{ "workflow": { "id": 9226, "name": "Automate DEI eligibility screening with Azure GPT-4o, Google Drive and Sheets", "views": 41, "recentViews": 0, "totalViews": 41, "createdAt": "2025-10-03T10:38:40.974Z", "description": "## Description\nThis workflow is designed to evaluate newly added CVs for Diversity, Equity, and Inclusion (DEI) eligibility. It automatically ingests CVs from Google Drive, extracts key fields, analyzes them with Azure OpenAI, logs structured DEI outcomes in Google Sheets, and sends a concise DEI-focused summary email to the hiring manager. The entire flow prioritizes consistent, auditable DEI checks and controlled logic paths.\n\n## What This Template Does\n- Watches Google Drive for new CV files to trigger DEI evaluation.\n- Downloads and extracts text/structured fields from PDF CVs.\n- Assesses DEI eligibility using Azure OpenAI, following defined criteria and prompts.\n- Appends DEI results (eligible/not eligible, rationale, confidence) to Google Sheets for tracking.\n- Generates and sends a DEI-focused summary email to the hiring manager for review.\n\n## Key Benefits\n- Standardized DEI screening to support equitable hiring decisions.\n- Centralized, structured logging in Sheets for transparency and audits.\n- Automated DEI summaries for faster, consistent manager review.\n- Reliable routing with true/false logic to enforce DEI evaluation steps.\n\n## Features\n- Google Drive trigger (fileCreated) for CV intake tied to DEI checks.\n- PDF extraction mapped to fields relevant for DEI evaluation.\n- Azure OpenAI Chat Model prompts tuned for DEI criteria and rationale.\n- Google Sheets append with eligibility status, notes, and timestamps.\n- Email node that delivers DEI summaries and next-step guidance.\n- Logic branching (true/false) to control DEI evaluation and notifications.\n\n## Requirements\n- n8n instance (cloud or self-hosted).\n- Google Drive access to the CV intake folder.\n- Google Sheets access for DEI results logging.\n- Azure OpenAI access and configured prompts reflecting DEI criteria.\n- Email node credentials to send DEI summaries to managers.\n\n## Step-by-Step Setup Instructions\n- Connect Google Drive and select the CV folder for the fileCreated trigger.\n- Configure the Download CV and Extract From PDF nodes to capture fields needed for DEI checks.\n- Add Azure OpenAI credentials and set DEI-specific prompts (criteria, rationale, confidence).\n- Connect Google Sheets and select the target sheet; map columns for status, rationale, and timestamps.\n- Configure the Email to Manager node with a DEI-focused subject and template.\n- Test with sample CVs, verify sheet entries and email content, then enable the workflow.\n\n## DEI-Focused Best Practices\n- Clarify DEI criteria and document them in your prompt and sheet schema.\n- Avoid including sensitive PII in emails; store only necessary fields for DEI decisions.\n- Use n8n Credentials; never hardcode API keys or private data.\n- Maintain an audit trail (timestamps, model version, prompt version, decision rationale).