{ "workflow": { "id": 9435, "name": "Resume screening & candidate routing with OpenAI, Jotform, and Google Sheets", "views": 245, "recentViews": 0, "totalViews": 245, "createdAt": "2025-10-09T18:42:54.388Z", "description": "Revolutionize your recruitment process with intelligent AI-driven candidate screening that evaluates resumes, scores applicants, and automatically routes them based on fit - saving 10-15 hours per week on initial screening.\n\n## 🎯 What This Workflow Does\n\nTransforms your hiring pipeline from manual resume review to intelligent automation:\n\n1. **πŸ“ Captures Applications** - Jotform intake with resume upload\n2. **πŸ€– AI Resume Analysis** - OpenAI parses skills, experience, education, and red flags\n3. **🎯 Intelligent Scoring** - Evaluates candidates against job requirements with structured scoring (0-100)\n4. **🚦 Smart Routing** - Automatically routes based on AI recommendation:\n - **Strong Yes (85-100)**: Instant Slack alert β†’ Interview invitation\n - **Maybe/Yes (60-84)**: Manager review β†’ Approval workflow\n - **No (<60)**: Polite rejection email\n5. **πŸ“Š Analytics Tracking** - All data logged to Google Sheets for hiring insights\n\n## ✨ Key Features\n\n- **AI Resume Parsing**: Extracts structured data from any resume format\n- **Intelligent Scoring System**: Multi-dimensional evaluation (skills match, experience quality, cultural fit)\n- **Structured Output**: Consistent JSON schema ensures reliable data for decision-making\n- **Automated Communication**: Personalized emails for every candidate outcome\n- **Human-in-the-Loop**: Manager approval for borderline candidates\n- **Comprehensive Analytics**: Track conversion rates, average scores, and hiring metrics\n- **Customizable Job Requirements**: Easy prompt editing to match any role\n\n## πŸ’Ό Perfect For\n\n- **Startups & Scale-ups**: Processing 50+ applications per week\n- **HR Teams**: Wanting to reduce time-to-hire by 40-60%\n- **Technical Recruiters**: Screening engineering, product, or design roles\n- **Growing Companies**: Scaling hiring without scaling headcount\n\n## πŸ”§ What You'll Need\n\n### Required Integrations\n- **Jotform** - Application intake form (free tier works)\nCreate your form for free on [Jotform using this link](https://www.jotform.com/?partner=mediajade)\n- **OpenAI API** - GPT-4o-mini for cost-effective AI analysis (~$0.15 per candidate)\n- **Gmail** - Automated candidate communication\n- **Google Sheets** - Hiring database and analytics\n\n### Optional Integrations\n- **Slack** - Instant alerts for hot candidates\n- **Linear/Asana** - Task creation for interview scheduling\n- **Calendar APIs** - Automated interview booking\n\n## πŸš€ Quick Start\n\n1. **Import Template** - Copy JSON and import into n8n\n2. **Create Jotform** - Use provided field structure (name, email, resume upload, etc.)\n3. **Add API Keys** - OpenAI, Jotform, Gmail, Google Sheets\n4. **Customize Job Requirements** - Edit AI screening prompt with your role details\n5. **Personalize Emails** - Update templates with your company branding\n6. **Test & Deploy** - Submit test application and verify all nodes\n\n## 🎨 Customization Options\n\n- **Adjust Scoring Thresholds**: Change routing logic based on your needs\n- **Multiple Positions**: Clone workflow for different roles with unique requirements\n- **Add Technical Assessments**: Integrate HackerRank, CodeSignal, or custom tests\n- **Interview Scheduling**: Connect Calendly or Google Calendar for auto-booking\n- **ATS Integration**: Push data to Lever, Greenhouse, or BambooHR\n- **Diversity Tracking**: Add demographic fields and analytics\n- **Reference Checking**: Automate reference request emails\n\n## πŸ“ˆ Expected Results\n\n- **90% reduction** in manual resume review time\n- **24-hour response time** to all candidates\n- **Zero missed applications** - every candidate gets feedback\n- **Data-driven hiring** - track what works with comprehensive analytics\n- **Better candidate experience** - fast, professional communication\n- **Consistent evaluation** - eliminate unconscious bias with structured AI scoring\n\n## πŸ† Use Cases\n\n### Technology Companies\nScreen 100+ engineering applications per week, identify top 10% instantly, schedule interviews same-day.\n\n### Agencies & Consultancies\nEvaluate consultant candidates across multiple skill dimensions, route to appropriate practice areas.