{ "workflow": { "id": 6998, "name": "Automated student progress reports from LMS to parents via Gmail & Google Sheets", "views": 555, "recentViews": 0, "totalViews": 555, "createdAt": "2025-08-05T09:14:17.340Z", "description": "This n8n workflow automatically creates and sends regular performance summaries to parents using data from a Learning Management System (LMS). It pulls student grades and attendance, formats them into easy-to-read reports, and emails them without any manual work.\n\n## Good to Know\n- **Fully Automated**: Generates reports and sends emails using LMS data.\n- **Regular Updates**: Sends summaries on a set schedule (e.g., every Monday at 9 AM).\n- **Clear Reports**: Includes student grades, attendance, and progress notes.\n- **Error Alerts**: Notifies admins via email if something goes wrong.\n- **Scalable**: Works for multiple students across different classes.\n\n## How It Works\n### Report Generation Flow\n1. **Weekly Trigger**: Starts the process every Monday at 9 AM.\n2. **Fetch LMS Data**: Pulls grades, attendance, and progress from the LMS.\n3. **Process Data**: Organizes the data into a clear report format.\n4. **Generate HTML Report**: Creates a readable report with student details.\n5. **Send Email to Parents**: Emails the report to parents’ addresses.\n6. **Log Report Delivery**: Records the sent reports in a log.\n\n## Example Sheet Columns\n- **Student ID**: Unique identifier for each student.\n- **Name**: Full name of the student.\n- **Grade**: Current academic grade or score.\n- **Attendance**: Percentage of classes attended.\n- **Progress Notes**: Brief comments on performance.\n- **Report Date**: Date the report was generated.\n\n## How to Use\n1. **Import Workflow**: Add the workflow to n8n using the β€œImport Workflow” option.\n2. **Set Up LMS Access**: Configure n8n with LMS credentials to fetch data.\n3. **Configure Email**: Add parent email addresses and set up an email service (e.g., Gmail).\n4. **Activate Workflow**: Save and turn on the workflow in n8n.\n5. **Check Logs**: Verify reports are sent and logs are updated.\n\n## Requirements\n- **n8n Instance**: Self-hosted or cloud-based n8n setup.\n- **LMS Access**: API or credentials to connect to the LMS.\n- **Email Service**: SMTP setup (e.g., Gmail) for sending reports.\n- **Admin Oversight**: Someone to monitor and fix any errors.\n\n## Customizing This Workflow\n- **Change Schedule**: Adjust the trigger to send reports weekly or monthly.\n- **Add More Data**: Include extra LMS fields like behavior notes.\n- **Custom Email**: Change the email template for a personalized touch.", "workflow": { "id": "rumCZInCSooKZgBp", "meta": { "instanceId": "dd69efaf8212c74ad206700d104739d3329588a6f3f8381a46a481f34c9cc281", "templateCredsSetupCompleted": true }, "name": "Student Academic Progress Report Generator", "tags": [], "nodes": [ { "id": "3df9207a-f7cb-421d-ba09-c8933669c09d", "name": "Get Students List", "type": "n8n-nodes-base.googleSheets", "position": [ -240, -160 ], "parameters": { "options": {}, "sheetName": { "__rl": true, "mode": "list", "value": "Students", "cachedResultName": "Students" }, "documentId": { "__rl": true, "mode": "list", "value": "YOUR_STUDENT_SHEET_ID", "cachedResultName": "Student Database" }, "authentication": "serviceAccount" }, "credentials": { "googleApi": { "id": "credential-id", "name": "googleApi Credential" } }, "typeVersion": 4.6 }, { "id": "b48f5de6-7a90-4a40-8f93-4bd3c2ab4d15", "name": "Split Students for Processing", "type": "n8n-nodes-base.splitInBatches", "position": [ -20, -160 ], "parameters": { "options": {}, "batchSize": 5 }, "typeVersion": 3 }, { "id": "441a7ac4-ef43-4692-b5b2-eaf3bf2ebac7", "name": "Fetch LMS Academic Data", "type": "n8n-nodes-base.httpRequest", "position": [ 200, -160 ], "parameters": { "url": "={{ $credentials.lmsApi.baseUrl }}/api/students/{{ $json.student_id }}/grades", "options": {}, "sendQuery": true, "sendHeaders": true, "queryParameters": { "parameters": [ { "name": "period", "value": "current_week" }, { "name": "include_assignments", "value": "true" } ] }, "headerParameters": { "parameters": [ { "name": "Authorization", "value": "Bearer {{ $credentials.lmsApi.apiToken }}" }, { "name": "Content-Type", "value": "application/json" } ] } }, "typeVersion": 4.2 }, { "id": "7237f988-66a8-4e45-b6ac-2746485e7282", "name": "Process Academic Data", "type": "n8n-nodes-base.code", "position": [ 420, -160 ], "parameters": { "jsCode": "const studentData = $input.first().json;\nconst lmsData = $input.last().json;\n\nconst grades = lmsData.grades || [];\nconst totalGrade = grades.reduce((sum, grade) => sum + parseFloat(grade.score || 0), 0);\nconst averageGrade = grades.length > 0 ? (totalGrade / grades.length).toFixed(2) : 'N/A';\n\nconst assignments = lmsData.assignments || [];\nconst completedAssignments = assignments.filter(a => a.status === 'completed').length;\nconst completionRate = assignments.length > 0 ? ((completedAssignments / assignments.length) * 100).toFixed(1) : '0';\n\nconst recentGrades = grades.slice(-3).map(g => parseFloat(g.score || 0));\nlet trend = 'Stable';\nif (recentGrades.length >= 2) {\n const firstHalf = recentGrades.slice(0, Math.floor(recentGrades.length/2));\n const secondHalf = recentGrades.slice(Math.floor(recentGrades.length/2));\n const firstAvg = firstHalf.reduce((a,b) => a+b, 0) / firstHalf.length;\n const secondAvg = secondHalf.reduce((a,b) => a+b, 0) / secondHalf.length;\n \n if (secondAvg > firstAvg + 5) trend = 'Improving';\n else if (secondAvg < firstAvg - 5) trend = 'Declining';\n}\n\nconst attendanceRate = lmsData.attendance ? ((lmsData.attendance.present / lmsData.attendance.total) * 100).toFixed(1) : 'N/A';\n\nconst subjectsNeedingAttention = grades.filter(grade => parseFloat(grade.score || 0) < 70).map(grade => grade.subject).slice(0, 3);\n\nreturn [{\n json: {\n student_name: studentData.student_name,\n student_id: studentData.student_id,\n parent_email: studentData.parent_email,\n grade_level: studentData.grade_level,\n report_date: new Date().toISOString().split('T')[0],\n overall_grade: averageGrade,\n assignment_completion_rate: completionRate + '%',\n attendance_rate: attendanceRate + '%',\n performance_trend: trend,\n subjects_needing_attention: subjectsNeedingAttention.join(', ') || 'None',\n total_assignments: assignments.length,\n completed_assignments: completedAssignments,\n recent_grades: recentGrades.join(', '),\n teacher_comments: lmsData.teacher_comments || 'No recent comments'\n }\n}];" }, "typeVersion": 2 }, { "id": "3035a22d-352e-47ed-9628-cf72675f344f", "name": "Generate HTML Report", "type": "n8n-nodes-base.code", "position": [ 640, -160 ], "parameters": { "jsCode": "const data = $input.first().json;\n\nconst htmlTemplate = `\n\n\n \n\n\n
\n
\n

