{ "workflow": { "id": 8108, "name": "Quick HubSpot contact lookup in Slack for sales & support teams", "views": 81, "recentViews": 0, "totalViews": 81, "createdAt": "2025-09-01T06:09:48.099Z", "description": "## How it works\nThis workflow starts when a user triggers a custom slash command in Slack. The workflow checks if a valid message (email address or HubSpot contact ID) was provided. Based on the input, it searches HubSpot for the contact either by email or by ID. Once the contact is found, the workflow formats the details into a clean, Slack-friendly message card and posts it back into the Slack channel.\n\n## Step-by-step\n\n**Start with Slack Slash Command**\n- The workflow is triggered whenever someone uses a custom slash command in Slack.\n\n- It checks if the user actually entered something (email or ID). If nothing is entered, the workflow stops with an error.\n\n**Parse Search Input**\n- The workflow cleans up the user’s input and determines whether it’s an email address or a HubSpot contact ID.\n\n- This ensures the correct HubSpot search method is used.\n\n**Search in HubSpot**\n\n- If the input is an email → the workflow searches HubSpot by email.\n\n- If the input is an ID → the workflow retrieves the contact directly using the HubSpot contact ID.\n\n**Format Contact Info**\n- The retrieved HubSpot contact details (name, email, phone, company, deal stage, etc.) are formatted into a Slack-friendly message card.\n\n**Send Contact Info to Slack**\n- Finally, the formatted contact information is posted back into the Slack channel, making it instantly visible to the user and team.\n\n## Why use this?\n\n- Quickly look up HubSpot contacts directly from Slack without switching tools.\n\n- Works with both email addresses and HubSpot IDs.\n\n- Provides a clean, structured contact card in Slack with key details.\n\n- Saves time for sales and support teams by keeping workflows inside Slack.\n\n- Runs automatically once set up — no extra clicks or manual searches.", "workflow": { "id": "PLACEHOLDER_WORKFLOW_ID", "meta": { "instanceId": "PLACEHOLDER_INSTANCE_ID", "templateCredsSetupCompleted": true }, "name": "20 - HubSpot to Slack Contact Card", "tags": [], "nodes": [ { "id": "00cc9790-780b-45e8-bb85-1613ef34cd05", "name": "🌐 Incoming Slash Command", "type": "n8n-nodes-base.webhook", "position": [ -900, 200 ], "webhookId": "hubspot-contact-webhook", "parameters": { "path": "hubspot-contact-lookup", "options": {}, "httpMethod": "POST" }, "typeVersion": 2 }, { "id": "06f703df-a621-4c3b-a860-83859f8db226", "name": "🔍 Check if Message Exists", "type": "n8n-nodes-base.if", "position": [ -680, 200 ], "parameters": { "options": {}, "conditions": { "options": { "version": 2, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "ec3773aa-e58f-4743-b2f1-ac508daf3c87", "operator": { "type": "string", "operation": "notEmpty", "singleValue": true }, "leftValue": "={{ $json.body.text }}", "rightValue": "" } ] } }, "typeVersion": 2.2 }, { "id": "2898d6d5-8cd5-4e71-bf09-bc3303dea75b", "name": "🛑 Stop – Missing Message", "type": "n8n-nodes-base.stopAndError", "position": [ -460, 300 ], "parameters": { "errorMessage": "No message found" }, "typeVersion": 1 }, { "id": "b1bbfab9-57d8-4d26-9ab7-95e66dffa40d", "name": "✂️ Parse Search Input", "type": "n8n-nodes-base.code", "position": [ -460, 100 ], "parameters": { "jsCode": "const input = $input.first().json.body.text || '';\nconst trimmedInput = input.trim();\n\nif (!trimmedInput) {\n throw new Error('Please provide an email address or HubSpot contact ID');\n}\n\nconst emailRegex = /^[^\\s@]+@[^\\s@]+\\.