\n\n### High-Volume Hiring\nProcess retail, customer service, or sales applications at scale with consistent quality.\n\n### Remote-First Teams\nEvaluate global candidates 24/7, respond instantly regardless of timezone.\n\n## πŸ’‘ Pro Tips\n\n- **Train Your AI**: After 50+ applications, refine prompts based on false positives/negatives\n- **A/B Test Thresholds**: Experiment with score cutoffs to optimize for your needs\n- **Build Talent Pipeline**: Keep \"maybe\" candidates in CRM for future roles\n- **Track Source Effectiveness**: Add UTM parameters to measure which job boards deliver best candidates\n- **Continuous Improvement**: Weekly review of AI assessments to calibrate accuracy\n\n## πŸŽ“ Learning Resources\n\nThis workflow demonstrates:\n- AI Agents with structured output\n- Multi-stage conditional routing\n- Human-in-the-loop automation\n- Binary data processing (resume files)\n- Email automation with HTML templates\n- Real-time notifications\n- Analytics and data logging\n\nPerfect for learning advanced n8n automation patterns!\n\n---\n\n**Ready to transform your hiring process?** Import this template and start screening candidates intelligently in under 30 minutes.\n\n**Questions or customization needs?** The workflow includes detailed sticky notes explaining each section.", "workflow": { "id": "AU3wTmjcDjBhtGH4", "meta": { "instanceId": "277842713620d9f5554de3b1518b865a152c8c4db680008bd8aec536fc18b4a8" }, "name": "AI-Powered Hiring: Resume Screening & Candidate Routing using Jotform", "tags": [ { "id": "TDW7E4RVCMchXf5b", "name": "published", "createdAt": "2025-10-13T01:18:01.305Z", "updatedAt": "2025-10-13T01:18:01.305Z" } ], "nodes": [ { "id": "d549b930-1e35-4bcd-a7d7-8806c6990170", "name": "Extract Application Data", "type": "n8n-nodes-base.set", "position": [ -2752, 688 ], "parameters": { "options": {}, "assignments": { "assignments": [ { "id": "candidate_name", "name": "candidate_name", "type": "string", "value": "={{ $json.q3_fullName?.first || '' }} {{ $json.q3_fullName?.last || '' }}" }, { "id": "candidate_email", "name": "candidate_email", "type": "string", "value": "={{ $json.q4_email }}" }, { "id": "candidate_phone", "name": "candidate_phone", "type": "string", "value": "={{ $json.q5_phone }}" }, { "id": "position_applied", "name": "position_applied", "type": "string", "value": "={{ $json.q6_position }}" }, { "id": "years_experience", "name": "years_experience", "type": "string", "value": "={{ $json.q7_experience }}" }, { "id": "linkedin_url", "name": "linkedin_url", "type": "string", "value": "={{ $json.q8_linkedin || 'Not provided' }}" }, { "id": "portfolio_url", "name": "portfolio_url", "type": "string", "value": "={{ $json.q9_portfolio || 'Not provided' }}" }, { "id": "resume_url", "name": "resume_url", "type": "string", "value": "={{ $json.q10_resume?.[0] || '' }}" }, { "id": "cover_letter", "name": "cover_letter", "type": "string", "value": "={{ $json.q11_coverLetter || 'Not provided' }}" }, { "id": "application_id", "name": "application_id", "type": "string", "value": "=APP-{{ $json.submissionID }}-{{ Date.now() }}" }, { "id": "application_date", "name": "application_date", "type": "string", "value": "={{ new Date().toISOString() }}" } ] } }, "typeVersion": 3.4 }, { "id": "01591f1c-25da-4d0a-b627-0814d817d785", "name": "Download Resume", "type": "n8n-nodes-base.httpRequest", "position": [ -2528, 672 ], "parameters": { "url": "={{ $json.resume_url }}", "options": {} }, "typeVersion": 4.2 }, { "id": "3af3677e-0537-417e-9249-a51af94e4fe6", "name": "Process Resume", "type": "n8n-nodes-base.code", "position": [ -2224, 688 ], "parameters": { "jsCode": "const items = $input.all();\nconst results = [];\n\nfor (const item of items) {\n try {\n // Get resume binary data\n const resumeData = item.binary?.data;\n \n if (resumeData) {\n // Convert binary to base64 for AI processing\n const base64Resume = resumeData.data;\n \n results.push({\n json: {\n ...item.json,\n resume_base64: base64Resume,\n resume_available: true\n }\n });\n } else {\n results.push({\n json: {\n ...item.json,\n resume_available: false,\n resume_text: 'Resume not available for parsing'\n }\n });\n }\n } catch (error) {\n results.push({\n json: {\n ...item.json,\n resume_available: false,\n resume_text: 'Error processing resume',\n error: error.message\n }\n });\n }\n}\n\nreturn results;" }, "typeVersion": 2 }, { "id": "0a82dda9-b144-41f5-8903-579947f536c8", "name": "AI Resume Parser", "type": "@n8n/n8n-nodes-langchain.openAi", "position": [ -2032, 688 ], "parameters": { "modelId": { "__rl": true, "mode": "list", "value": "gpt-4o-mini" }, "options": {}, "messages": { "values": [ { "content": "=You are an expert technical recruiter and resume parser. Extract structured information from this job application.