{ "workflow": { "id": 7044, "name": "Track student arrival with iOS automation, Google Sheets & email alerts", "views": 182, "recentViews": 0, "totalViews": 182, "createdAt": "2025-08-06T09:12:14.658Z", "description": "This workflow automates **real-time student tracking** using **iOS Shortcuts and geolocation data**, notifying both **teachers and parents** based on geofenced logic.\n\n\n## 🎯 What This Workflow Does\n\n* Receives student **location updates via webhook** (iOS Shortcuts)\n* Detects if the student has **arrived at school**\n* Logs arrival data to Google Sheets\n* **Sends email alerts** to teacher and/or parent based on location\n\n\n## πŸ”„ Workflow Steps\n\n| Step | Description |\n| --------------------------- | -------------------------------------------------------- |\n| **Location Update Webhook** | Triggered via iOS Shortcut when student location updates |\n| **Process Location Data** | Extracts coordinates and metadata |\n| **Student Arrived?** | Checks if student entered school zone |\n| **Log School Arrival** | Adds arrival data to Google Sheet |\n| **At School?** | Double-checks geofence condition before notifying |\n| **Notify Teacher** | Sends email if student is confirmed at school |\n| **Notify Parent** | Sends email to parent (can vary based on geofence logic) |\n| **Success Response** | Returns a 200 response to the triggering device |\n\n\n## 🧠 How the Logic Works\n\n1. The student’s phone runs a shortcut when near school.\n2. Sends coordinates to webhook.\n3. Workflow compares coordinates with predefined geofence (e.g., radius around school).\n4. If inside school zone:\n * Log arrival\n * Notify teacher and/or parent\n5. Else:\n * Optionally notify parent only\n\n\n## πŸ“± iOS Shortcut Sample (Trigger Setup)\n\n* **Automation Trigger**: Arrive at Location (e.g., School)\n* **Action**: Run Shortcut β†’ Make Web Request (POST)\n\n**POST URL:**\n\n```\nhttps://your-n8n-instance.com/webhook/location-update\n```\n\n**Body Example:**\n\n```json\n{\n \"student_id\": \"STU042\",\n \"student_name\": \"Anaya Joshi\",\n \"lat\": 19.0760,\n \"lng\": 72.8777,\n \"timestamp\": \"2025-08-06T08:05:00\"\n}\n```\n\n\n## πŸ“Š Google Sheets Logging\n\n| Student ID | Name | Date | Time | Status |\n| ---------- | ----------- | ---------- | ----- | ------- |\n| STU042 | Anaya Joshi | 2025-08-06 | 08:05 | Arrived |\n\n\n## βš™οΈ Setup Requirements\n\n* **n8n Instance** with webhook support\n* **Google Sheet** with appropriate columns\n* **iOS Shortcut** setup on student device\n* **Teacher and Parent Email Addresses** configured in workflow", "workflow": { "id": "88ia1RcNZ7aDAGZP", "meta": { "instanceId": "dd69efaf8212c74ad206700d104739d3329588a6f3f8381a46a481f34c9cc281", "templateCredsSetupCompleted": true }, "name": "Geofenced Student Activity Tracker via iOS Automation", "tags": [], "nodes": [ { "id": "28447b9c-fdd0-4588-82e0-54d4d65c8ca9", "name": "Location Update Webhook", "type": "n8n-nodes-base.webhook", "position": [ -1600, -120 ], "webhookId": "a2fdee89-88b4-4031-aec9-367de8d16ea7", "parameters": { "path": "student-location", "options": {}, "httpMethod": "POST", "responseMode": "responseNode" }, "typeVersion": 1 }, { "id": "a88c48d7-d3f5-4413-9ff6-b461cdbe1152", "name": "Process Location Data", "type": "n8n-nodes-base.set", "position": [ -1380, -120 ], "parameters": { "values": { "string": [ { "name": "student_name", "value": "={{ $json.body.student_name }}" }, { "name": "student_id", "value": "={{ $json.body.student_id }}" }, { "name": "location_name", "value": "={{ $json.body.location_name }}" }, { "name": "activity_type", "value": "={{ $json.body.activity_type }}" }, { "name": "latitude", "value": "={{ $json.body.latitude }}" }, { "name": "longitude", "value": "={{ $json.body.longitude }}" }, { "name": "timestamp", "value": "={{ $now.format('yyyy-MM-dd HH:mm:ss') }}" }, { "name": "date", "value": "={{ $now.format('yyyy-MM-dd') }}" }, { "name": "time", "value": "={{ $now.format('HH:mm') }}" } ] }, "options": {} }, "typeVersion": 1 }, { "id": "1f15187f-8602-4ba2-a3fb-7b5a8828c4cb", "name": "Student Arrived?", "type": "n8n-nodes-base.if", "position": [ -1160, -120 ], "parameters": { "options": {}, "conditions": { "options": { "caseSensitive": false }, "conditions": [ { "operator": { "type": "string", "operation": "equals" }, "leftValue": "={{ $json.activity_type }}", "rightValue": "arrived" } ] } }, "typeVersion": 2 }, { "id": "856b5882-61c2-451c-ab3f-8d2750ecc564", "name": "Log School Arrival", "type": "n8n-nodes-base.httpRequest", "position": [ -940, -120 ], "parameters": { "url": "https://sheets.googleapis.com/v4/spreadsheets/YOUR_SHEET_ID/values/Activities:append?valueInputOption=RAW", "options": {}, "sendBody": true, "authentication": "predefinedCredentialType", "nodeCredentialType": "googleSheetsOAuth2Api" }, "credentials": { "googleSheetsOAuth2Api": { "id": "credential-id", "name": "googleSheetsOAuth2Api