{
  "workflow": {
    "id": 8511,
    "name": "Automated lead follow-up system with Gmail, Google Calendar & Sheets sync",
    "views": 92,
    "recentViews": 0,
    "totalViews": 92,
    "createdAt": "2025-09-12T09:38:34.979Z",
    "description": "## Description\nBoost your meeting conversion rates with this Automated Meeting Booking Sequence! This workflow automatically follows up with unbooked leads after 24 hours, sends personalized emails with calendar links and alternate time slots, and confirms bookings via replies or webhook triggers—ensuring you book more meetings with less manual effort.\n\n**What This Template Does**\n\n 📅 Runs every hour to check for unbooked leads\n 📋 Fetches lead details (name, company, contact info) from Google Sheets\n 📧 Sends personalized follow-up emails with booking links + alternate time slots\n 🗓 Creates placeholder events in Google Calendar for reserved slots\n ⏳ Waits 24 hours to monitor lead responses\n 📩 Analyzes replies for booking confirmations\n 🔄 Updates Google Sheets with confirmed “BOOKED” status\n\n**Prerequisites**\n\n- Google Sheets with lead details (Name, Email, Status, Initial Reply Date)\n- Gmail API credentials (for follow-up emails)\n- Google Calendar API credentials (for placeholder events)\n- n8n instance (self-hosted or cloud)\n\n**Step-by-Step Setup**\n\n- Use a schedule trigger to run the workflow hourly.\n- Fetch lead records from Google Sheets.\n- Add an IF condition to detect leads with status = “Unbooked” OR >24 hrs since reply.\n- Send a Gmail follow-up email with booking link + 2 alternate time slots.\n- Create a Google Calendar placeholder event (e.g., 24 hrs from now).\n- Add a 24-hour delay node to wait for responses.\n- Fetch Gmail threads to check replies or webhook responses.\n- If confirmed → update Google Sheets status to “BOOKED.”\n\n**Customization Ideas**\n\n- Replace Gmail with Outlook or Zoho Mail.\n- Add AI-generated personalized email copy for higher response rates.\n- Use Slack/Telegram alerts when a booking is confirmed.\n- Connect to your CRM (HubSpot, Zoho, Salesforce) for full sync.\n\n**Key Benefits**\n✅ Automates follow-ups for unbooked leads\n ✅ Increases meeting conversion with ready-made slots\n ✅ Reduces manual effort in tracking responses\n ✅ Keeps CRM/Google Sheets updated automatically\n\n**Perfect For**\n- Sales teams managing high-volume leads\n- SDRs ensuring follow-ups never get missed\n- Agencies scheduling discovery/intro calls\n- Businesses that want to maximize conversions with minimal effort",
    "workflow": {
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      "meta": {
        "instanceId": "8443f10082278c46aa5cf3acf8ff0f70061a2c58bce76efac814b16290845177",
        "templateCredsSetupCompleted": true
      },
      "name": "Automated Meeting Booking Sequence",
      "tags": [],
      "nodes": [
        {
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        {
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        },
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        {
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          "webhookId": "ffb3a844-8c8b-4f17-a6e9-98e0371f4214",
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          "parameters": {
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        {
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      ],
      "active": false,
      "pinData": {},
      "settings": {
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      "versionId": "524ff436-f507-4d6d-9c54-6c009a14bea8",
      "connections": {
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            ],
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        },
        "Edit Fields": {
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                "type": "main",
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              }
            ]
          ]
        },
        "Get a thread": {
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                "type": "main",
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              }
            ]
          ]
        },
        "Wait 24 hr 1": {
          "main": [
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              {
                "node": "Get a thread",
                "type": "main",
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              }
            ]
          ]
        },
        "Schedule Trigger": {
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                "node": "Get row(s) in sheet",
                "type": "main",
                "index": 0
              }
            ]
          ]
        },
        "Check If Unbooked": {
          "main": [
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                "type": "main",
                "index": 0
              }
            ]
          ]
        },
        "Get row(s) in sheet": {
          "main": [
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              }
            ]
          ]
        },
        "Send Follow-up Email1": {
          "main": [
            [
              {
                "node": "Create Calendar Placeholder",
                "type": "main",
                "index": 0
              }
            ]
          ]
        },
        "Create Calendar Placeholder": {
          "main": [
            [
              {
                "node": "Wait 24 hr 1",
                "type": "main",
                "index": 0
              }
            ]
          ]
        }
      }
    },
    "lastUpdatedBy": 1,
    "workflowInfo": {
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      "nodeTypes": {