\n\n**Candidate Name:** {{ $('Extract Application Data').item.json.candidate_name }}\n**Position Applied:** {{ $('Extract Application Data').item.json.position_applied }}\n**Years of Experience:** {{ $('Extract Application Data').item.json.years_experience }}\n**LinkedIn:** {{ $('Extract Application Data').item.json.linkedin_url }}\n**Portfolio:** {{ $('Extract Application Data').item.json.portfolio_url }}\n\n**Cover Letter:**\n{{ $('Extract Application Data').item.json.cover_letter }}\n\n**Resume:** (Attached or provided separately)\n\nPlease extract and structure the following information in markdown format:\n\n## Professional Summary\n[Write a 2-3 sentence summary of the candidate]\n\n## Key Skills\n- List all technical skills mentioned\n- Programming languages\n- Frameworks and tools\n- Soft skills\n\n## Work Experience\n[Summarize their work history with companies, roles, and key achievements]\n\n## Education\n[Degrees, certifications, institutions]\n\n## Notable Projects\n[Any significant projects mentioned]\n\n## Red Flags or Concerns\n[Job hopping, gaps, inconsistencies, or none]\n\n## Standout Qualities\n[What makes this candidate unique or impressive]" } ] } }, "credentials": { "openAiApi": { "id": "credential-id", "name": "openAiApi Credential" } }, "typeVersion": 1.8 }, { "id": "c071c207-e09d-4ca5-90b9-d4d300476dde", "name": "AI Candidate Screener", "type": "@n8n/n8n-nodes-langchain.agent", "position": [ -1424, 720 ], "parameters": { "text": "=You are an expert hiring manager evaluating candidates for our company. Your job is to thoroughly assess this candidate against our job requirements and provide a detailed, structured analysis.\n\n---\n\n## JOB REQUIREMENTS\n\n**Position:** Senior Full-Stack Engineer\n\n**Required Skills:**\n- 5+ years of professional software development experience\n- Strong proficiency in React, Node.js, and TypeScript\n- Experience with PostgreSQL or similar relational databases\n- RESTful API design and development\n- Git version control and collaborative development\n- Experience with cloud platforms (AWS, GCP, or Azure)\n- Strong problem-solving and debugging skills\n\n**Preferred Skills:**\n- Experience with Next.js or similar meta-frameworks\n- GraphQL API development\n- Docker and container orchestration\n- CI/CD pipeline setup and maintenance\n- Experience with testing frameworks (Jest, Cypress)\n- Open source contributions\n- Startup experience\n\n**Soft Skills:**\n- Excellent communication skills\n- Self-motivated and able to work independently\n- Collaborative team player\n- Passion for learning new technologies\n- Strong attention to detail\n\n**Red Flags to Watch For:**\n- Job hopping (multiple jobs under 1 year)\n- Unexplained employment gaps\n- Lack of progression in career\n- Generic or copied cover letters\n- Overly inflated claims without evidence\n- Poor communication in application materials\n\n---\n\n## CANDIDATE INFORMATION\n\n**Name:** {{ $('Extract Application Data').item.json.candidate_name }}\n**Email:** {{ $('Extract Application Data').item.json.candidate_email }}\n**Position Applied:** {{ $('Extract Application Data').item.json.position_applied }}\n**Years of Experience:** {{ $('Extract Application Data').item.json.years_experience }}\n**LinkedIn:** {{ $('Extract Application Data').item.json.linkedin_url }}\n**Portfolio:** {{ $('Extract Application Data').item.json.portfolio_url }}\n\n**Parsed Resume Summary:**\n{{ $json.message.content }}\n\n**Cover Letter:**\n{{ $('Extract Application Data').item.json.cover_letter }}\n\n---\n\n## YOUR TASK\n\nProvide a comprehensive evaluation with the following structure:\n\n1. **Overall Assessment** - High-level verdict on candidate quality\n\n2. **Skills Match Analysis** - Compare their skills against requirements:\n - Required skills they have\n - Required skills they're missing\n - Preferred skills they have\n - Unique skills they bring\n\n3. **Experience Evaluation** - Assess their work history quality and relevance\n\n4. **Standout Qualities** - What makes