[^\\s@]+$/;\nconst isEmail = emailRegex.test(trimmedInput);\n\nreturn {\n searchValue: trimmedInput,\n searchType: isEmail ? 'email' : 'id',\n channelId: $json.channel_id,\n userId: $json.user_id,\n responseUrl: $json.response_url\n};" }, "typeVersion": 2 }, { "id": "e05b7063-1779-427d-b23f-b0fc9f6a20ad", "name": "🔀 Determine Search Type", "type": "n8n-nodes-base.if", "position": [ -240, 100 ], "parameters": { "options": {}, "conditions": { "options": { "version": 1, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "condition1", "operator": { "type": "string", "operation": "equals" }, "leftValue": "={{ $json.searchType }}", "rightValue": "email" } ] } }, "typeVersion": 2 }, { "id": "e19a4c16-c33e-4bb5-8060-12e52e356d71", "name": "📧 Search Contact by Email", "type": "n8n-nodes-base.hubspot", "position": [ -20, 0 ], "parameters": { "operation": "search", "authentication": "appToken", "filterGroupsUi": { "filterGroupsValues": [ { "filtersUi": { "filterValues": [ { "value": "={{ $json.searchValue }}", "propertyName": "email|string" } ] } } ] }, "additionalFields": { "properties": [ "firstname", "lastname", "email", "phone" ] } }, "credentials": { "hubspotAppToken": { "id": "credential-id", "name": "hubspotAppToken Credential" } }, "typeVersion": 2.1 }, { "id": "47964017-2ed4-4f4a-a180-8f89759a54d0", "name": "🆔 Get Contact by ID", "type": "n8n-nodes-base.hubspot", "position": [ -20, 200 ], "parameters": { "contactId": { "__rl": true, "mode": "id", "value": "={{ $json.searchValue }}" }, "operation": "get", "authentication": "appToken", "additionalFields": {} }, "credentials": { "hubspotAppToken": { "id": "credential-id", "name": "hubspotAppToken Credential" } }, "typeVersion": 2 }, { "id": "f6fc8617-197a-42da-9d5b-4d42d428b40d", "name": "📝 Format Contact Info (ID Search)", "type": "n8n-nodes-base.code", "position": [ 200, 200 ], "parameters": { "jsCode": "const items = $input.all();\nlet contact = null;\n\nif (items.length === 0) {\n return {\n success: false,\n message: 'Contact not found',\n channelId: $('✂️ Parse Search Input').item.json.channelId,\n responseUrl: $('✂️ Parse Search Input').item.json.responseUrl\n };\n}\n\nif (items[0].json.results && items[0].json.results.length > 0) {\n contact = items[0].json.results[0].properties;\n} else if (items[0].json.properties) {\n contact = items[0].json.properties;\n} else {\n return {\n success: false,\n message: 'Contact not found',\n channelId: $('✂️ Parse Search Input').item.json.channelId,\n responseUrl: $('✂️ Parse Search Input').item.json.responseUrl\n };\n}\n\nconst firstName = $input.first().json.properties.firstname.value || '';\nconst lastName = $input.first().json.properties.lastname.value || '';\nconst fullName = $input.first().json.properties.hs_full_name_or_email.value || 'N/A';\nconst email = $input.first().json.properties.email.value || 'N/A';\nconst phone = $input.first().json.properties.phone.value || 'N/A';\n\nconst message = `📋 *Contact Information*\\n\\n` +\n `👤 *Name:* ${fullName}\\n` +\n `📧 *Email:* ${email}\\n` +\n `📞 *Phone:* ${phone}`;\n\nreturn {\n success: true,\n message: message,\n channelId: $('✂️ Parse Search Input').item.json.channelId,\n responseUrl: $('✂️ Parse Search Input').item.json.responseUrl\n};" }, "typeVersion": 2 }, { "id": "5cb1767c-6d3d-4f08-b486-2cc1a59d2bd2", "name": "📝 Format Contact Info (Email Search)", "type": "n8n-nodes-base.code", "position": [ 200, 0 ], "parameters": { "jsCode": "const