\n- Periodically review prompts and sheet schema to align with policy updates.", "workflow": { "id": "dFiA2ofAChCtsSKh", "meta": { "instanceId": "8443f10082278c46aa5cf3acf8ff0f70061a2c58bce76efac814b16290845177", "templateCredsSetupCompleted": true }, "name": "Automate DEI Eligibility Screening with Azure OpenAI and Google Workspace", "tags": [], "nodes": [ { "id": "a8050a45-eb9a-44b5-bbe8-24e1fe813f48", "name": "Azure OpenAI Chat Model", "type": "@n8n/n8n-nodes-langchain.lmChatAzureOpenAi", "position": [ 672, 128 ], "parameters": { "model": "gpt-4o-mini", "options": {} }, "credentials": { "azureOpenAiApi": { "id": "credential-id", "name": "azureOpenAiApi Credential" } }, "typeVersion": 1 }, { "id": "d419a8e2-13ba-4505-9b51-07b7dc07bf2a", "name": "Structured Output Parser", "type": "@n8n/n8n-nodes-langchain.outputParserStructured", "position": [ 928, 128 ], "parameters": { "jsonSchemaExample": "{\n\t\"Name\": \"Jyothi\",\n \"Location\": \"Hyderabad\",\n\t\"Language\": \"Telugu\",\n \"Gender\" : \"Male\",\n \"Disability\": \"No\",\n \"DEI\": \"Yes\",\n \"Factor\": \"Location\"\n}" }, "typeVersion": 1.3 }, { "id": "9c82394a-aed4-4d09-949d-a66290915071", "name": "Get row(s) in sheet in Google Sheets", "type": "n8n-nodes-base.googleSheetsTool", "position": [ 800, 128 ], "parameters": { "options": {}, "sheetName": { "__rl": true, "mode": "list", "value": "gid=0", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1P8uforIuBJCkX0i9dl5BgUmzi4Nk63EHyFKLyeQvxT8/edit#gid=0", "cachedResultName": "Sheet1" }, "documentId": { "__rl": true, "mode": "list", "value": "1P8uforIuBJCkX0i9dl5BgUmzi4Nk63EHyFKLyeQvxT8", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1P8uforIuBJCkX0i9dl5BgUmzi4Nk63EHyFKLyeQvxT8/edit?usp=drivesdk", "cachedResultName": "HR Dei" } }, "credentials": { "googleSheetsOAuth2Api": { "id": "credential-id", "name": "googleSheetsOAuth2Api Credential" } }, "typeVersion": 4.7 }, { "id": "e22db6e8-3dca-4f92-964d-307cfff24927", "name": "CV Trigger", "type": "n8n-nodes-base.googleDriveTrigger", "position": [ 0, -96 ], "parameters": { "event": "fileCreated", "options": {}, "pollTimes": { "item": [ { "mode": "everyMinute" } ] }, "triggerOn": "specificFolder", "folderToWatch": { "__rl": true, "mode": "list", "value": "1KyX5RGqeF7v0sAvvaoBnJPTQoq4aOHLz", "cachedResultUrl": "https://drive.google.com/drive/folders/1KyX5RGqeF7v0sAvvaoBnJPTQoq4aOHLz", "cachedResultName": "HR auto" } }, "credentials": { "googleDriveOAuth2Api": { "id": "credential-id", "name": "googleDriveOAuth2Api Credential" } }, "typeVersion": 1 }, { "id": "2207292d-6455-478d-bcdd-1314066738ea", "name": "Download CV", "type": "n8n-nodes-base.googleDrive", "position": [ 224, -96 ], "parameters": { "fileId": { "__rl": true, "mode": "url", "value": "={{ $json.webViewLink }}" }, "options": {}, "operation": "download" }, "credentials": { "googleDriveOAuth2Api": { "id": "credential-id", "name": "googleDriveOAuth2Api Credential" } }, "typeVersion": 3 }, { "id": "2d54c6ad-d960-4a5b-971d-853bdddbde47", "name": "Extract from PDF", "type": "n8n-nodes-base.extractFromFile", "position": [ 448, -96 ], "parameters": { "options": {}, "operation": "pdf" }, "typeVersion": 1 }, { "id": "ccdb0c73-5757-45f2-84a6-8b22f743786a", "name": "Check for DEI Eligibility", "type": "@n8n/n8n-nodes-langchain.agent", "position": [ 736, -96 ], "parameters": { "text": "={{ $json.text }}", "options": { "systemMessage": "=You are an HR analytics assistant that processes candidate resumes and questionnaires and evaluates DEI hire eligibility using organization-defined balance rules. You must never infer protected attributes; only use self-reported data and Google Sheets records. Return strict, valid JSON exactly as specified. If data is missing or uncertain, use null and include conservative confidence scores.\n\nMandatory tooling\n • You MUST use the Google Sheets tool to read current representation of already hired employees before making any DEI eligibility decision.