them impressive or unique\n\n5. **Concerns or Red Flags** - Any potential issues identified\n\n6. **Cultural Fit Indicators** - Based on communication style, values alignment\n\n7. **Interview Focus Areas** - What to dig deeper on in interviews\n\n8. **Salary Expectations** - Estimated range based on experience level\n\nProvide detailed reasoning for all assessments. Be honest about weaknesses but also highlight genuine strengths.", "options": {}, "promptType": "define", "hasOutputParser": true }, "typeVersion": 2.2 }, { "id": "7e3e68f1-7ab2-42aa-811b-52bf2984c90b", "name": "OpenAI Chat Model", "type": "@n8n/n8n-nodes-langchain.lmChatOpenAi", "position": [ -1456, 976 ], "parameters": { "model": { "__rl": true, "mode": "list", "value": "gpt-4o-mini" }, "options": {} }, "credentials": { "openAiApi": { "id": "credential-id", "name": "openAiApi Credential" } }, "typeVersion": 1.2 }, { "id": "34f9050d-fac1-4501-8742-719d589e7d5c", "name": "Structured Output Parser", "type": "@n8n/n8n-nodes-langchain.outputParserStructured", "position": [ -1200, 992 ], "parameters": { "schemaType": "manual", "inputSchema": "{\n \"type\": \"object\",\n \"required\": [\n \"overall_score\",\n \"recommendation\",\n \"skills_match_score\",\n \"experience_score\",\n \"cultural_fit_score\",\n \"required_skills_present\",\n \"required_skills_missing\",\n \"preferred_skills_present\",\n \"standout_qualities\",\n \"concerns_or_red_flags\",\n \"interview_focus_areas\",\n \"estimated_salary_range\",\n \"detailed_assessment_markdown\"\n ],\n \"properties\": {\n \"overall_score\": {\n \"type\": \"integer\",\n \"minimum\": 0,\n \"maximum\": 100,\n \"description\": \"Overall candidate score out of 100\"\n },\n \"recommendation\": {\n \"type\": \"string\",\n \"enum\": [\"strong_yes\", \"yes\", \"maybe\", \"no\", \"strong_no\"],\n \"description\": \"Hiring recommendation\"\n },\n \"skills_match_score\": {\n \"type\": \"integer\",\n \"minimum\": 0,\n \"maximum\": 100\n },\n \"experience_score\": {\n \"type\": \"integer\",\n \"minimum\": 0,\n \"maximum\": 100\n },\n \"cultural_fit_score\": {\n \"type\": \"integer\",\n \"minimum\": 0,\n \"maximum\": 100\n },\n \"required_skills_present\": {\n \"type\": \"array\",\n \"items\": {\"type\": \"string\"}\n },\n \"required_skills_missing\": {\n \"type\": \"array\",\n \"items\": {\"type\": \"string\"}\n },\n \"preferred_skills_present\": {\n \"type\": \"array\",\n \"items\": {\"type\": \"string\"}\n },\n \"standout_qualities\": {\n \"type\": \"array\",\n \"items\": {\"type\": \"string\"}\n },\n \"concerns_or_red_flags\": {\n \"type\": \"array\",\n \"items\": {\"type\": \"string\"}\n },\n \"interview_focus_areas\": {\n \"type\": \"array\",\n \"items\": {\"type\": \"string\"}\n },\n \"estimated_salary_range\": {\n \"type\": \"string\",\n \"description\": \"Estimated salary range like $120k-$150k\"\n },\n \"detailed_assessment_markdown\": {\n \"type\": \"string\",\n \"description\": \"Full assessment in markdown format\"\n }\n }\n}" }, "typeVersion": 1.3 }, { "id": "8f0f2d89-2164-4f31-b6cb-b8e71ebbda57", "name": "Strong Yes?", "type": "n8n-nodes-base.if", "position": [ -784, 704 ], "parameters": { "options": {}, "conditions": { "options": { "leftValue": "", "caseSensitive": true }, "combinator": "or", "conditions": [ { "id": "strong-yes-condition", "operator": { "type": "string", "operation": "equals" }, "leftValue": "={{ $json.output.recommendation }}", "rightValue": "strong_yes" } ] } }, "typeVersion": 2.2 }, { "id": "867d5a96-aaaf-4bce-a9e7-a1a8e3737713", "name": "Maybe or Yes?", "type": "n8n-nodes-base.if", "position": [ -784, 944 ], "parameters": { "options": {}, "conditions": { "options": { "leftValue": "", "caseSensitive": true }, "combinator": "or", "conditions": [ { "id": "yes-maybe-condition", "operator": { "type": "string", "operation": "equals" }, "leftValue": "={{ $json.output.recommendation }}", "rightValue": "yes" }, { "id": "maybe-condition", "operator": { "type": "string", "operation": "equals" }, "leftValue": "={{ $json.output.recommendation }}", "rightValue": "maybe" } ] } }, "typeVersion": 2.2 }, { "id": "4b90f9bd-a0b3-42a2-8aa9-ef308563c1cb", "name": "Send Interview Invitation", "type": "n8n-nodes-base.gmail", "position": [ -192, 544 ], "webhookId": "967e0270-dce4-4a1a-a5b2-880e04abc484", "parameters": { "sendTo": "={{ $('Extract Application Data').item.json.candidate_email }}", "message": "=\n\n\n\n\n\n
\n