Credential" } }, "typeVersion": 4.2 }, { "id": "30800230-2d9c-47c6-b972-13328eef51ff", "name": "At School?", "type": "n8n-nodes-base.if", "position": [ -720, -120 ], "parameters": { "options": {}, "conditions": { "options": { "caseSensitive": false }, "conditions": [ { "operator": { "type": "string", "operation": "equals" }, "leftValue": "={{ $json.location_name }}", "rightValue": "School Campus" } ] } }, "typeVersion": 2 }, { "id": "be6abf64-49da-496d-9e83-132b4aafd92c", "name": "Notify Teacher", "type": "n8n-nodes-base.emailSend", "position": [ -500, -220 ], "webhookId": "a1e93108-3bdc-4d9c-8143-9f75c6991d17", "parameters": { "options": {}, "subject": "Student Arrival Alert", "toEmail": "user@example.com", "fromEmail": "user@example.com" }, "credentials": { "smtp": { "id": "credential-id", "name": "smtp Credential" } }, "typeVersion": 2 }, { "id": "a9e2767f-fd26-40d2-8b01-d6b6dd07dd53", "name": "Notify Parent", "type": "n8n-nodes-base.emailSend", "position": [ -500, -20 ], "webhookId": "3b0dd9a5-a06a-434d-9971-b246acdd5f2f", "parameters": { "options": {}, "subject": "Your Child's Location Update", "toEmail": "user@example.com", "fromEmail": "user@example.com" }, "credentials": { "smtp": { "id": "credential-id", "name": "smtp Credential" } }, "typeVersion": 2 }, { "id": "8bf469fa-cb45-46f5-93e8-a31cec898dc8", "name": "Success Response", "type": "n8n-nodes-base.respondToWebhook", "position": [ -280, -120 ], "parameters": { "options": {}, "respondWith": "json", "responseBody": "={\n \"success\": true,\n \"message\": \"Location updated for {{ $('Process Location Data').item.json.student_name }}\",\n \"location\": \"{{ $('Process Location Data').item.json.location_name }}\",\n \"time\": \"{{ $('Process Location Data').item.json.time }}\"\n}" }, "typeVersion": 1 }, { "id": "11654022-f76a-4c16-9572-83890d5feb53", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ -1640, -260 ], "parameters": { "color": 6, "width": 180, "height": 320, "content": "Triggered via iOS Shortcut when student location updates\n" }, "typeVersion": 1 }, { "id": "cb2c8940-f1d1-493e-949c-a98ffd13b723", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [ -1400, -260 ], "parameters": { "width": 180, "height": 320, "content": "Extracts coordinates and metadata\n" }, "typeVersion": 1 }, { "id": "5aff6f9d-a92a-4f9e-803b-4d948a848b50", "name": "Sticky Note2", "type": "n8n-nodes-base.stickyNote", "position": [ -1180, -260 ], "parameters": { "color": 4, "width": 180, "height": 320, "content": "Checks if student entered school zone\n" }, "typeVersion": 1 }, { "id": "8d738c70-8bf6-4989-b18b-34c333a54d19", "name": "Sticky Note3", "type": "n8n-nodes-base.stickyNote", "position": [ -980, -260 ], "parameters": { "color": 3, "width": 180, "height": 320, "content": "Adds arrival data to Google Sheet\n" }, "typeVersion": 1 }, { "id": "efea3574-c4fc-44cd-a0bc-42d1bfc2c297", "name": "Sticky Note4", "type": "n8n-nodes-base.stickyNote", "position": [ -760, -260 ], "parameters": { "color": 5, "width": 180, "height": 320, "content": "Double-checks geofence condition before notifying\n" }, "typeVersion": 1 }, { "id": "2bc11c73-917f-4764-8838-f2f5747642bd", "name": "Sticky Note5", "type": "n8n-nodes-base.stickyNote", "position": [ -320, -260 ], "parameters": { "color": 4, "width": 180, "height": 320, "content": "Returns a 200 response to the triggering device\n\n" }, "typeVersion": 1 }, { "id": "220a1498-beea-48b8-adc7-58b84b7e811a", "name": "Sticky Note6", "type": "n8n-nodes-base.stickyNote", "position": [ -540, -400 ], "parameters": { "width": 180, "height": 540, "content": "Sends email if student is confirmed at school\n" }, "typeVersion": 1 } ], "active": false, "pinData": {}, "settings": { "executionOrder": "v1" }, "versionId": "73bbead3-571c-45fb-87e8-19ed76748150", "connections": { "At School?": { "main": [ [ { "node": "Notify Teacher", "type": "main", "index": 0 } ], [ { "node": "Notify Parent", "type": "main", "index": 0 } ] ] }, "Notify Parent": { "main": [ [ { "node": "Success Response", "type": "main", "index": 0 } ] ] }, "Notify Teacher": { "main": [ [ { "node": "Success Response", "type": "main", "index": 0 } ] ] }, "Student Arrived?": { "main": [ [ { "node": "Log School Arrival", "type": "main", "index": 0 } ], [] ] }, "Log School Arrival": { "main": [ [ { "node": "At School?", "type": "main", "index": 0 } ] ] }, "Process Location Data": { "main": [ [ { "node": "Student Arrived?", "type": "main", "index": 0 } ] ] }, "Location Update Webhook": { "main": [ [ { "node": "Process Location Data", "type": "main", "index": 0 } ] ] } } }, "lastUpdatedBy": 29, "workflowInfo": 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Our mission is to help individuals and businesses integrate AI agents seamlessly into their daily operations from automating tasks and enhancing productivity to creating innovative, intelligent solutions. 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