\nstate/country to location_bucket)\n\nObjectives\n • Extract structured proxies from the candidate: gender (self-reported only), location (city/state/country), language(s) (self-reported only), disability (self-reported only)\n• Determine DEI eligibility by comparing candidate’s categories against current workforce representation from the google sheet.\n\nOutput should be:\n- Name (self-reported)\n- gender (self-reported only)\n- location (city/state/country)\n- language (self-reported only)\n- disability (self-reported only)\n- DEI Eligible (Yes/No), If Yes in which factor.\n- Factor\n\nYOu will check the current employees and against this candidate and come to a conslucion whether or not this person is being underpresented in the firm in any factor " }, "promptType": "define", "hasOutputParser": true }, "typeVersion": 2.2 }, { "id": "c61ef3a2-4ef5-4a2b-a4a9-07c5db11a212", "name": "Update on Sheet", "type": "n8n-nodes-base.googleSheets", "position": [ 1136, -96 ], "parameters": { "columns": { "value": { "DEI": "={{ $json.output.DEI }}", "Name": "={{ $json.output.Name }}", "Factor": "={{ $json.output.Factor }}", "Gender": "={{ $json.output.Gender }}", "Language": "={{ $json.output.Language }}", "Location": "={{ $json.output.Location }}", "Disability": "={{ $json.output.Disability }}" }, "schema": [ { "id": "Name", "type": "string", "display": true, "required": false, "displayName": "Name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Location", "type": "string", "display": true, "required": false, "displayName": "Location", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Gender", "type": "string", "display": true, "required": false, "displayName": "Gender", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Disability", "type": "string", "display": true, "required": false, "displayName": "Disability", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Language", "type": "string", "display": true, "required": false, "displayName": "Language", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "DEI", "type": "string", "display": true, "removed": false, "required": false, "displayName": "DEI", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Factor", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Factor", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {}, "operation": "append", "sheetName": { "__rl": true, "mode": "list", "value": "gid=0", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1P8uforIuBJCkX0i9dl5BgUmzi4Nk63EHyFKLyeQvxT8/edit#gid=0", "cachedResultName": "Sheet1" }, "documentId": { "__rl": true, "mode": "list", "value": "1P8uforIuBJCkX0i9dl5BgUmzi4Nk63EHyFKLyeQvxT8", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1P8uforIuBJCkX0i9dl5BgUmzi4Nk63EHyFKLyeQvxT8/edit?usp=drivesdk", "cachedResultName": "HR Dei" } }, "credentials": { "googleSheetsOAuth2Api": { "id": "credential-id", "name": "googleSheetsOAuth2Api Credential" } }, "typeVersion": 4.7 }, { "id": "9ebadf68-ba24-4889-9bcc-e74e39f3aab2", "name": "Logic", "type": "n8n-nodes-base.if", "position": [ 1360, -96 ], "parameters": { "options": {}, "conditions": { "options": { "version": 2, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "32ffb27d-1706-4aa8-b64c-9f661a38af22", "operator": { "name": "filter.operator.equals", "type": "string", "operation": "equals" }, "leftValue": "={{ $json.DEI }}", "rightValue": "Yes" } ] } }, "typeVersion": 2.2 }, { "id": "ac244e53-235e-425e-bae4-5e9d91aec305", "name": "Create