Great News, {{ $('Extract Application Data').item.json.candidate_name.split(' ')[0] }}! πŸŽ‰

\n
\n
\n

Thank you for applying for the {{ $('Extract Application Data').item.json.position_applied }} position at [Your Company].

\n\n

We've reviewed your application and we're impressed! Your experience and skills align really well with what we're looking for, and we'd love to learn more about you.

\n\n

Next Steps:

\n\n\n

In the meantime, feel free to check out our engineering blog or explore our open source projects.

\n\n

Looking forward to speaking with you soon!

\n\n

Best regards,
\nHiring Team
\n[Your Company]

\n
\n
\n

Application ID: {{ $('Extract Application Data').item.json.application_id }}

\n
\n\n", "options": {}, "subject": "=Next Steps - {{ $('Extract Application Data').item.json.position_applied }} at [Your Company]" }, "typeVersion": 2.1 }, { "id": "3f187791-5c7a-4292-a623-f7e005db0da2", "name": "Request Manager Review", "type": "n8n-nodes-base.gmail", "position": [ -512, 800 ], "webhookId": "hiring-approval-webhook", "parameters": { "sendTo": "user@example.com", "message": "=\n\n\n\n
\n
\n

πŸ“‹ Candidate Review Required

\n

NEEDS REVIEW

\n
\n\n

Candidate: {{ $('Extract Application Data').item.json.candidate_name }}
\nPosition: {{ $('Extract Application Data').item.json.position_applied }}
\nEmail: {{ $('Extract Application Data').item.json.candidate_email }}
\nApplication ID: {{ $('Extract Application Data').item.json.application_id }}

\n\n
\n
{{ $('AI Candidate Screener').item.json.output.overall_score }}Overall Score
\n
{{ $('AI Candidate Screener').item.json.output.skills_match_score }}%Skills Match
\n
{{ $('AI Candidate Screener').item.json.output.experience_score }}%Experience
\n
\n\n
\n

βœ… Strengths

\n\n
\n\n
\n

⚠️ Concerns

\n\n
\n\n
\n

πŸ’° Estimated Salary

\n

{{ $('AI Candidate Screener').item.json.output.estimated_salary_range }}

\n
\n\n

AI Recommendation: {{ $('AI Candidate Screener').item.json.output.recommendation.toUpperCase().replace('_', ' ') }}

\n\n

Your decision is needed: Should we move forward with this candidate?