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        },
        "n8n-nodes-base.set": {
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        },
        "n8n-nodes-base.wait": {
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        },
        "n8n-nodes-base.gmail": {
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        },
        "n8n-nodes-base.stickyNote": {
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        },
        "n8n-nodes-base.googleSheets": {
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        },
        "n8n-nodes-base.googleCalendar": {
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        },
        "n8n-nodes-base.scheduleTrigger": {
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        }
      }
    },
    "status": "published",
    "user": {
      "name": "Rahul Joshi",
      "username": "rahul08",
      "bio": "Rahul Joshi is a seasoned technology leader specializing in the n8n automation tool and AI-driven workflow automation. With deep expertise in building open-source workflow automation and self-hosted automation platforms, he helps organizations eliminate manual processes through intelligent n8n ai agent automation solutions.\n\n",
      "verified": true,
      "links": [
        "https://www.linkedin.com/in/callrahul/"
      ],
      "avatar": "https://gravatar.com/avatar/b6cf57822463143589b36ada06fbf6cb1509223a740fae3160b28f1ce41ccc12?r=pg&d=retro&size=200"
    },
    "nodes": [
      {
        "id": 18,
        "icon": "file:googleSheets.svg",
        "name": "n8n-nodes-base.googleSheets",
        "codex": {
          "data": {
            "alias": [
              "CSV",
              "Sheet",
              "Spreadsheet",
              "GS"
            ],
            "resources": {
              "generic": [
                {
                  "url": "https://n8n.io/blog/love-at-first-sight-ricardos-n8n-journey/",
                  "icon": "❤️",
                  "label": "Love at first sight: Ricardo’s n8n journey"
                },
                {
                  "url": "https://n8n.io/blog/why-business-process-automation-with-n8n-can-change-your-daily-life/",
                  "icon": "🧬",
                  "label": "Why business process automation with n8n can change your daily life"
                },
                {
                  "url": "https://n8n.io/blog/automatically-adding-expense-receipts-to-google-sheets-with-telegram-mindee-twilio-and-n8n/",
                  "icon": "🧾",
                  "label": "Automatically Adding Expense Receipts to Google Sheets with Telegram, Mindee, Twilio, and n8n"
                },
                {
                  "url": "https://n8n.io/blog/supercharging-your-conference-registration-process-with-n8n/",
                  "icon": "🎫",
                  "label": "Supercharging your conference registration process with n8n"
                },
                {
                  "url": "https://n8n.io/blog/creating-triggers-for-n8n-workflows-using-polling/",
                  "icon": "⏲",
                  "label": "Creating triggers for n8n workflows using polling"
                },
                {
                  "url": "https://n8n.io/blog/no-code-ecommerce-workflow-automations/",
                  "icon": "store",
                  "label": "6 e-commerce workflows to power up your Shopify s"
                },
                {
                  "url": "https://n8n.io/blog/migrating-community-metrics-to-orbit-using-n8n/",
                  "icon": "📈",
                  "label": "Migrating Community Metrics to Orbit using n8n"
                },
                {
                  "url": "https://n8n.io/blog/automate-google-apps-for-productivity/",
                  "icon": "💡",
                  "label": "15 Google apps you can combine and automate to increase productivity"
                },
                {
                  "url": "https://n8n.io/blog/your-business-doesnt-need-you-to-operate/",
                  "icon": " 🖥️",
                  "label": "Hey founders! Your business doesn't need you to operate"
                },
                {
                  "url": "https://n8n.io/blog/how-honest-burgers-use-automation-to-save-100k-per-year/",
                  "icon": "🍔",
                  "label": "How Honest Burgers Use Automation to Save $100k per year"
                },
                {
                  "url": "https://n8n.io/blog/how-a-digital-strategist-uses-n8n-for-online-marketing/",
                  "icon": "💻",
                  "label": "How a digital strategist uses n8n for online marketing"
                },
                {
                  "url": "https://n8n.io/blog/why-this-product-manager-loves-workflow-automation-with-n8n/",
                  "icon": "🧠",
                  "label": "Why this Product Manager loves workflow automation with n8n"
                },
                {
                  "url": "https://n8n.io/blog/sending-automated-congratulations-with-google-sheets-twilio-and-n8n/",
                  "icon": "🙌",
                  "label": "Sending Automated Congratulations with Google Sheets, Twilio, and n8n "
                },
                {
                  "url": "https://n8n.io/blog/how-a-membership-development-manager-automates-his-work-and-investments/",
                  "icon": "📈",
                  "label": "How a Membership Development Manager automates his work and investments"
                },
                {
                  "url": "https://n8n.io/blog/aws-workflow-automation/",
