{ "workflow": { "id": 8696, "name": "Automated invoice generator - Shopify to PDF with Google Drive storage and email", "views": 245, "recentViews": 0, "totalViews": 245, "createdAt": "2025-09-18T01:12:04.757Z", "description": "## Overview\n\nAutomatically generate professional PDF invoices when new orders are placed in Shopify. This template creates beautifully formatted invoices from order data, converts them to PDF, saves to Google Drive, and emails customers - all in one seamless workflow.\n\n### 🎯 **What This Template Does**\n\nTransform your Shopify order fulfillment with complete invoice automation. When a customer places an order, this workflow automatically:\n\n- βœ… **Receives order data** via Shopify webhook\n- βœ… **Validates payment status** (only processes paid orders)\n- βœ… **Generates professional HTML invoice** with your branding\n- βœ… **Converts to PDF** using HTML to PDF conversion\n- βœ… **Saves invoice** to Google Drive for record-keeping\n- βœ… **Emails PDF invoice** to customer automatically\n- βœ… **Provides webhook response** back to Shopify\n\n### πŸš€ **Key Benefits**\n\n**Save Hours of Manual Work**\n- Eliminate manual invoice creation and sending\n- Process unlimited orders 24/7 without intervention\n- Professional invoices enhance your brand image\n\n**Complete Automation**\n- No missed invoices - every paid order gets processed\n- Automatic file organization in Google Drive\n- Immediate customer notification improves satisfaction\n\n**Professional Results**\n- Clean, branded invoice design that looks enterprise-ready\n- Proper calculations for taxes, shipping, and totals\n- PDF format suitable for accounting and customer records\n\n### πŸ›  **What You'll Need**\n\n**Required Integrations:**\n- **Shopify Store** - For order webhooks\n- **HTML to PDF Service** - For invoice conversion (API key required)\n- **Google Drive** - For invoice storage\n- **Email Provider** - For sending invoices to customers\n\n**Technical Requirements:**\n- n8n instance (cloud or self-hosted)\n- Basic webhook configuration in Shopify\n- 10 minutes for initial setup\n\n### πŸ“‹ **Features Included**\n\n**Smart Order Processing**\n- Payment validation (only processes paid orders)\n- Complete order data extraction (customer, items, addresses)\n- Tax and shipping calculations\n- Multi-currency support\n\n**Professional Invoice Design**\n- Modern, clean layout with company branding\n- Detailed line items with SKUs and quantities\n- Proper totals breakdown (subtotal, tax, shipping)\n- Customer billing and shipping addresses\n\n**Automated Distribution**\n- PDF saved with descriptive filename (invoice-ORDER_NUMBER.pdf)\n- Organized storage in Google Drive \"Invoices\" folder\n- Professional email template with attachment\n- Proper webhook responses for Shopify integration\n\n**Error Handling**\n- Skips unpaid orders with proper notification\n- Comprehensive data validation\n- Detailed execution logs for troubleshooting\n\n### 🎨 **Customization Options**\n\n**Easy Branding**\n- Update company name, address, and contact details\n- Modify color scheme and styling\n- Add your logo and brand elements\n\n**Invoice Layout**\n- Customize invoice template in HTML/CSS\n- Add or remove fields as needed\n- Modify PDF formatting options\n\n**Email