items = $input.all();\nlet contact = null;\n\nif (items.length === 0) {\n return {\n success: false,\n message: 'Contact not found'\n };\n}\n\n// Your input has `properties` directly inside the first item\nif (items[0].json.properties) {\n contact = items[0].json.properties;\n} else {\n return {\n success: false,\n message: 'Contact not found'\n };\n}\n\nconst firstName = contact.firstname || '';\nconst lastName = contact.lastname || '';\nconst fullName = [firstName, lastName].filter(Boolean).join(' ') || 'N/A';\nconst email = contact.email || 'N/A';\nconst phone = contact.phone || 'N/A';\nconst company = contact.company || 'N/A';\nconst dealStage = contact.dealstage || 'N/A';\n\n\nconst message = `📋 *Contact Information*\\n\\n` +\n `👤 *Name:* ${fullName}\\n` +\n `📧 *Email:* ${email}\\n` +\n `📞 *Phone:* ${phone}\\n` +\n `🏢 *Company:* ${company}\\n` +\n `💼 *Deal Stage:* ${dealStage}`;\n\nreturn {\n success: true,\n message\n};" }, "typeVersion": 2 }, { "id": "2df1ebf2-bda8-4112-994d-352a587ba91d", "name": "💬 Send Contact Info to Slack", "type": "n8n-nodes-base.slack", "position": [ 420, 100 ], "webhookId": "slack-send-webhook-placeholder", "parameters": { "text": "={{ $json.message }}", "select": "channel", "channelId": { "__rl": true, "mode": "id", "value": "YOUR_CHANNEL_ID" }, "otherOptions": {} }, "credentials": { "slackApi": { "id": "credential-id", "name": "slackApi Credential" } }, "typeVersion": 2.1 }, { "id": "3fadae4a-a629-4c2a-aa3c-ed5d953ff1a4", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ -940, -60 ], "parameters": { "width": 420, "height": 520, "content": "## Nodes: Incoming Webhook (Webhook) + Check if Message Exists (If)\n\n*This section handles receiving incoming requests (e.g., from Slack) and ensuring they contain a valid message. If the message text is empty, the workflow stops with an error response. This prevents unnecessary API calls when no search term (email or ID) is provided.*" }, "typeVersion": 1 }, { "id": "220b5b75-09af-4315-9844-d0740dc9d1cf", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [ -500, -160 ], "parameters": { "color": 5, "width": 420, "height": 420, "content": "## Nodes: Parse Search Input (Parse Input) + Determine Search Type (Check Search Type)\n\n*Parses the incoming message to extract and clean the search value. Determines if the provided value is a valid email address or a HubSpot contact ID using regex. This decision directs the workflow toward the correct HubSpot search method.*" }, "typeVersion": 1 }, { "id": "0aad2c24-807f-4065-a905-19f0489d8bf3", "name": "Sticky Note2", "type": "n8n-nodes-base.stickyNote", "position": [ -60, -420 ], "parameters": { "color": 4, "width": 190, "height": 780, "content": "## Nodes: Search Contact by Email (HubSpot) + Get Contact by ID (Get by ID)\n\n*If the input is an email → searches HubSpot using the email filter.\n\nIf the input is an ID → retrieves the contact record directly by ID*" }, "typeVersion": 1 }, { "id": "9a3e57b1-fc33-411c-8237-5285158a06ad", "name": "Sticky Note3", "type": "n8n-nodes-base.stickyNote", "position": [ 160, -420 ], "parameters": { "color": 6, "width": 190, "height": 780, "content": "## Nodes: Format Contact Info\n\n*Formats the retrieved HubSpot contact properties into a Slack-friendly message. Includes name, email, phone number, and other key details like company and deal stage where available. Ensures consistent presentation regardless of the search method used.