Email", "type": "n8n-nodes-base.code", "position": [ 1584, -96 ], "parameters": { "jsCode": "// n8n Code node: build HTML email for DEI eligibility notification\n\n// Input data (replace with values from previous nodes or item fields)\nconst name = $json.Name || \"Candidate\";\nconst location = $json.Location || null;\nconst languages = $json.Language || null; // comma-delimited string\nconst gender = $json.Gender || null;\nconst disability = $json.Disability || null;\nconst deiEligible = ($json.DEI || \"No\").toLowerCase() === \"yes\";\nconst factor = $json.Factor || null;\n\n// Email metadata (adjust as needed or set in Gmail node)\nconst subject = `DEI Eligibility — ${name}`;\nconst preheader = `Candidate ${name} is ${deiEligible ? \"eligible\" : \"not eligible\"} for DEI hire${factor ? ` via ${factor}` : \"\"}.`;\n\n// Build a safe text summary\nconst textSummaryParts = [\n `Candidate: ${name}`,\n `DEI Eligibility: ${deiEligible ? \"Yes\" : \"No\"}`,\n];\nif (factor) textSummaryParts.push(`Factor: ${factor}`);\nif (location) textSummaryParts.push(`Location: ${location}`);\nif (languages) textSummaryParts.push(`Language(s): ${languages}`);\ntextSummaryParts.push(`Gender: ${gender ?? \"null\"}`);\ntextSummaryParts.push(`Disability: ${disability ?? \"null\"}`);\nconst textBody = textSummaryParts.join(\"\\n\");\n\n// Basic inline styles for email clients\nconst styles = {\n container: \"font-family: -apple-system, BlinkMacSystemFont, 'Segoe UI', Roboto, Arial, sans-serif; color:#111; background:#ffffff; margin:0; padding:0;\",\n wrapper: \"max-width:640px; margin:0 auto; padding:24px;\",\n card: \"border:1px solid #e5e7eb; border-radius:12px; padding:20px;\",\n h1: \"font-size:20px; margin:0 0 12px; color:#111;\",\n p: \"margin:0 0 12px; line-height:1.5; color:#374151;\",\n badgeYes: \"display:inline-block; background:#065f46; color:#ffffff; font-weight:600; font-size:12px; padding:6px 10px; border-radius:999px;\",\n badgeNo: \"display:inline-block; background:#7f1d1d; color:#ffffff; font-weight:600; font-size:12px; padding:6px 10px; border-radius:999px;\",\n table: \"width:100%; border-collapse:collapse; margin-top:12px;\",\n th: \"text-align:left; font-size:12px; color:#6b7280; padding:6px 0;\",\n td: \"font-size:14px; color:#111; padding:6px 0;\",\n footer: \"margin-top:16px; font-size:12px; color:#6b7280;\",\n divider: \"height:1px; background:#e5e7eb; border:none; margin:16px 0;\"\n};\n\n// Build HTML email\nconst html = `\n\n\n\n \n \n ${subject}\n \n \n \n ${preheader}\n\n\n
\n
\n

DEI Eligibility Review

\n

\n Candidate ${name} has been evaluated for DEI eligibility.\n

\n

\n Status:\n \n ${deiEligible ? \"DEI Eligible\" : \"Not DEI Eligible\"}\n \n

\n ${factor ? `

Primary eligibility factor: ${factor}.

` : \"\"}\n\n
\n\n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n ${factor ? `\n \n \n \n ` : \"\"}\n \n
Name${name}
Location${location ?? \"—\"}
Language(s)${languages ?? \"—\"}
Gender${gender ?? \"null\"}
Disability${disability ?? \"null\"}
DEI Eligible${deiEligible ? \"Yes\" : \"No\"}
Factor${factor}
\n\n

\n This notification is generated automatically from the latest evaluation records.\n

\n
\n
