65-4e88-85c6-2002f0b085f7", "name": "Sticky Note5", "type": "n8n-nodes-base.stickyNote", "position": [ 320, 192 ], "parameters": { "color": 5, "width": 512, "height": 312, "content": "## πŸŽ‰ Nominee Notification\n\n**Recognition Email:**\n- You've been recognized!\n- Who nominated you\n- Why you were recognized\n- Public recognition message\n- Reinforces positive behavior\n\n**Boosts Morale:** Immediate feedback" }, "typeVersion": 1 }, { "id": "0a2a369f-8e7d-4ad2-a540-3323ef8766f6", "name": "Send Nominee Notification", "type": "n8n-nodes-base.gmail", "position": [ 656, 240 ], "webhookId": "16e1b346-a574-495a-bffc-d6f3faa0fd0a", "parameters": { "sendTo": "={{ $('Extract Recognition Data').item.json.nomineeEmail }}", "message": "=
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🌟
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Congratulations!

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You've been recognized

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Hi {{ $('Extract Recognition Data').item.json.nomineeName.split(' ')[0] }},

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{{ $('Extract Recognition Data').item.json.nominatorName }} has recognized you!

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{{ $('Extract Recognition Data').item.json.recognitionTitle }}

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{{ $json.publicRecognitionText }}

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Recognition Highlights

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Category: {{ $json.primaryCategory }}

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Impact Level: {{ $json.impactLevel }}

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Keep up the amazing work!

\n
\n
", "options": {}, "subject": "=You've Been Recognized by {{ $('Extract Recognition Data').item.json.nominatorName }}!" }, "credentials": { "gmailOAuth2": { "id": "credential-id", "name": "gmailOAuth2 Credential" } }, "typeVersion": 2.1 }, { "id": "f947a01d-80c8-4481-8da2-90af0182bba0", "name": "Sticky Note6", "type": "n8n-nodes-base.stickyNote", "position": [ 336, 512 ], "parameters": { "color": 7, "width": 320, "height": 376, "content": "## πŸ‘” HR Leadership Notification\n\n**Summary to HR/Leadership:**\n- New recognition received\n- AI analysis summary\n- Award recommendation\n- Monthly award eligibility\n\n**Enables:** Quick review" }, "typeVersion": 1 }, { "id": "854fd1e0-e088-46d9-8e3f-d4dae94f6585", "name": "Notify HR Leadership", "type": "n8n-nodes-base.gmail", "position": [ 464, 752 ], "webhookId": "165019e2-b333-4622-98a3-eff43e4118ce", "parameters": { "sendTo": "user@example.com", "message": "=
\n
\n

New Employee Recognition

\n
\n
\n

Recognition Summary

\n

Nominee: {{ $('Extract Recognition Data').item.json.nomineeName }} ({{ $('Extract Recognition Data').item.json.department }})