*" }, "typeVersion": 1 }, { "id": "2d27ce7f-2d1f-4dbb-8116-225661aa9be4", "name": "Sticky Note4", "type": "n8n-nodes-base.stickyNote", "position": [ 380, -240 ], "parameters": { "color": 3, "width": 190, "height": 600, "content": "## Node: Send Contact Info to Slack (Send to Slack)\n\n*Sends the formatted contact information to the designated Slack channel, making it immediately accessible to the requesting user or team.*" }, "typeVersion": 1 } ], "active": false, "pinData": {}, "settings": { "executionOrder": "v1" }, "versionId": "PLACEHOLDER_VERSION_ID", "connections": { "🆔 Get Contact by ID": { "main": [ [ { "node": "📝 Format Contact Info (ID Search)", "type": "main", "index": 0 } ] ] }, "✂️ Parse Search Input": { "main": [ [ { "node": "🔀 Determine Search Type", "type": "main", "index": 0 } ] ] }, "🔀 Determine Search Type": { "main": [ [ { "node": "📧 Search Contact by Email", "type": "main", "index": 0 } ], [ { "node": "🆔 Get Contact by ID", "type": "main", "index": 0 } ] ] }, "🌐 Incoming Slash Command": { "main": [ [ { "node": "🔍 Check if Message Exists", "type": "main", "index": 0 } ] ] }, "📧 Search Contact by Email": { "main": [ [ { "node": "📝 Format Contact Info (Email Search)", "type": "main", "index": 0 } ] ] }, "🔍 Check if Message Exists": { "main": [ [ { "node": "✂️ Parse Search Input", "type": "main", "index": 0 } ], [ { "node": "🛑 Stop – Missing Message", "type": "main", "index": 0 } ] ] }, "📝 Format Contact Info (ID Search)": { "main": [ [ { "node": "💬 Send Contact Info to Slack", "type": "main", "index": 0 } ] ] }, "📝 Format Contact Info (Email Search)": { "main": [ [ { "node": "💬 Send Contact Info to Slack", "type": "main", "index": 0 } ] ] } } }, "lastUpdatedBy": 29, "workflowInfo": { "nodeCount": 15, "nodeTypes": { "n8n-nodes-base.if": { "count": 2 }, "n8n-nodes-base.code": { "count": 3 }, "n8n-nodes-base.slack": { "count": 1 }, "n8n-nodes-base.hubspot": { "count": 2 }, "n8n-nodes-base.webhook": { "count": 1 }, "n8n-nodes-base.stickyNote": { "count": 5 }, "n8n-nodes-base.stopAndError": { "count": 1 } } }, "status": "published", "user": { "name": "Avkash Kakdiya", "username": "itechnotion", "bio": "🚀 Founder of iTechNotion — we build custom AI-powered automation workflows for startups, agencies, and founders.\n💡 Specializing in agentic AI systems, content automation, sales funnels, and digital workers.\n🔧 14+ years in tech | Building scalable no-code/low-code solutions using n8n, OpenAI, and other API-first tools.\n📬 Let’s automate what slows you down.", "verified": true, "links": [ "https://calendly.com/itechnotion_sales/schedule-your-expert-consultation-for-automation" ], "avatar": "https://gravatar.com/avatar/cd18cea4647ff1df4cb154c7d172ca67dcf656f09a3f1ffece5646296d1822d5?r=pg&d=retro&size=200" }, "nodes": [ { "id": 20, "icon": "fa:map-signs", "name": "n8n-nodes-base.if", "codex": { "data": { "alias": [ "Router", "Filter", "Condition", "Logic", "Boolean", "Branch" ], "details": "The IF node can be used to implement binary conditional logic in your workflow. You can set up one-to-many conditions to evaluate each item of data being inputted into the node. That data will either evaluate to TRUE or FALSE and route out of the node accordingly.