{ "workflow": { "id": 7175, "name": "Automated email blast with follow-ups & response tracking", "views": 1509, "recentViews": 1, "totalViews": 1509, "createdAt": "2025-08-08T13:30:37.734Z", "description": "This n8n workflow automates email blasts with follow-ups and response tracking by reading contact data from a Google Sheet daily, looping through contacts to send personalized emails based on follow-up stages via Gmail, updating the sheet with status changes, and monitoring replies for logging.\n\n## Why Use It\n\nThis workflow streamlines email marketing campaigns by automating personalized email distribution, managing follow-up sequences, and tracking responses without manual intervention, saving time, improving engagement, and providing actionable insights into contact interactions.\n\n## How to Import It\n\n1. **Download the Workflow JSON**: Obtain the workflow file from the n8n template or create it based on this document.\n2. **Import into n8n**: In your n8n instance, go to \"Workflows,\" click the three dots, select \"Import from File,\" and upload the JSON.\n3. **Configure Credentials**: Set up Gmail and Google Sheets credentials in n8n.\n4. **Run the Workflow**: Activate the scheduled trigger and test with a sample Google Sheet.\n\n## System Architecture\n\n- **Email Blast Pipeline**:\n - **Daily Trigger - 9 AM**: Initiates the workflow daily at 9 AM via Cron.\n - **Read Contact Data from Google Sheet**: Fetches contact details from the sheet.\n - **Loop Through Contacts**: Processes each contact individually.\n - **Determine Follow-Up Stage**: Identifies the current stage for each contact.\n - **Send Main/Follow-Up Email**: Delivers the appropriate email via Gmail.\n - **Update Sheet Status**: Updates the Google Sheet with the latest status.\n- **Response Tracking Flow**:\n - **Check Gmail for Replies**: Monitors Gmail for email responses.\n - **Log Responses**: Records responses in the Google Sheet.\n\n\n## Google Sheet File Structure\n\n- **Sheet Name**: `EmailCampaign` \n- **Range**: `A1:F10` (or adjust based on needs)\n\n| A | B | C | D | E | F |\n|------------|------------|---------------|---------------|---------------|---------------|\n| **name** | **email** | **stage** | **last_email_date** | **status** | **response** |\n| John Doe | john@example.com | Initial | 2025-08-07 | Pending | |\n| Jane Smith | jane@example.com | Follow-Up 1 | 2025-08-06 | Sent | \"Interested\" |\n| Bob Jones | bob@example.com | Follow-Up 2 | 2025-08-05 | Replied | \"Follow up later\" |\n\n- **Columns**:\n - `name`: Contactโ€™s full name.\n - `email`: Contactโ€™s email address for sending emails.\n - `stage`: Current follow-up stage (e.g., Initial, Follow-Up 1, Follow-Up 2).\n - `last_email_date`: Date of the last email sent.\n - `status`: Current status (e.g., Pending, Sent, Replied).\n - `response`: Logged response from the contact (updated after reply detection).\n\n## Customization Ideas\n- **Adjust Schedule**: Change the Cron trigger to hourly or weekly based on campaign needs.\n- **Add Email Templates**: Customize email content for different stages or audiences.\n- **Incorporate SMS**: Add WhatsApp or SMS follow-ups using additional nodes.\n- **Enhance Tracking**: Integrate a dashboard (e.g., Google Data Studio) for real-time campaign analytics.\n- **Automate Segmentation**: Add logic to segment contacts by industry or interest for targeted emails.\n\n## Requirements to Run This Workflow\n- **Google Sheets Account**: For storing and managing contact data and responses.\n- **Gmail Account**: For sending emails and checking replies (requires IMAP enabled).\n- **n8n Instance**: With Google Sheets and Gmail connectors configured.\n- **Cron Service**: For scheduling the daily trigger.\n- **Internet Connection**: To access Google Sheets and Gmail APIs.\n- **API Credentials**: Gmail OAuth2 and Google Sheets API credentials set up in n8n.\n\n---\n\n### Notes\n- Ensure the Google Sheet is shared with the n8n service account or has appropriate permissions.\n- Test the workflow with a small contact list to verify email delivery and response logging.