\n\n

Click below to approve or reject this application.

\n\n
\n\n", "options": {}, "subject": "=Review Candidate - {{ $('Extract Application Data').item.json.candidate_name }}", "operation": "sendAndWait" }, "credentials": { "gmailOAuth2": { "id": "credential-id", "name": "gmailOAuth2 Credential" } }, "typeVersion": 2.1 }, { "id": "5dbe1e3b-b603-4e38-ac36-19e800f042c7", "name": "Send Rejection Email", "type": "n8n-nodes-base.gmail", "position": [ -480, 1104 ], "webhookId": "53053a7b-a0a4-4641-b1b2-2ca76c20c462", "parameters": { "sendTo": "={{ $('Extract Application Data').item.json.candidate_email }}", "message": "=\n\n\n\n\n\n
\n

Thank You for Applying

\n
\n
\n

Hi {{ $('Extract Application Data').item.json.candidate_name.split(' ')[0] }},

\n\n

Thank you for taking the time to apply for the {{ $('Extract Application Data').item.json.position_applied }} position at [Your Company]. We genuinely appreciate your interest in joining our team.

\n\n

After carefully reviewing your application and experience, we've decided to move forward with candidates whose backgrounds more closely align with our current needs for this specific role.

\n\n

This was a competitive process, and we were impressed by many aspects of your background. We encourage you to:

\n\n\n

We wish you all the best in your job search and future career endeavors.

\n\n

Best regards,
\nTalent Acquisition Team
\n[Your Company]