\n

Nominated By: {{ $('Extract Recognition Data').item.json.nominatorName }}

\n

Category: {{ $json.primaryCategory }}

\n

Recognition Strength: {{ $json.recognitionStrength }}/10

\n

Impact Score: {{ $json.impactScore }}/10

\n

Award Recommendation: {{ $json.awardRecommendation }}

\n

Suggested Reward: {{ $json.suggestedRewardValue }}

\n

Monthly Award Eligible: {{ $json.eligibleForMonthlyAward ? 'YES' : 'NO' }}

\n
\n
", "options": {}, "subject": "=New Recognition: {{ $('Extract Recognition Data').item.json.nomineeName }} - {{ $json.primaryCategory }}" }, "typeVersion": 2.1 }, { "id": "8cbe052e-1432-4224-ada6-668fe2f8e2ab", "name": "Sticky Note7", "type": "n8n-nodes-base.stickyNote", "position": [ -1232, 624 ], "parameters": { "width": 340, "height": 504, "content": "## πŸ“… Monthly Award Selection\n\n**Automated Process:**\n- Runs on 1st of month\n- Reads eligible nominations\n- Generates award report\n- Sends to leadership\n\n**Streamlines:** Employee of Month selection" }, "typeVersion": 1 }, { "id": "8832751e-0b10-4610-85c1-cae8abd0f426", "name": "Monthly Award Trigger", "type": "n8n-nodes-base.scheduleTrigger", "position": [ -1120, 912 ], "parameters": { "rule": { "interval": [ { "field": "cronExpression", "expression": "0 9 1 * *" } ] } }, "typeVersion": 1.2 }, { "id": "92741cd7-9f6a-4426-a0a3-92cba8a76f96", "name": "Read Recognition Log", "type": "n8n-nodes-base.googleSheets", "position": [ -800, 912 ], "parameters": { "options": {}, "sheetName": { "__rl": true, "mode": "name", "value": "Recognition_Log" }, "documentId": { "__rl": true, "mode": "id", "value": "YOUR_GOOGLE_SHEET_ID" } }, "credentials": { "googleSheetsOAuth2Api": { "id": "credential-id", "name": "googleSheetsOAuth2Api Credential" } }, "typeVersion": 4.4 }, { "id": "a6117dbb-d16d-40b0-80df-2d409c3fffcc", "name": "Filter Monthly Eligible", "type": "n8n-nodes-base.code", "position": [ -528, 912 ], "parameters": { "jsCode": "const now = new Date();\nconst lastMonth = new Date(now.getFullYear(), now.getMonth() - 1, 1);\nconst thisMonth = new Date(now.getFullYear(), now.getMonth(), 1);\nconst eligibleNominations = [];\n\nfor (const item of $input.all()) {\n const nomination = item.json;\n if (nomination.eligibleForMonthlyAward !== 'Yes') continue;\n const nominationDate = new Date(nomination.timestamp);\n if (nominationDate >= lastMonth && nominationDate < thisMonth) {\n eligibleNominations.push({\n json: {\n ...nomination,\n monthYear: lastMonth.toLocaleString('default', { month: 'long', year: 'numeric' })\n }\n });\n }\n}\n\neligibleNominations.sort((a, b) => {\n const scoreA = (parseFloat(a.json.recognitionStrength) + parseFloat(a.json.impactScore)) / 2;\n const scoreB = (parseFloat(b.json.recognitionStrength) + parseFloat(b.json.impactScore)) / 2;\n return scoreB - scoreA;\n});\n\nreturn eligibleNominations;" }, "typeVersion": 2 }, { "id": "709520dd-41f1-4582-a06b-3054855b9de3", "name": "Check Has Nominations", "type": "n8n-nodes-base.if", "position": [ -288, 912 ], "parameters": { "options": {}, "conditions": { "options": { "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "has_nominations", "operator": { "type": "string", "operation": "notEmpty" }, "leftValue": "={{ $json.nomineeName }}", "rightValue": "" } ] } }, "typeVersion": 2 }, { "id": "d4f615b5-0c50-4ef3-9890-a40b07c77169", "name": "Generate Award Report", "type": "@n8n/n8n-nodes-langchain.agent", "position": [ 16, 896 ], "parameters": { "text": "=Generate Employee of the Month report:\n\n{{ JSON.stringify($input.all().map(item => item.json)) }}\n\nProvide in JSON:\n{\n \"monthYear\": \"month year\",\n \"totalNominations\": number,\n \"winnerRecommendation\": \"name\",\n \"winnerJustification\": \"reasoning\",\n \"runnerUp\": \"name\",\n \"executiveSummary\": \"summary\"\n}", "agent": "conversationalAgent", "options": { "systemMessage": "You are an HR analytics expert. Analyze nominations and recommend Employee of the Month winner." }, "promptType": "define" }, "typeVersion": 1.6 }, { "id": "146ecedb-db1d-4900-81f7-efd6169963ff", "name": "Parse Award Report", "type": "n8n-nodes-base.set", "position": [ 384, 896 ], "parameters": { "mode": "expressionData", "options": {} }, "typeVersion": 3.3 }, { "id": "b4e916a5-336b-42d4-bd30-6196f0071a71", "name": "Send Award Report", "type": "n8n-nodes-base.gmail", "position": [ 656, 912 ], "webhookId": "8718da03-59b7-4c74-823f-d9e0a6a542a8", "parameters": { "sendTo": "user@example.com", "message": "=
\n
\n