Templates**\n- Personalize customer email messages\n- Add tracking links or additional information\n- Customize sender details\n\n### πŸ’Ό **Perfect For**\n\n- **E-commerce Stores** - Shopify merchants of any size\n- **Service Businesses** - Professional service invoicing\n- **Digital Products** - Immediate invoice delivery\n- **B2B Companies** - Automated business invoicing\n- **Accounting Teams** - Streamlined record-keeping\n\n### πŸ”§ **Setup Instructions**\n\n1. **Import Template** - Add to your n8n instance\n2. **Configure Webhook** - Set up Shopify order webhook\n3. **Add Credentials** - Connect Google Drive and email accounts\n4. **Update API Endpoint** - Add your HTML to PDF service URL\n5. **Customize Branding** - Update company information in HTML template\n6. **Test & Deploy** - Run test orders to verify functionality\n\n### πŸ“Š **Expected Results**\n\n**Time Savings**: Save 15-30 minutes per order on manual invoice processing\n**Accuracy**: Eliminate human errors in invoice calculations\n**Customer Experience**: Immediate invoice delivery improves satisfaction\n**Organization**: All invoices automatically organized and stored\n**Scalability**: Handle thousands of orders without additional effort\n\n### πŸ”— **Works With**\n\n- **Shopify** (primary trigger)\n- **WooCommerce** (with minor modifications)\n- **Any HTML to PDF API** (Puppeteer, wkhtmltopdf, etc.)\n- **Google Drive** (file storage)\n- **Gmail/SMTP** (email delivery)\n\n### πŸ“ˆ **Use Cases**\n\n**Retail Stores**\n- Automatic invoice generation for online orders\n- Professional receipts for customer records\n- Seamless integration with existing Shopify workflow\n\n**Service Businesses**\n- Automated billing for completed services\n- Professional invoice presentation\n- Immediate delivery to clients\n\n**Digital Products**\n- Instant invoice delivery upon purchase\n- Automated VAT/tax handling for different regions\n- Professional documentation for digital goods\n\n### 🎯 **ROI Calculator**\n\nIf you process 100 orders per month:\n- **Manual time**: 100 orders Γ— 20 minutes = 33+ hours\n- **Cost savings**: 33 hours Γ— $25/hour = $825/month\n- **Annual savings**: $9,900+ in labor costs alone\n\nPlus benefits of improved customer satisfaction, reduced errors, and better organization.\n\n### πŸš€ **Get Started**\n\nReady to automate your invoice workflow? This template provides everything you need for professional, automated invoice generation that scales with your business.\n\n**Installation Time**: 10 minutes \n**Skill Level**: Beginner to Intermediate \n**Maintenance**: Zero - runs automatically once configured\n\nTransform your order fulfillment process today with this complete invoice automation solution!", "workflow": { "id": "5A6KYwXDVVpHC5zH", "meta": { "instanceId": "e56288a9b12ad2dc7c19cc4170f20f7abcacaad5fb3972dd882c9ce4f34e7668", "templateCredsSetupCompleted": true }, "name": "Invoice & Receipt Generator with HTML to PDF", "tags": [], "nodes": [ { "id": "b8298f3e-c30a-45bc-b592-08ea4b7b4fd4", "name": "Shopify Order Webhook", "type": "n8n-nodes-base.webhook", "position": [ -1296, 112 ], "webhookId": "shopify-order-created", "parameters": { "path": "shopify-webhook", "options": {}, "httpMethod": "POST", "responseMode": "responseNode" }, "typeVersion": 1 }, { "id": "1db73ee5-13ce-43ca-8cf2-1f4b5bbe4a77", "name": "Check Payment Status", "type": "n8n-nodes-base.if", "position": [ -1072, 112 ], "parameters": { "options": {}, "conditions": { "options": { "version": 1, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "order-paid-check", "operator": { "type": "string", "operation": "equals" }, "leftValue": "={{ $json.body.financial_status }}", "rightValue": "paid1" } ] } }, "typeVersion": 2 }, { "id": "7ae74e75-f2b4-4464-98ff-79a3b1260a40", "name": "Format Invoice Data", "type": "n8n-nodes-base.code", "position": [ -848, 16 ], "parameters": { "jsCode": "// Extract and format order data for invoice\nconst orderData = $input.first().json.body;\n\n// Calculate totals\nconst lineItems = orderData.line_items.map(item => ({\n name: item.name,\n quantity: item.quantity,\n price: parseFloat(item.price),\n total: parseFloat(item.price) * item.quantity,\n sku: item.sku || 'N/A'\n}));\n\nconst subtotal = lineItems.reduce((sum, item) => sum + item.total, 0);\nconst taxAmount = parseFloat(orderData.total_tax || 0);\nconst shippingAmount = parseFloat(orderData.shipping_lines?.[0]?.price || 0);\nconst total = parseFloat(orderData.total_price);\n\n// Format invoice data\nconst invoiceData = {\n // Order info\n orderNumber: orderData.order_number,\n orderDate: new Date(orderData.created_at).toLocaleDateString(),\n \n // Customer info\n customer: {\n name: `${orderData.customer.first_name} ${orderData.customer.last_name}`,\n email: orderData.customer.email,\n phone: orderData.customer.phone || 'N/A'\n },\n \n // Billing address\n billingAddress: orderData.billing_address ? {\n address1: orderData.billing_address.address1,\n address2: orderData.billing_address.address2 || '',\n city: orderData.billing_address.city,\n province: orderData.billing_address.province,\n zip: orderData.billing_address.zip,\n country: orderData.billing_address.country\n } : null,\n \n // Shipping address\n shippingAddress: orderData.shipping_address ? {\n address1: orderData.shipping_address.address1,\n address2: orderData.shipping_address.address2 || '',\n city: orderData.shipping_address.city,\n province: orderData.shipping_address.province,\n zip: orderData.shipping_address.zip,\n country: orderData.shipping_address.country\n } : null,\n \n // Line items\n items: lineItems,\n \n // Totals\n subtotal: subtotal.toFixed(2),\n tax: taxAmount.toFixed(2),\n shipping: shippingAmount.toFixed(2),\n total: total.toFixed(2),\n currency: orderData.currency,\n \n // Additional info\n paymentMethod: orderData.payment_gateway_names?.[0] || 'Online Payment',\n notes: orderData.note || ''\n};\n\nreturn { invoiceData };" }, "typeVersion": 2 }, { "id": "9a5abe26-a8e8-42a9-b851-d14efbbd3c1c", "name": "Generate HTML Invoice", "type": "n8n-nodes-base.code", "position": [ -544, 16 ], "parameters": { "jsCode": "// Generate professional invoice HTML\nconst data = $input.first().json.invoiceData;\n\nconst html = `\n\n\n\n \n \n Invoice #${data.orderNumber}\n \n\n\n
\n
\n
\n
Your Company Name
\n
123 Business Street
\n
City, State 12345
\n
Phone: (555) 123-4567
\n
Email: user@example.com
\n
\n
\n
INVOICE
\n
#${data.orderNumber}
\n
Date: ${data.orderDate}
\n
\n
\n \n
\n
\n
Bill To:
\n
\n ${data.customer.name}
\n ${data.customer.email}
\n ${data.customer.phone}