\n\n\n`;\n\n// Return for downstream Gmail node (use fields: subject, html, text)\nreturn [\n {\n json: {\n subject,\n html,\n text: textBody\n // Optionally include \"to\" and \"from\" here or set them in the Gmail node configuration.\n // to: \"user@example.com\",\n // from: \"user@example.com\"\n }\n }\n];\n" }, "typeVersion": 2 }, { "id": "9ae3966c-09cb-4e5d-9a9a-94ed01b52229", "name": "Email to Manager", "type": "n8n-nodes-base.gmail", "position": [ 1808, -96 ], "webhookId": "1b8b6079-b721-4612-b513-cddb5ecfa677", "parameters": { "sendTo": "user@example.com", "message": "={{ $json.html }}", "options": {}, "subject": "={{ $json.subject }}" }, "credentials": { "gmailOAuth2": { "id": "credential-id", "name": "gmailOAuth2 Credential" } }, "typeVersion": 2.1 }, { "id": "3627dee6-a28a-410f-8a57-23d94b7a5869", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ -320, -112 ], "parameters": { "content": "## CV Trigger  \nWatches Google Drive for newly added CV files and starts the workflow." }, "typeVersion": 1 }, { "id": "6cc70516-452d-4ace-b42a-0a9eaa97f53e", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [ 144, -288 ], "parameters": { "content": "## Download CV  \nFetches the detected CV file from Drive and makes it available for processing." }, "typeVersion": 1 }, { "id": "c3c3ebeb-be02-4d71-a4ca-5844a1c1baa8", "name": "Sticky Note2", "type": "n8n-nodes-base.stickyNote", "position": [ 368, 96 ], "parameters": { "content": "## Extract From PDF  \nParses the CV PDF to extract key text and structured fields." }, "typeVersion": 1 }, { "id": "4bdbcfdf-565a-4f21-bb12-03010a41267b", "name": "Sticky Note3", "type": "n8n-nodes-base.stickyNote", "position": [ 720, -288 ], "parameters": { "content": "## Azure OpenAI Chat Model  \nUses GPT on Azure OpenAI to analyze extracted CV content and generate insights." }, "typeVersion": 1 }, { "id": "458dbccb-2ba7-4123-a489-c0a576e377bd", "name": "Sticky Note4", "type": "n8n-nodes-base.stickyNote", "position": [ 1072, 96 ], "parameters": { "content": "## Update on Sheet  \nAppends the analyzed results and eligibility status back to the Google Sheet." }, "typeVersion": 1 }, { "id": "c6d4c2c5-a84f-4423-b163-c2fe27641b86", "name": "Sticky Note5", "type": "n8n-nodes-base.stickyNote", "position": [ 1520, 96 ], "parameters": { "content": "## Create Email  \nGenerates a tailored email based on the candidate’s analysis and sheet data." }, "typeVersion": 1 }, { "id": "408efdea-b86a-442b-9b5f-7f16e1a7892c", "name": "Sticky Note6", "type": "n8n-nodes-base.stickyNote", "position": [ 1728, -304 ], "parameters": { "content": "## Email to Manager  \nSends the composed summary email to the hiring manager for review." }, "typeVersion": 1 }, { "id": "770d70e4-6035-4551-8746-f1db3a367b56", "name": "Sticky Note7", "type": "n8n-nodes-base.stickyNote", "position": [ 1280, -288 ], "parameters": { "content": "## Logic  \nEvaluates conditions and routes the flow using true/false branches to control execution." }, "typeVersion": 1 } ], "active": false, "pinData": {}, "settings": { "executionOrder": "v1" }, "versionId": "c99e6cbc-64e8-488b-93e9-7e3b09131955", "connections": { "Logic": { "main": [ [ { "node": "Create Email", "type": "main", "index": 0 } ] ] }, "CV Trigger": { "main": [ [ { "node": "Download CV", "type": "main", "index": 0 } ] ] }, "Download CV": { "main": [ [ { "node": "Extract from PDF", "type": "main", "index": 0 } ] ] }, "Create Email": { "main": [ [ { "node": "Email to Manager", "type": "main", "index": 0 } ] ] }, "Update on Sheet": { "main": [ [ { "node": "Logic", "type": "main", "index": 0 } ] ] }, "Extract from PDF": { "main": [ [ { "node": "Check for DEI Eligibility", "type": "main", "index": 0 } ] ] }, "Azure OpenAI Chat Model": { "ai_languageModel": [ [ { "node": "Check for DEI