\n- Adjust the `stage` logic in the \"Determine Follow-Up Stage\" node to match your campaign structure.", "workflow": { "id": "8urb5ud9FW5of1Ct", "meta": { "instanceId": "dd69efaf8212c74ad206700d104739d3329588a6f3f8381a46a481f34c9cc281", "templateCredsSetupCompleted": true }, "name": "Automated Email Blast with Follow-Ups & Response Tracking", "tags": [], "nodes": [ { "id": "263d7a2a-0185-47b5-a58b-c00a0f756dcc", "name": "Daily Trigger", "type": "n8n-nodes-base.scheduleTrigger", "position": [ -80, -485 ], "parameters": { "rule": { "interval": [ { "field": "cronExpression" } ] } }, "typeVersion": 1.2 }, { "id": "d5b54189-9981-4b23-afa1-d8c2007ce94d", "name": "Fetch Contact Data ", "type": "n8n-nodes-base.googleSheets", "position": [ 140, -485 ], "parameters": { "options": {}, "sheetName": { "__rl": true, "mode": "list", "value": 686562196, "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1eO0pcfO3SFEofhUXjRy8Ps_XqfNpVnu5W8fwVSAy4Ds/edit#gid=686562196", "cachedResultName": "Sheet3" }, "documentId": { "__rl": true, "mode": "list", "value": "1eO0pcfO3SFEofhUXjRy8Ps_XqfNpVnu5W8fwVSAy4Ds", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1eO0pcfO3SFEofhUXjRy8Ps_XqfNpVnu5W8fwVSAy4Ds/edit?usp=drivesdk", "cachedResultName": "PageRankChecker" }, "authentication": "serviceAccount" }, "credentials": { "googleApi": { "id": "credential-id", "name": "googleApi Credential" } }, "typeVersion": 4.6 }, { "id": "f2525c0e-4f9b-4430-a4f1-d21c18977095", "name": "Iterate Contacts", "type": "n8n-nodes-base.splitInBatches", "position": [ 360, -485 ], "parameters": { "options": {} }, "typeVersion": 3 }, { "id": "55ff15d6-15ed-4197-b2b4-98df8695f98c", "name": "Determine Follow-Up Stage", "type": "n8n-nodes-base.if", "onError": "continueErrorOutput", "position": [ 580, -560 ], "parameters": { "options": {}, "conditions": { "options": { "version": 2, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "8533f0cb-5664-4ba3-ac35-46587194560d", "operator": { "name": "filter.operator.equals", "type": "string", "operation": "equals" }, "leftValue": "={{ $json.Reply }}", "rightValue": "no" } ] } }, "typeVersion": 2.2, "alwaysOutputData": true }, { "id": "11f2e1b6-0f21-4d5b-aced-a4c45e29f970", "name": "Route by Follow-Up Stage", "type": "n8n-nodes-base.switch", "position": [ 800, -560 ], "parameters": { "rules": { "values": [ { "conditions": { "options": { "version": 2, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "bde52b5f-b028-4849-acd0-fd976bbae44d", "operator": { "type": "number", "operation": "equals" }, "leftValue": "={{ $json['Follow-up'] }}", "rightValue": 6 } ] } }, { "conditions": { "options": { "version": 2, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "1a69881c-21ce-4cb7-9c17-f5ed0e5dd6ac", "operator": { "type": "number", "operation": "equals" }, "leftValue": "={{ $json['Follow-up'] }}", "rightValue": 7 } ] } } ] }, "options": {} }, "typeVersion": 3.2 }, { "id": "2dbd64d3-ec48-4992-a25e-f665d4f04001", "name": "Send Follow-Up Email 1 ", "type": "n8n-nodes-base.gmail", "position": [ 1020, -660 ], "webhookId": "3844e21b-95b7-4e7c-81ef-5e49a9e8a6f1", "parameters": { "sendTo": "={{ $json['User Email'] }}", "message": "Testing-6", "options": { "appendAttribution": false }, "subject": "Testing-6", "emailType": "text", "authentication": "serviceAccount" }, "credentials": { "googleApi": { "id": "credential-id", "name": "googleApi Credential" } }, "typeVersion": 2.1 }, { "id": "c2ed8d92-11c0-49df-87c2-191917a18a9b", "name": "Send Follow-Up Email 2", "type": "n8n-nodes-base.gmail", "position": [ 1020, -460 ], "webhookId": "0e770d89-aadf-4a63-a769-f142de4da2e2", "parameters": { "sendTo": "={{ $json['User Email'] }}", "message": "Testing-7", "options": { "appendAttribution": false }, "subject": "Testing-7", "emailType": "text", "authentication": "serviceAccount" }, "credentials": { "googleApi": { "id": "credential-id", "name": "googleApi Credential" } }, "typeVersion": 2.1 }, { "id": "715c5558-6bdb-4b8b-afc1-ae62bbf175f0", "name": "Update Sheet with Follow-Up Status", "type": "n8n-nodes-base.googleSheets", "position": [ 1240, -460 ], "parameters": { "columns": { "value": { "Reply": "={{ $('Route by Follow-Up Stage').item.json.Reply }}", "Follow-up": "={{ $('Route by Follow-Up Stage').item.json['Follow-up'] + 1}}", "Send Mail": "=yes (Follow-up = {{ $('Route by Follow-Up Stage').item.json['Follow-up'] }}) ", "User Name": "={{ $('Route by Follow-Up Stage').item.json['User Name'] }}", "Inquiry ID": "={{ $('Route by Follow-Up Stage').item.json['Inquiry ID'] }}", "User Email": "={{ $('Route by Follow-Up Stage').item.json['User Email'] }}", "Follow-up Type": "Email", "Submission Date": "={{ new Date($now).toISOString().split('T')[0] }}", "Next Follow-up Date": "={{ new Date(Date.now() + 3 * 24 * 60 * 60 * 1000).toISOString().split('T')[0] }}" }, "schema": [ { "id": "User Name", "type": "string", "display": true, "removed": false, "required": false, "displayName": "User Name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "User Email", "type": "string", "display": true, "removed": false, "required": false, "displayName": "User Email", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Inquiry ID", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Inquiry ID", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Reply", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Reply", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Follow-up", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Follow-up", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Send Mail", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Send Mail", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Follow-up Type", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Follow-up Type", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Communication Mode", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Communication Mode", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Status", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Status", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Comment", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Comment", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Requirement Doc", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Requirement Doc", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Workflow Diagram", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Workflow Diagram", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Test Cases", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Test Cases", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Call Schedule", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Call Schedule", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Submission Date", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Submission Date", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Next Follow-up Date", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Next Follow-up Date", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "row_number", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "row_number", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "autoMapInputData", "matchingColumns": [ "User Name" ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {}, "operation": "update", "sheetName": { "__rl": true, "mode": "list", "value": 686562196, "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1eO0pcfO3SFEofhUXjRy8Ps_XqfNpVnu5W8fwVSAy4Ds/edit#gid=686562196", "cachedResultName": "Sheet3" }, "documentId": { "__rl": true, "mode": "list", "value": "1eO0pcfO3SFEofhUXjRy8Ps_XqfNpVnu5W8fwVSAy4Ds", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1eO0pcfO3SFEofhUXjRy8Ps_XqfNpVnu5W8fwVSAy4Ds/edit?usp=drivesdk", "cachedResultName": "PageRankChecker" }, "authentication": "serviceAccount" }, "credentials": { "googleApi": { "id": "credential-id", "name": "googleApi Credential" } }, "typeVersion": 4.6 }, { "id": "009b187a-a8b6-4748-bc9a-2e7dcd69f233", "name": "Check Email Responses", "type": "n8n-nodes-base.emailReadImap", "position": [ -80, -200 ], "parameters": { "options": { "customEmailConfig": "[\"UNSEEN\", [\"SUBJECT\", \"Testing\"]]" } }, "credentials": { "imap": { "id": "credential-id", "name": "imap Credential" } }, "typeVersion": 2 }, { "id": "91e87156-bd84-4df5-ad9e-11089af50c02", "name": "Update Sheet with Response ", "type": "n8n-nodes-base.googleSheets", "position": [ 140, -200 ], "parameters": { "columns": { "value": { "reply": "=yes", "user email": "={{ $json.from }}" }, "schema": [ { "id": "user name", "type": "string", "display": true, "removed": true, "required": false, "displayName": "user name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "user email", "type": "string", "display": true, "removed": false, "required": false, "displayName": "user email", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "reply", "type": "string", "display": true, "required": false, "displayName": "reply", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "followup", "type": "string", "display": true, "removed": true, "required": false, "displayName": "followup", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Send mail", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Send mail", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "row_number", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "row_number", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [ "user email" ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {}, "operation": "update", "sheetName": { "__rl": true, "mode": "list", "value": 686562196, "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1eO0pcfO3SFEofhUXjRy8Ps_XqfNpVnu5W8fwVSAy4Ds/edit#gid=686562196", "cachedResultName": "Sheet3" }, "documentId": { "__rl": true, "mode": "list", "value": "1eO0pcfO3SFEofhUXjRy8Ps_XqfNpVnu5W8fwVSAy4Ds", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1eO0pcfO3SFEofhUXjRy8Ps_XqfNpVnu5W8fwVSAy4Ds/edit?usp=drivesdk", "cachedResultName": "PageRankChecker" }, "authentication": "serviceAccount" }, "credentials": { "googleApi": { "id": "credential-id", "name": "googleApi Credential" } }, "typeVersion": 4.6 }, { "id": "a599605e-e3a6-412c-a221-cc73d87d7d74", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ -100, -960 ], "parameters": { "color": 4, "width": 920, "height": 240, "content": "## Node Details\n- **Daily Trigger - 9 AM**: Triggers the workflow daily at 9 AM using a Cron schedule.\n- **Read Contact Data from Google Sheet**: Reads contact data (name, email, stage) from a specified Google Sheet range.\n- **Loop Through Contacts**: Uses SplitInBatches to process each contact individually.\n- **Determine Follow-Up Stage**: Checks the contactโ€™s stage (e.g., Initial, Follow-Up 1) using an If node.\n- **Send Main/Follow-Up Email**: Sends personalized emails via Gmail based on the stage.\n- **Update Sheet Status**: Appends or updates the Google Sheet with the new status (e.g., Sent, Replied).\n- **Check Gmail for Replies**: Periodically checks Gmail for responses using an IMAP node.\n- **Log Responses**: Writes response details (e.g., timestamp, content) to the Google Sheet." }, "typeVersion": 1 } ], "active": false, "pinData": {}, "settings": { "executionOrder": "v1" }, "versionId": "437e7f2a-166b-487d-a269-7fc2dbebb917", "connections": { "Daily Trigger": { "main": [ [ { "node": "Fetch Contact Data ", "type": "main", "index": 0 } ] ] }, "Iterate Contacts": { "main": [ [], [ { "node": "Determine Follow-Up Stage", "type": "main", "index": 0 } ] ] }, "Fetch Contact Data ": { "main": [ [ { "node": "Iterate Contacts", "type": "main", "index": 0 } ] ] }, "Check Email Responses": { "main": [ [ { "node": "Update Sheet with Response ", "type": "main", "index": 0 } ] ] }, "Send Follow-Up Email 2": { "main": [ [ { "node": "Update Sheet with Follow-Up Status", "type": "main", "index": 0 } ] ] }, "Send Follow-Up Email 1 ": { "main": [ [ { "node": "Update Sheet with Follow-Up Status", "type": "main", "index": 0 } ] ] }, "Route by Follow-Up Stage": { "main": [ [ { "node": "Send Follow-Up Email 1 ", "type": "main", "index": 0 } ], [ { "node": "Send Follow-Up Email 2", "type": "main", "index": 0 } ] ] }, "Determine Follow-Up Stage": { "main": [ [ { "node": "Route by Follow-Up Stage", "type": "main", "index": 0 } ] ] }, "Send a message for followup 6": { "main": [ [ { "node": "HRMS api for upadte inqiery data direclty in db", "type": "main", "index": 0 } ] ] }, "Send a message for followup 7": { "main": [ [ { "node": "HRMS api for upadte inqiery data direclty