                  "label": "7 no-code workflow automations for Amazon Web Services"
                }
              ],
              "primaryDocumentation": [
                {
                  "url": "https://docs.n8n.io/integrations/builtin/app-nodes/n8n-nodes-base.googlesheets/"
                }
              ],
              "credentialDocumentation": [
                {
                  "url": "https://docs.n8n.io/integrations/builtin/credentials/google/oauth-single-service/"
                }
              ]
            },
            "categories": [
              "Data & Storage",
              "Productivity"
            ],
            "nodeVersion": "1.0",
            "codexVersion": "1.0"
          }
        },
        "group": "[\"input\",\"output\"]",
        "defaults": {
          "name": "Google Sheets"
        },
        "iconData": {
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        },
        "displayName": "Google Sheets",
        "typeVersion": 5,
        "nodeCategories": [
          {
            "id": 3,
            "name": "Data & Storage"
          },
          {
            "id": 4,
            "name": "Productivity"
          }
        ]
      },
      {
        "id": 20,
        "icon": "fa:map-signs",
        "name": "n8n-nodes-base.if",
        "codex": {
          "data": {
            "alias": [
              "Router",
              "Filter",
              "Condition",
              "Logic",
              "Boolean",
              "Branch"
            ],
            "details": "The IF node can be used to implement binary conditional logic in your workflow. You can set up one-to-many conditions to evaluate each item of data being inputted into the node. That data will either evaluate to TRUE or FALSE and route out of the node accordingly.\n\nThis node has multiple types of conditions: Bool, String, Number, and Date & Time.",
            "resources": {
              "generic": [
                {
                  "url": "https://n8n.io/blog/learn-to-automate-your-factorys-incident-reporting-a-step-by-step-guide/",
                  "icon": "🏭",
                  "label": "Learn to Automate Your Factory's Incident Reporting: A Step by Step Guide"
                },
                {
                  "url": "https://n8n.io/blog/2021-the-year-to-automate-the-new-you-with-n8n/",
                  "icon": "☀️",
                  "label": "2021: The Year to Automate the New You with n8n"
                },
                {
                  "url": "https://n8n.io/blog/why-business-process-automation-with-n8n-can-change-your-daily-life/",
                  "icon": "🧬",
                  "label": "Why business process automation with n8n can change your daily life"
                },
                {
                  "url": "https://n8n.io/blog/create-a-toxic-language-detector-for-telegram/",
                  "icon": "🤬",
                  "label": "Create a toxic language detector for Telegram in 4 step"
                },
                {
                  "url": "https://n8n.io/blog/no-code-ecommerce-workflow-automations/",
                  "icon": "store",
                  "label": "6 e-commerce workflows to power up your Shopify s"
                },
                {
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        "nodeCategories": [
          {
            "id": 9,
            "name": "Core Nodes"
          }
        ]
      },
      {
        "id": 565,
        "icon": "fa:sticky-note",
        "name": "n8n-nodes-base.stickyNote",
        "codex": {
          "data": {
            "alias": [
              "Comments",
              "Notes",
              "Sticky"
            ],
            "categories": [
              "Core Nodes"
            ],
            "nodeVersion": "1.0",
            "codexVersion": "1.0",
            "subcategories": {
              "Core Nodes": [
                "Helpers"
              ]
            }
          }
        },
        "group": "[\"input\"]",
        "defaults": {
          "name": "Sticky Note",
          "color": "#FFD233"
        },
        "iconData": {
          "icon": "sticky-note",
          "type": "icon"
        },
        "displayName": "Sticky Note",
        "typeVersion": 1,
        "nodeCategories": [
          {
            "id": 9,
            "name": "Core Nodes"
          }
        ]
      },
      {
        "id": 839,
        "icon": "fa:clock",
        "name": "n8n-nodes-base.scheduleTrigger",
        "codex": {
          "data": {
            "alias": [
              "Time",
              "Scheduler",
              "Polling",
              "Cron",
              "Interval"
            ],
            "resources": {
              "generic": [],
              "primaryDocumentation": [
                {
                  "url": "https://docs.n8n.io/integrations/builtin/core-nodes/n8n-nodes-base.scheduletrigger/"
                }
              ]
            },
            "categories": [
              "Core Nodes"
            ],
            "nodeVersion": "1.0",
            "codexVersion": "1.0"
          }
        },
        "group": "[\"trigger\",\"schedule\"]",
        "defaults": {
          "name": "Schedule Trigger",
          "color": "#31C49F"
        },
        "iconData": {
          "icon": "clock",
          "type": "icon"
        },
        "displayName": "Schedule Trigger",
        "typeVersion": 1,
        "nodeCategories": [
          {
            "id": 9,
            "name": "Core Nodes"
          }
        ]
      }
    ],
    "categories": [
      {
        "id": 38,
        "name": "Lead Nurturing"
      }
    ],
    "image": []
  }
}