Employee of the Month

\n

{{ $json.monthYear }}

\n
\n
\n

Executive Summary

\n

{{ $json.executiveSummary }}

\n
\n

Recommended Winner

\n

{{ $json.winnerRecommendation }}

\n

{{ $json.winnerJustification }}

\n
\n
\n

Runner-Up

\n

{{ $json.runnerUp }}

\n
\n
\n
", "options": { "ccList": "user@example.com" }, "subject": "=Employee of the Month Report - {{ $json.monthYear }}" }, "credentials": { "gmailOAuth2": { "id": "credential-id", "name": "gmailOAuth2 Credential" } }, "typeVersion": 2.1 }, { "id": "4415bfb7-78fa-477a-99cf-4584614123f0", "name": "OpenAI Chat Model", "type": "@n8n/n8n-nodes-langchain.lmChatOpenAi", "position": [ 16, 1088 ], "parameters": { "model": { "__rl": true, "mode": "list", "value": "gpt-4.1-mini" }, "options": {} }, "credentials": { "openAiApi": { "id": "credential-id", "name": "openAiApi Credential" } }, "typeVersion": 1.2 }, { "id": "38cb80b1-5303-4df0-b07a-e9fac3934e79", "name": "OpenAI Chat Model1", "type": "@n8n/n8n-nodes-langchain.lmChatOpenAi", "position": [ -624, 464 ], "parameters": { "model": { "__rl": true, "mode": "list", "value": "gpt-4.1-mini" }, "options": {} }, "credentials": { "openAiApi": { "id": "credential-id", "name": "openAiApi Credential" } }, "typeVersion": 1.2 }, { "id": "c90ff216-57bb-4222-b250-5590e216c6c3", "name": "Jotform Trigger", "type": "n8n-nodes-base.jotFormTrigger", "position": [ -848, 320 ], "webhookId": "recognition-submission-webhook", "parameters": {}, "typeVersion": 1 } ], "pinData": {}, "connections": { "Jotform Trigger": { "main": [ [ { "node": "Extract Recognition Data", "type": "main", "index": 0 } ] ] }, "OpenAI Chat Model": { "ai_languageModel": [ [ { "node": "Generate Award Report", "type": "ai_languageModel", "index": 0 } ] ] }, "Parse AI Analysis": { "main": [ [ { "node": "Log to Recognition Sheet", "type": "main", "index": 0 }, { "node": "Send Nominator Acknowledgment", "type": "main", "index": 0 }, { "node": "Send Nominee Notification", "type": "main", "index": 0 }, { "node": "Notify HR Leadership", "type": "main", "index": 0 } ] ] }, "OpenAI Chat Model1": { "ai_languageModel": [ [ { "node": "AI Recognition Analysis", "type": "ai_languageModel", "index": 0 } ] ] }, "Parse Award Report": { "main": [ [ { "node": "Send Award Report", "type": "main", "index": 0 } ] ] }, "Read Recognition Log": { "main": [ [ { "node": "Filter Monthly Eligible", "type": "main", "index": 0 } ] ] }, "Check Has Nominations": { "main": [ [ { "node": "Generate Award Report", "type": "main", "index": 0 } ] ] }, "Generate Award Report": { "main": [ [ { "node": "Parse Award Report", "type": "main", "index": 0 } ] ] }, "Monthly Award Trigger": { "main": [ [ { "node": "Read Recognition Log", "type": "main", "index": 0 } ] ] }, "AI Recognition Analysis": { "main": [ [ { "node": "Parse AI Analysis", "type": "main", "index": 0 } ] ] }, "Filter Monthly Eligible": { "main": [ [ { "node": "Check Has Nominations", "type": "main", "index": 0 } ] ] }, "Extract Recognition Data": { "main": [ [ { "node": "AI Recognition Analysis", "type": "main", "index": 0 } ] ] } } }, "lastUpdatedBy": 1, "workflowInfo": { "nodeCount": 24, "nodeTypes": { "n8n-nodes-base.if": { "count": 1 }, "n8n-nodes-base.set": { "count": 3 }, "n8n-nodes-base.code": { "count": 1 }, "n8n-nodes-base.gmail": { "count": 4 }, "n8n-nodes-base.stickyNote": { "count": 7 }, "n8n-nodes-base.googleSheets": { "count": 2 }, "n8n-nodes-base.jotFormTrigger": { "count": 1 }, "@n8n/n8n-nodes-langchain.agent": { "count": 