\n
\n
\n

Application ID: {{ $('Extract Application Data').item.json.application_id }}

\n
\n\n", "options": {}, "subject": "=Update on Your {{ $('Extract Application Data').item.json.position_applied }} Application" }, "credentials": { "gmailOAuth2": { "id": "credential-id", "name": "gmailOAuth2 Credential" } }, "typeVersion": 2.1 }, { "id": "7e75f755-7d07-4a34-a91e-5a33ae27696b", "name": "Log to Hiring Database", "type": "n8n-nodes-base.googleSheets", "position": [ 336, 784 ], "parameters": { "columns": { "value": { "status": "={{ $json.status || 'Processed' }}", "linkedin": "={{ $('Extract Application Data').item.json.linkedin_url }}", "portfolio": "={{ $('Extract Application Data').item.json.portfolio_url }}", "cultural_fit": "={{ $('AI Candidate Screener').item.json.output.cultural_fit_score }}", "skills_match": "={{ $('AI Candidate Screener').item.json.output.skills_match_score }}", "overall_score": "={{ $('AI Candidate Screener').item.json.output.overall_score }}", "application_id": "={{ $('Extract Application Data').item.json.application_id }}", "candidate_name": "={{ $('Extract Application Data').item.json.candidate_name }}", "recommendation": "={{ $('AI Candidate Screener').item.json.output.recommendation }}", "candidate_email": "={{ $('Extract Application Data').item.json.candidate_email }}", "candidate_phone": "={{ $('Extract Application Data').item.json.candidate_phone }}", "salary_estimate": "={{ $('AI Candidate Screener').item.json.output.estimated_salary_range }}", "application_date": "={{ $('Extract Application Data').item.json.application_date }}", "experience_score": "={{ $('AI Candidate Screener').item.json.output.experience_score }}", "position_applied": "={{ $('Extract Application Data').item.json.position_applied }}", "years_experience": "={{ $('Extract Application Data').item.json.years_experience }}" }, "mappingMode": "defineBelow" }, "options": {}, "operation": "append", "sheetName": { "__rl": true, "mode": "list", "value": "gid=0" }, "documentId": { "__rl": true, "mode": "list", "value": "YOUR_GOOGLE_SHEET_ID" } }, "typeVersion": 4.5 }, { "id": "baadadfd-335e-44fb-84d0-0ef98335c76e", "name": "Sticky Note - Intake", "type": "n8n-nodes-base.stickyNote", "position": [ -3008, 336 ], "parameters": { "color": 5, "width": 640, "height": 576, "content": "## πŸ“ Application Intake\n\nCaptures job applications via Jotform and extracts all candidate data including resume.\n\n### What Happens Here\n- **Jotform** trigger receives application.\nCreate your form for free on [Jotform using this link](https://www.jotform.com/?partner=mediajade)\n- Extracts: name, email, phone, position, experience, LinkedIn, portfolio, resume\n- Generates unique application ID\n- Downloads resume file for processing\n\n**Output:** Structured candidate data ready for AI analysis" }, "typeVersion": 1 }, { "id": "54f7865d-5b0f-4dac-8f32-fcf7aeac882e", "name": "Sticky Note - Parsing", "type": "n8n-nodes-base.stickyNote", "position": [ -2272, 192 ], "parameters": { "color": 4, "width": 562, "height": 724, "content": "## πŸ€– AI Resume Analysis\n\nUses OpenAI to parse resume and extract structured information.\n\n### AI Tasks\n1. **Resume Parsing:** Extracts skills, experience, education, projects\n2. **Pattern Detection:** Identifies job hopping, gaps, progression\n3. **Quality Assessment:** Evaluates presentation and completeness\n\n### Output\nMarkdown-formatted summary with:\n- Professional summary\n- Technical & soft skills\n- Work history with achievements\n- Education & certifications\n- Red flags or concerns\n- Standout qualities\n\n**Tech:** OpenAI GPT-4o-mini for cost-effective processing" }, "typeVersion": 1 }, { "id": "4ba29b67-1c31-4793-bed8-ac0f39033c30", "name": "Sticky Note - Screening", "type": "n8n-nodes-base.stickyNote", "position": [ -1552, 80 ], "parameters": { "color": 6, "width": 500, "height": 1116, "content": "## 🎯 Intelligent Candidate Screening\n\nAI Agent evaluates candidates against job requirements with structured scoring.\n\n### Evaluation Criteria\n- **Skills Match:** Required vs preferred skills analysis\n- **Experience Quality:** Career progression and relevance\n- **Cultural Fit:** Communication style and values\n- **Red Flags:** Job hopping, gaps, inconsistencies\n\n### Scoring System\n- **Overall Score:** 0-100 based on weighted criteria\n- **Recommendation:** strong_yes | yes | maybe | no | strong_no\n- **Component Scores:** Skills, experience, culture fit\n\n### Structured Output\nJSON schema ensures consistent evaluations:\n- Scores and recommendation\n- Skills lists (present/missing)\n- Standout qualities\n- Interview focus areas\n- Salary estimate\n- Detailed markdown assessment\n\n**Result:** Data-driven hiring decisions with full transparency" }, "typeVersion": 1 }, { "id": "efc3e4dc-a5eb-4b6a-9b24-e863af4838c5", "name": "Sticky Note - Routing", "type": "n8n-nodes-base.stickyNote", "position": [ -896, -96 ], "parameters": { "color": 3, "width": 892, "height": 1388, "content": "## 🚦 Smart Routing & Actions\n\nAutomatically routes candidates based on AI evaluation and triggers appropriate workflows.