in db", "type": "main", "index": 0 } ] ] }, "Update Sheet with Follow-Up Status": { "main": [ [ { "node": "Iterate Contacts", "type": "main", "index": 0 } ] ] } } }, "lastUpdatedBy": 29, "workflowInfo": { "nodeCount": 11, "nodeTypes": { "n8n-nodes-base.if": { "count": 1 }, "n8n-nodes-base.gmail": { "count": 2 }, "n8n-nodes-base.switch": { "count": 1 }, "n8n-nodes-base.stickyNote": { "count": 1 }, "n8n-nodes-base.googleSheets": { "count": 3 }, "n8n-nodes-base.emailReadImap": { "count": 1 }, "n8n-nodes-base.splitInBatches": { "count": 1 }, "n8n-nodes-base.scheduleTrigger": { "count": 1 } } }, "status": "published", "user": { "name": "Oneclick AI Squad", "username": "oneclick-ai", "bio": "The AI Squad Initiative is a pioneering effort to build, automate and scale AI-powered workflows using n8n.io. Our mission is to help individuals and businesses integrate AI agents seamlessly into their daily operations from automating tasks and enhancing productivity to creating innovative, intelligent solutions. We design modular, reusable AI workflow templates that empower creators, developers and teams to supercharge their automation with minimal effort and maximum impact.", "verified": true, "links": [ "https://www.oneclickitsolution.com/" ], "avatar": "https://gravatar.com/avatar/848fca91367142f65f9e5c55d64e5c9952b160d7b060d103b52aa343c6bc7b3d?r=pg&d=retro&size=200" }, "nodes": [ { "id": 10, "icon": "fa:inbox", "name": "n8n-nodes-base.emailReadImap", "codex": { "data": { "resources": { "generic": [ { "url": "https://n8n.io/blog/build-your-own-virtual-assistant-with-n8n-a-step-by-step-guide/", "icon": "๐Ÿ‘ฆ", "label": "Build your own virtual assistant with n8n: A step by step guide" } ], "primaryDocumentation": [ { "url": "https://docs.n8n.io/integrations/builtin/core-nodes/n8n-nodes-base.emailimap/" } ], "credentialDocumentation": [ { "url": "https://docs.n8n.io/integrations/builtin/credentials/imap/" } ] }, "categories": [ "Communication", "Core Nodes" ], "nodeVersion": "1.0", "codexVersion": "1.0", "subcategories": { "Core Nodes": [ "Other Trigger Nodes" ] } } }, "group": "[\"trigger\"]", "defaults": { "name": "Email Trigger (IMAP)", "color": "#44AA22" }, "iconData": { "icon": "inbox", "type": "icon" }, "displayName": "Email Trigger (IMAP)", "typeVersion": 2, "nodeCategories": [ { "id": 6, "name": "Communication" }, { "id": 9, "name": "Core Nodes" } ] }, { "id": 18, "icon": "file:googleSheets.svg", "name": "n8n-nodes-base.googleSheets", "codex": { "data": { "alias": [ "CSV", "Sheet", "Spreadsheet", "GS" ], "resources": { "generic": [ { "url": "https://n8n.io/blog/love-at-first-sight-ricardos-n8n-journey/", "icon": "โค๏ธ", "label": "Love at first sight: Ricardoโ€™s n8n journey" }, { "url": "https://n8n.io/blog/why-business-process-automation-with-n8n-can-change-your-daily-life/", "icon": "๐Ÿงฌ", "label": "Why business process automation with n8n can change your daily life" }, { "url": "https://n8n.io/blog/automatically-adding-expense-receipts-to-google-sheets-with-telegram-mindee-twilio-and-n8n/", "icon": "๐Ÿงพ", "label": "Automatically Adding Expense Receipts to Google Sheets with Telegram, Mindee, Twilio, and n8n" }, { "url": "https://n8n.io/blog/supercharging-your-conference-registration-process-with-n8n/", "icon": "๐ŸŽซ", "label": "Supercharging your conference registration process with n8n" }, { "url": "https://n8n.io/blog/creating-triggers-for-n8n-workflows-using-polling/", "icon": "โฒ", "label": "Creating triggers for n8n workflows using polling" }, { "url": "https://n8n.io/blog/no-code-ecommerce-workflow-automations/", "icon": "store", "label": "6 e-commerce workflows to power up your Shopify s" }, { "url": "https://n8n.io/blog/migrating-community-metrics-to-orbit-using-n8n/", "icon": "๐Ÿ“ˆ", "label": "Migrating Community Metrics to Orbit using n8n" }, { "url": "https://n8n.io/blog/automate-google-apps-for-productivity/", "icon": "๐Ÿ’ก", "label": "15 Google apps you can combine and automate to increase productivity" }, { "url": "https://n8n.io/blog/your-business-doesnt-need-you-to-operate/", "icon": " ๐Ÿ–ฅ๏ธ", "label": "Hey founders! 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