\n\nThis node has multiple types of conditions: Bool, String, Number, and Date & Time.", "resources": { "generic": [ { "url": "https://n8n.io/blog/learn-to-automate-your-factorys-incident-reporting-a-step-by-step-guide/", "icon": "🏭", "label": "Learn to Automate Your Factory's Incident Reporting: A Step by Step Guide" }, { "url": "https://n8n.io/blog/2021-the-year-to-automate-the-new-you-with-n8n/", "icon": "☀️", "label": "2021: The Year to Automate the New You with n8n" }, { "url": "https://n8n.io/blog/why-business-process-automation-with-n8n-can-change-your-daily-life/", "icon": "🧬", "label": "Why business process automation with n8n can change your daily life" }, { "url": "https://n8n.io/blog/create-a-toxic-language-detector-for-telegram/", "icon": "🤬", "label": "Create a toxic language detector for Telegram in 4 step" }, { "url": "https://n8n.io/blog/no-code-ecommerce-workflow-automations/", "icon": "store", "label": "6 e-commerce workflows to power up your Shopify s" }, { "url": "https://n8n.io/blog/how-to-build-a-low-code-self-hosted-url-shortener/", "icon": "🔗", "label": "How to build a low-code, self-hosted URL shortener in 3 steps" }, { "url": "https://n8n.io/blog/automate-your-data-processing-pipeline-in-9-steps-with-n8n/", "icon": "⚙️", "label": "Automate your data processing pipeline in 9 steps" }, { "url": "https://n8n.io/blog/how-to-get-started-with-crm-automation-and-no-code-workflow-ideas/", "icon": "👥", "label": "How to get started with CRM automation (with 3 no-code workflow ideas" }, { "url": "https://n8n.io/blog/5-tasks-you-can-automate-with-notion-api/", "icon": "⚡️", "label": "5 tasks you can automate with the new Notion API " }, { "url": "https://n8n.io/blog/automate-google-apps-for-productivity/", "icon": "💡", "label": "15 Google apps you can combine and automate to increase productivity" }, { "url": "https://n8n.io/blog/automation-for-maintainers-of-open-source-projects/", "icon": "🏷️", "label": "How to automatically manage contributions to open-source projects" }, { "url": "https://n8n.io/blog/how-uproc-scraped-a-multi-page-website-with-a-low-code-workflow/", "icon": " 🕸️", "label": "How uProc scraped a multi-page website with a low-code workflow" }, { "url": "https://n8n.io/blog/5-workflow-automations-for-mattermost-that-we-love-at-n8n/", "icon": "🤖", "label": "5 workflow automations for Mattermost that we love at n8n" }, { "url": "https://n8n.io/blog/why-this-product-manager-loves-workflow-automation-with-n8n/", "icon": "🧠", "label": "Why this Product Manager loves workflow automation with n8n" }, { "url": "https://n8n.io/blog/sending-automated-congratulations-with-google-sheets-twilio-and-n8n/", "icon": "🙌", "label": "Sending Automated Congratulations with Google Sheets, Twilio, and n8n " }, { "url": "https://n8n.io/blog/how-to-set-up-a-ci-cd-pipeline-with-no-code/", "icon": "🎡", "label": "How to set up a no-code CI/CD pipeline with GitHub and TravisCI" }, { "url": "https://n8n.io/blog/benefits-of-automation-and-n8n-an-interview-with-hubspots-hugh-durkin/", "icon": "🎖", "label": "Benefits of automation and n8n: An interview with HubSpot's Hugh Durkin" }, { "url": "https://n8n.io/blog/aws-workflow-automation/", "label": "7 no-code workflow automations for Amazon Web Services" } ], "primaryDocumentation": [ { "url": "https://docs.n8n.io/integrations/builtin/core-nodes/n8n-nodes-base.if/" } ] }, "categories": [ "Core Nodes" ], "nodeVersion": "1.0", "codexVersion": "1.0", "subcategories": { "Core Nodes": [ "Flow" ] } } }, "group": "[\"transform\"]", "defaults": { "name": "If", "color": "#408000" }, "iconData": { "icon": "map-signs", "type": "icon" }, "displayName": "If", "typeVersion": 2, "nodeCategories": [ { "id": 9, "name": "Core Nodes" } ] }, { "id": 40, "icon": "file:slack.svg", "name": "n8n-nodes-base.slack", "codex": { "data": { "alias": [ "human", 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