\n\n### Route 1: Strong Yes (Score 85-100)\nβœ… **Instant Actions:**\n- Slack alert to hiring team\n- Interview invitation email\n- Log to database with \"Hot Candidate\" tag\n\n### Route 2: Yes/Maybe (Score 60-84)\n⚠️ **Manager Review:**\n- Email to hiring manager with full assessment\n- Await human approval decision\n- Then send appropriate email\n\n### Route 3: No/Strong No (Score <60)\n❌ **Polite Rejection:**\n- Professional rejection email\n- Encouragement to apply for other roles\n- Log to database for future reference\n\n**All routes:** Log complete data to Google Sheets for analytics\n\n**Result:** Fast response times, no candidate left behind, data-driven decisions" }, "typeVersion": 1 }, { "id": "bde3090f-306e-47c0-96c1-5d2737952475", "name": "Sticky Note - Analytics", "type": "n8n-nodes-base.stickyNote", "position": [ 144, 288 ], "parameters": { "color": 7, "width": 496, "height": 672, "content": "## πŸ“Š Hiring Analytics Hub\n\nAll applications logged to Google Sheets for comprehensive hiring analytics.\n\n### Tracked Metrics\n- Application volume by position\n- Average candidate scores\n- Time-to-hire by recommendation tier\n- Skills gap analysis\n- Source effectiveness\n- Conversion rates by score range\n\n### Sheet Columns\napplication_id | date | name | email | phone | position | experience | overall_score | skills_match | experience_score | cultural_fit | recommendation | status | linkedin | portfolio | salary_estimate\n\n**Use Case:** Build dashboards to optimize hiring process and identify top talent sources" }, "typeVersion": 1 }, { "id": "48ef417e-9b90-4fc9-9693-09a0ed4c0e1d", "name": "Send a message", "type": "n8n-nodes-base.slack", "position": [ -480, 560 ], "webhookId": "1deb1c6e-1b9c-420c-9262-62441e4261cb", "parameters": { "select": "channel", "channelId": { "__rl": true, "mode": "list", "value": "" }, "otherOptions": {} }, "typeVersion": 2.3 }, { "id": "b0ec920b-97b7-425e-a0fa-f30f91a70f31", "name": "Jotform Trigger", "type": "n8n-nodes-base.jotFormTrigger", "position": [ -2960, 656 ], "webhookId": "403cee80-bf01-4587-b783-6476e4230454", "parameters": { "form": "252815294070456" }, "credentials": { "jotFormApi": { "id": "credential-id", "name": "jotFormApi Credential" } }, "typeVersion": 1 } ], "active": false, "pinData": {}, "settings": { "executionOrder": "v1" }, "versionId": "659cd7d7-9d4d-44fb-828c-b7a7282656d5", "connections": { "Strong Yes?": { "main": [ [ { "node": "Send a message", "type": "main", "index": 0 } ] ] }, "Maybe or Yes?": { "main": [ [ { "node": "Request Manager Review", "type": "main", "index": 0 } ], [ { "node": "Send Rejection Email", "type": "main", "index": 0 } ] ] }, "Process Resume": { "main": [ [ { "node": "AI Resume Parser", "type": "main", "index": 0 } ] ] }, "Send a message": { "main": [ [ { "node": "Send Interview Invitation", "type": "main", "index": 0 } ] ] }, "Download Resume": { "main": [ [ { "node": "Process Resume", "type": "main", "index": 0 } ] ] }, "Jotform Trigger": { "main": [ [ { "node": "Extract Application Data", "type": "main", "index": 0 } ] ] }, "AI Resume Parser": { "main": [ [ { "node": "AI Candidate Screener", "type": "main", "index": 0 } ] ] }, "OpenAI Chat Model": { "ai_languageModel": [ [ { "node": "AI Candidate Screener", "type": "ai_languageModel", "index": 0 } ] ] }, "Send Rejection Email": { "main": [ [ { "node": "Log to Hiring Database", "type": "main", "index": 0 } ] ] }, "AI Candidate Screener": { "main": [ [ { "node": "Strong Yes?", "type": "main", "index": 0 }, { "node": "Maybe or Yes?", "type": "main", "index": 0 } ] ] }, "Request Manager Review": { "main": [ [ { "node": "Log to Hiring Database", "type": "main", "index": 0 } ] ] }, "Extract Application Data": { "main": [ [ { "node": "Download Resume", "type": "main", "index": 0 } ] ] }, "Structured Output Parser": { "ai_outputParser": [ [ { "node": "AI Candidate Screener", "type": "ai_outputParser", "index": 0 } ] ] }, "Send Interview Invitation": { "main": [ [ { "node": "Log to Hiring Database", "type": "main", "index": 0 } ] ] } } }, "lastUpdatedBy": 29, "workflowInfo": { "nodeCount": 20, "nodeTypes": { "n8n-nodes-base.if": { "count": 2 }, "n8n-nodes-base.set": { "count": 1 }, "n8n-nodes-base.code": { "count": 1 }, "n8n-nodes-base.gmail": { "count": 3 }, "n8n-nodes-base.slack": { "count": 1 }, "n8n-nodes-base.stickyNote": { "count": 5 }, "n8n-nodes-base.httpRequest": { "count": 1 }, "n8n-nodes-base.googleSheets": { "count": 1 }, "n8n-nodes-base.jotFormTrigger": { "count": 1 }, "@n8n/n8n-nodes-langchain.agent": { "count": 1 }, "@n8n/n8n-nodes-langchain.openAi": { "count": 1 }, "@n8n/n8n-nodes-langchain.lmChatOpenAi": { "count": 1 }, "@n8n/n8n-nodes-langchain.outputParserStructured": { "count": 1 } } }, "status": "published", "user": { "name": "Jitesh Dugar", "username": "jiteshdugar", "bio": "AI Automation Specialist - 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