2 }, "n8n-nodes-base.scheduleTrigger": { "count": 1 }, "@n8n/n8n-nodes-langchain.lmChatOpenAi": { "count": 2 } } }, "status": "published", "user": { "name": "Jitesh Dugar", "username": "jiteshdugar", "bio": "AI Automation Specialist - 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Your business doesn't need you to operate" }, { "url": "https://n8n.io/blog/how-honest-burgers-use-automation-to-save-100k-per-year/", "icon": "πŸ”", "label": "How Honest Burgers Use Automation to Save $100k per year" }, { "url": "https://n8n.io/blog/how-a-digital-strategist-uses-n8n-for-online-marketing/", "icon": "πŸ’»", "label": "How a digital strategist uses n8n for online marketing" }, { "url": "https://n8n.io/blog/why-this-product-manager-loves-workflow-automation-with-n8n/", "icon": "🧠", "label": "Why this Product Manager loves workflow automation with n8n" }, { "url": "https://n8n.io/blog/sending-automated-congratulations-with-google-sheets-twilio-and-n8n/", "icon": "πŸ™Œ", "label": "Sending Automated Congratulations with Google Sheets, Twilio, and n8n " }, { "url": "https://n8n.io/blog/how-a-membership-development-manager-automates-his-work-and-investments/", "icon": "πŸ“ˆ", "label": "How a Membership Development Manager automates his work and investments" }, { "url": "https://n8n.io/blog/aws-workflow-automation/", "label": "7 no-code workflow automations for Amazon Web Services" } ], "primaryDocumentation": [ { "url": "https://docs.n8n.io/integrations/builtin/app-nodes/n8n-nodes-base.googlesheets/" } ], "credentialDocumentation": [ { "url": "https://docs.n8n.io/integrations/builtin/credentials/google/oauth-single-service/" } ] }, "categories": [ "Data & Storage", "Productivity" ], "nodeVersion": "1.0", "codexVersion": "1.0" } }, "group": "[\"input\",\"output\"]", "defaults": { "name": "Google Sheets" }, "iconData": { "type": "file", "fileBuffer": "data:image/svg+xml;base64,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" }, "displayName": "Google Sheets", "typeVersion": 5, "nodeCategories": [ { "id": 3, "name": "Data & Storage" }, { "id": 4, "name": "Productivity" } ] }, { "id": 20, "icon": "fa:map-signs", "name": "n8n-nodes-base.if", "codex": { "data": { "alias": [ "Router", "Filter", "Condition", "Logic", "Boolean", "Branch" ], "details": "The IF node can be used to implement binary conditional logic in your workflow. 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That data will either evaluate to TRUE or FALSE and route out of the node accordingly.\n\nThis node has multiple types of conditions: Bool, String, Number, and Date & Time.", "resources": { "generic": [ { "url": "https://n8n.io/blog/learn-to-automate-your-factorys-incident-reporting-a-step-by-step-guide/", "icon": "🏭", "label": "Learn to Automate Your Factory's Incident Reporting: A Step by Step Guide" }, { "url": "https://n8n.io/blog/2021-the-year-to-automate-the-new-you-with-n8n/", "icon": "β˜€οΈ", "label": "2021: The Year to Automate the New You with n8n" }, { "url": "https://n8n.io/blog/why-business-process-automation-with-n8n-can-change-your-daily-life/", "icon": "🧬", "label": "Why business process automation with n8n can change your daily life" }, { "url": "https://n8n.io/blog/create-a-toxic-language-detector-for-telegram/", "icon": "🀬", "label": "Create a toxic language detector for Telegram in 4 step" }, { "url": "https://n8n.io/blog/no-code-ecommerce-workflow-automations/", 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