\n ${data.billingAddress ? `\n ${data.billingAddress.address1}
\n ${data.billingAddress.address2 ? data.billingAddress.address2 + '
' : ''}\n ${data.billingAddress.city}, ${data.billingAddress.province} ${data.billingAddress.zip}
\n ${data.billingAddress.country}\n ` : ''}\n
\n
\n \n ${data.shippingAddress ? `\n
\n
Ship To:
\n
\n ${data.shippingAddress.address1}
\n ${data.shippingAddress.address2 ? data.shippingAddress.address2 + '
' : ''}\n ${data.shippingAddress.city}, ${data.shippingAddress.province} ${data.shippingAddress.zip}
\n ${data.shippingAddress.country}\n
\n
\n ` : ''}\n \n
\n
Payment Info:
\n
\n Method: ${data.paymentMethod}
\n Currency: ${data.currency}
\n Status: Paid\n
\n
\n
\n \n \n \n \n \n \n \n \n \n \n \n \n ${data.items.map(item => `\n \n \n \n \n \n \n \n `).join('')}\n \n
ItemSKUQtyPriceTotal
${item.name}${item.sku}${item.quantity}$${item.price.toFixed(2)}$${item.total.toFixed(2)}
\n \n
\n \n \n \n \n \n ${parseFloat(data.shipping) > 0 ? `\n \n \n \n \n ` : ''}\n ${parseFloat(data.tax) > 0 ? `\n \n \n \n \n ` : ''}\n \n \n \n \n
Subtotal:$${data.subtotal}
Shipping:$${data.shipping}
Tax:$${data.tax}
Total:$${data.total}
\n
\n \n ${data.notes ? `\n
\n Notes:
\n ${data.notes}\n
\n ` : ''}\n \n
\n
Thank you for your business!
\n
This invoice was generated automatically on ${new Date().toLocaleDateString()}
\n
For questions about this invoice, please contact us at user@example.com
\n
\n
\n\n\n`;\n\nreturn { html };" }, "typeVersion": 2 }, { "id": "9d28bb6b-0609-4198-bde5-b5c4fa9f6f3f", "name": "Save to Google Drive", "type": "n8n-nodes-base.googleDrive", "position": [ 368, -192 ], "parameters": { "name": "=Invoice - {{ $('Shopify Order Webhook').item.json.body.id }}", "driveId": { "__rl": true, "mode": "list", "value": "My Drive" }, "options": {}, "folderId": { "__rl": true, "mode": "list", "value": "1A2B3C4D5E6F7G8H9I0J", "cachedResultName": "Invoices" } }, "credentials": { "googleDriveOAuth2Api": { "id": "credential-id", "name": "googleDriveOAuth2Api Credential" } }, "typeVersion": 3 }, { "id": "97e7a02e-3f41-42c7-a724-39f4afe90c90", "name": "Send Webhook Response", "type": "n8n-nodes-base.respondToWebhook", "position": [ 864, 16 ], "parameters": { "options": {}, "respondWith": "json", "responseBody": "={\n \"success\": true,\n \"message\": \"Invoice generated and sent successfully\",\n \"orderNumber\": \"{{ $('Format Invoice Data').first().json.invoiceData.orderNumber }}\",\n \"customerEmail\": \"{{ $('Format Invoice Data').first().json.invoiceData.customer.email }}\",\n \"timestamp\": \"{{ new Date().toISOString() }}\"\n}" }, "typeVersion": 1 }, { "id": "f2522594-20a1-4330-81ca-599a96831ee6", "name": "Response for Unpaid Orders", "type": "n8n-nodes-base.respondToWebhook", "position": [ -736, 336 ], "parameters": { "options": {}, "respondWith": "json", "responseBody": "={\n \"success\": false,\n \"message\": \"Order not paid yet, invoice not generated\",\n \"orderNumber\": \"{{ $('Shopify Order Webhook').item.json.body.order_number }}\",\n \"paymentStatus\": \"{{ $('Shopify Order Webhook').item.json.body.financial_status }}\"\n}" }, "typeVersion": 1 }, { "id": "b609d01c-683c-4adc-bc21-ba41615d6860", "name": "Email to Customer", "type": "n8n-nodes-base.gmail", "position": [ 368, 112 ], "webhookId": "fd101041-8325-4589-a347-d966678a2883", "parameters": { "sendTo": "={{ $('Shopify Order Webhook').item.json.body.customer.email }}", "message": "= Invoice for Order #{{ $('Shopify Order Webhook').item.json.body.order_number }}
Company Name

Dear {{ $('Shopify Order Webhook').item.json.body.customer.first_name }},

Thank you for your recent order! Your payment has been successfully processed.

πŸ“Ž Invoice Attached
Please find your invoice attached to this email for order #{{ $('Shopify Order Webhook').item.json.body.order_number }}.

We're now preparing your order for shipment. You'll receive a tracking notification once your order is on its way.

If you have any questions about your order, please don't hesitate to contact us at support@pdfmunk.com.

Thank you for choosing Company Name!

Best regards,
The Company Name Team

This is an automated email regarding your order. Please save the attached invoice for your records.

", "options": { "attachmentsUi": { "attachmentsBinary": [ {} ] } }, "subject": "=Invoice for your Order# {{ $('Shopify Order Webhook').item.json.body.order_number }}" }, "credentials": { "gmailOAuth2": { "id": "credential-id", "name": "gmailOAuth2 Credential" } }, "typeVersion": 2.1 }, { "id": "523d9859-c735-4344-ad85-42b4b515db82", "name": "Generate PDF Invoice", "type": "n8n-nodes-htmlcsstopdf.htmlcsstopdf", "position": [ -176, 16 ], "parameters": { "css_content": "/* PDF Page Setup - Add to