{ "workflow": { "id": 8515, "name": "Automate candidate rejections with GPT-4o-mini, Gmail & ClickUp task tracking", "views": 38, "recentViews": 0, "totalViews": 38, "createdAt": "2025-09-12T10:17:16.174Z", "description": "## Description\nStreamline interview feedback handling with this rejection-focused workflow. It processes raw interview feedback, applies an AI-powered scoring model, checks against a threshold, and automatically sends polite rejection emails while logging tasks in ClickUp—ensuring consistent, hands-free candidate management.\n\n**What This Template Does**\n\n📋 Pulls raw feedback data from Google Sheets\n 🧠 Uses GPT-4o-mini to structure and score candidate profiles\n ⚖️ Applies threshold check (average score > 3.1 = pass, else reject)\n 🔀 Routes candidates via decision branch (pass = no action, fail = rejection)\n 📩 Sends templated rejection email via Gmail\n 🗂 Creates ClickUp task for rejection tracking (7-day due date)\n\n**Prerequisites**\n\n- Google Sheets with interview feedback data\n- n8n instance (self-hosted or cloud)\n- Azure OpenAI (GPT-4o-mini) API key for AI-powered analysis\n- Gmail API credentials (for sending rejection emails)\n- ClickUp API credentials (for rejection task logging)\n\n**Step-by-Step Setup**\n\n- Connect Google Sheets node to fetch feedback data.\n- Configure LangChain LLM node with GPT-4o-mini to structure and score feedback.\n- Add Code node to apply rejection threshold (> 3.1).\n- Route candidates via If node (TRUE = pass, FALSE = rejection).\n- For failed candidates:\n- Use Code node to prepare structured data.\n- Send rejection email with Gmail node.\n- Log decision with ClickUp task creation node.\n\n**Customization Ideas**\n\n- Replace templated rejection with AI-personalized feedback.\n- Store candidate profiles in Notion or Airtable for future reference.\n- Send recruiter alerts in Slack/Teams for visibility.\n- Adjust scoring threshold per role or interview stage.\n\n**Key Benefits**\n\n ✅ Automates rejection handling with no manual effort\n ✅ Ensures fair and consistent candidate scoring\n ✅ Maintains candidate experience with polite communication\n ✅ Provides recruiters visibility with ClickUp tracking\n ✅ Simple, lightweight workflow for fast hiring pipelines\n\n**Perfect For**\n\n- HR teams handling high interview volumes\n- Companies seeking automated rejection handling\n- Startups needing lightweight ATS alternatives\n- Recruiters wanting to save time while staying consistent\n", "workflow": { "id": "FulwU5u7Hx1FETOE", "meta": { "instanceId": "8443f10082278c46aa5cf3acf8ff0f70061a2c58bce76efac814b16290845177", "templateCredsSetupCompleted": true }, "name": "Structured Interview Feedback Capture", "tags": [], "nodes": [ { "id": "4fda932e-4730-482d-952e-7ac16e2e53f2", "name": "Send Rejection Email", "type": "n8n-nodes-base.gmail", "position": [ 208, 352 ], "webhookId": "86f9bdab-5560-4c7e-bbdd-85291f22843d", "parameters": {}, "typeVersion": 2.1 }, { "id": "169eb781-745d-464b-9200-36e8f717049b", "name": "Get row(s) in sheet", "type": "n8n-nodes-base.googleSheets", "position": [ -1296, 64 ], "parameters": {}, "typeVersion": 4 }, { "id": "9a34ce1c-e471-4137-99b2-3b667fafb717", "name": "When clicking ‘Execute workflow’", "type": "n8n-nodes-base.manualTrigger", "position": [ -1568, 64 ], "parameters": {}, "typeVersion": 1 }, { "id": "cb16c914-5913-4e39-9d19-810f0bc54e34", "name": "Code", "type": "n8n-nodes-base.code", "position": [ -608, 64 ], "parameters": {}, "typeVersion": 2 }, { "id": "6e34b7f2-b75d-481c-9a8f-915441f33b9c", "name": "If", "type": "n8n-nodes-base.if", "position": [ -352, 64 ], "parameters": {}, "typeVersion": 2.2 }, { "id": "5e1800cc-efc8-45a1-96ce-8952c8ecdf41", "name": "Create a task", "type": "n8n-nodes-base.clickUp", "position": [ 224, 160 ], "parameters": {}, "typeVersion": 1 }, { "id": "aa4d3b97-ca6b-4dc1-b956-4c7c4d70f373", "name": "Code1", "type": "n8n-nodes-base.code", "position": [ -32, 80 ], "parameters": {}, "typeVersion": 2 }, { "id": "c3943233-b5c8-43b9-9d05-a2131896cc4b", "name": "Basic LLM Chain", "type": "@n8n/n8n-nodes-langchain.chainLlm", "position": [ -1040, 64 ], "parameters": {}, "typeVersion": 1.7 }, { "id": "620afca3-0cf8-44a8-90b2-00a71291ad8a", "name": "Azure OpenAI Chat Model1", "type": "@n8n/n8n-nodes-langchain.lmChatAzureOpenAi", "position": [ -1088, 272 ], "parameters": {}, "typeVersion": 1 }, { "id": "772ae5a5-0f38-463f-910e-d0c9ba8c351d", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ -688, 208 ], "parameters": { "content": "" }, "typeVersion": 1 }, { "id": "831f088d-4d12-4e5f-ba0d-b8568bce1f9e", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [ 352, 0 ], "parameters": { "content": "" }, "typeVersion": 1 }, { "id": "a6dfd803-b53d-4403-87b8-f0808266fbf3", "name": "Sticky Note2", "type": "n8n-nodes-base.stickyNote", "position": [ 160, 544 ], "parameters": { "content": "" }, "typeVersion": 1 }, { "id": "f262a965-363e-4be4-befa-e8a187b186ca", "name": "Sticky Note3", "type": "n8n-nodes-base.stickyNote", "position": [ -96, -192 ], "parameters": { "content": "" }, "typeVersion": 1 }, { "id": "c2497022-256a-4e83-b14a-127d1d63153f", "name": "Sticky Note4", "type": "n8n-nodes-base.stickyNote", "position": [ -384, 208 ], "parameters": { "content": "" }, "typeVersion": 1 }, { "id": "d350ebe5-e6e7-49b7-bbc4-2da9247e8c40", "name": "Sticky Note5", "type": "n8n-nodes-base.stickyNote", "position": [ -1168, 416 ], "parameters": { "content": "" }, "typeVersion": 1 }, { "id": "c3824f6f-ce1e-4f1c-b075-fd51c7f19717", "name": "Sticky Note6", "type": "n8n-nodes-base.stickyNote", "position": [ -1040, -208 ], "parameters": { "content": "" }, "typeVersion": 1 }, { "id": "ecde2db4-72db-470e-904b-2736ccbb1682", "name": "Sticky Note7", "type": "n8n-nodes-base.stickyNote", "position": [ -1376, -224 ], "parameters": { "content": "" }, "typeVersion": 1 }, { "id": "5f49e379-01c6-4824-85a9-811e2cceda85", "name": "Sticky Note8", "type": "n8n-nodes-base.stickyNote", "position": [ -1648, 240 ], "parameters": { "content": "" }, "typeVersion": 1 } ], "active": false, "pinData": {}, "settings": { "executionOrder": "v1" }, "versionId": "28bbbc97-14b9-45f9-aa37-4a77129670d5", "connections": { "If": { "main": [ [], [ { "node": 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