Eligibility", "type": "ai_languageModel", "index": 0 } ] ] }, "Structured Output Parser": { "ai_outputParser": [ [ { "node": "Check for DEI Eligibility", "type": "ai_outputParser", "index": 0 } ] ] }, "Check for DEI Eligibility": { "main": [ [ { "node": "Update on Sheet", "type": "main", "index": 0 } ] ] }, "Get row(s) in sheet in Google Sheets": { "ai_tool": [ [ { "node": "Check for DEI Eligibility", "type": "ai_tool", "index": 0 } ] ] } } }, "lastUpdatedBy": 1, "workflowInfo": { "nodeCount": 19, "nodeTypes": { "n8n-nodes-base.if": { "count": 1 }, "n8n-nodes-base.code": { "count": 1 }, "n8n-nodes-base.gmail": { "count": 1 }, "n8n-nodes-base.stickyNote": { "count": 8 }, "n8n-nodes-base.googleDrive": { "count": 1 }, "n8n-nodes-base.googleSheets": { "count": 1 }, "@n8n/n8n-nodes-langchain.agent": { "count": 1 }, "n8n-nodes-base.extractFromFile": { "count": 1 }, "n8n-nodes-base.googleSheetsTool": { "count": 1 }, "n8n-nodes-base.googleDriveTrigger": { "count": 1 }, "@n8n/n8n-nodes-langchain.lmChatAzureOpenAi": { "count": 1 }, "@n8n/n8n-nodes-langchain.outputParserStructured": { "count": 1 } } }, "status": "published", "user": { "name": "Rahul Joshi", "username": "rahul08", "bio": "Rahul Joshi is a seasoned technology leader specializing in the n8n automation tool and AI-driven workflow automation. With deep expertise in building open-source workflow automation and self-hosted automation platforms, he helps organizations eliminate manual processes through intelligent n8n ai agent automation solutions.\n\n", "verified": true, "links": [ "https://www.linkedin.com/in/callrahul/" ], "avatar": "https://gravatar.com/avatar/b6cf57822463143589b36ada06fbf6cb1509223a740fae3160b28f1ce41ccc12?r=pg&d=retro&size=200" }, "nodes": [ { "id": 18, "icon": "file:googleSheets.svg", "name": "n8n-nodes-base.googleSheets", "codex": { "data": { "alias": [ "CSV", "Sheet", "Spreadsheet", "GS" ], "resources": { "generic": [ { "url": "https://n8n.io/blog/love-at-first-sight-ricardos-n8n-journey/", "icon": "❤️", "label": "Love at first sight: Ricardo’s n8n journey" }, { "url": "https://n8n.io/blog/why-business-process-automation-with-n8n-can-change-your-daily-life/", "icon": "🧬", "label": "Why business process automation with n8n can change your daily life" }, { "url": "https://n8n.io/blog/automatically-adding-expense-receipts-to-google-sheets-with-telegram-mindee-twilio-and-n8n/", "icon": "🧾", "label": "Automatically Adding Expense Receipts to Google Sheets with Telegram, Mindee, Twilio, and n8n" }, { "url": "https://n8n.io/blog/supercharging-your-conference-registration-process-with-n8n/", "icon": "🎫", "label": "Supercharging your conference registration process with n8n" }, { "url": "https://n8n.io/blog/creating-triggers-for-n8n-workflows-using-polling/", "icon": "⏲", "label": "Creating triggers for n8n workflows using polling" }, { "url": "https://n8n.io/blog/no-code-ecommerce-workflow-automations/", "icon": "store", "label": "6 e-commerce workflows to power up your Shopify s" }, { "url": "https://n8n.io/blog/migrating-community-metrics-to-orbit-using-n8n/", "icon": "📈", "label": "Migrating Community Metrics to Orbit using n8n" }, { "url": "https://n8n.io/blog/automate-google-apps-for-productivity/", "icon": "💡", "label": "15 Google apps you can combine and automate to increase productivity" }, { "url": "https://n8n.io/blog/your-business-doesnt-need-you-to-operate/", "icon": " 🖥️", "label": "Hey founders! 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