πŸ“š Weekly Academic Progress Report

\n

Student: ${data.student_name} | Grade: ${data.grade_level}

\n

Report Date: ${data.report_date}

\n
\n
\n

πŸ“Š Performance Overview

\n
\n
\n
${data.overall_grade}
\n
Overall Grade
\n
\n
\n
${data.assignment_completion_rate}
\n
Assignments Completed
\n
\n
\n
${data.attendance_rate}
\n
Attendance Rate
\n
\n
\n
\n
\n

πŸ“ˆ Performance Trend

\n

Current trend: ${data.performance_trend}

\n

Recent Grades: ${data.recent_grades || 'No recent grades available'}

\n
\n
\n

πŸ“ Assignment Status

\n

Total Assignments: ${data.total_assignments}

\n

Completed: ${data.completed_assignments}

\n

Completion Rate: ${data.assignment_completion_rate}

\n
\n ${data.subjects_needing_attention && data.subjects_needing_attention !== 'None' ? `

⚠️ Areas for Improvement

Subjects needing attention: ${data.subjects_needing_attention}

` : ''}\n
\n

πŸ’¬ Teacher Comments

\n

${data.teacher_comments}

\n
\n
\n

This report was automatically generated by the Academic Progress System.

\n

For questions, please contact your child's teacher.

\n
\n
\n\n`;\n\nreturn [{\n json: {\n ...data,\n html_report: htmlTemplate,\n email_subject: `πŸ“š Weekly Progress Report - ${data.student_name} (${data.report_date})`\n }\n}];" }, "typeVersion": 2 }, { "id": "167244cb-3eb0-45ae-bfd3-a4a70e3573a9", "name": "Send Email to Parents", "type": "n8n-nodes-base.gmail", "position": [ 860, -160 ], "webhookId": "0ea94587-98b6-4e38-9898-fe27ecbebc27", "parameters": { "sendTo": "={{ $json.parent_email }}", "message": "={{ $json.html_report }}", "options": { "ccList": "user@example.com" }, "subject": "={{ $json.email_subject }}" }, "credentials": { "gmailOAuth2": { "id": "credential-id", "name": "gmailOAuth2 Credential" } }, "typeVersion": 2.1 }, { "id": "ad762e3e-5680-47d8-98e2-b6ec9dffa028", "name": "Log Report Delivery", "type": "n8n-nodes-base.googleSheets", "position": [ 1080, -160 ], "parameters": { "columns": { "value": { "timestamp": "={{ $now.toISO() }}", "student_id": "={{ $json.student_id }}", "parent_email": "={{ $json.parent_email }}", "student_name": "={{ $json.student_name }}", "overall_grade": "={{ $json.overall_grade }}", "delivery_status": "Sent Successfully" }, "schema": [ { "id": "timestamp", "type": "string", "display": true, "required": false, "displayName": "Timestamp", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "student_id", "type": "string", "display": true, "required": false, "displayName": "Student ID", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "student_name", "type": "string", "display": true, "required": false, "displayName": "Student Name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "parent_email", "type": "string", "display": true, "required": false, "displayName": "Parent Email", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "overall_grade", "type": "string", "display": true, "required": false, "displayName": "Overall Grade", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "delivery_status", "type": "string", "display": true, "required": false, "displayName": "Delivery Status", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow" }, "options": {}, "operation": "append", "sheetName": { "__rl": true, "mode": "list", "value": "Delivery_Log", "cachedResultName": "Delivery Log" }, "documentId": { "__rl": true, "mode": "list", "value": "YOUR_LOG_SHEET_ID", "cachedResultName": "Report Logs" }, "authentication": "serviceAccount" }, "credentials": { "googleApi": { "id": "credential-id", "name": "googleApi Credential" } }, "typeVersion": 4.6 }, { "id": "d5956d08-fcc2-49ee-91c2-00350e228f39", "name": "Send Admin Summary", "type": "n8n-nodes-base.gmail", "position": [ 1300, -160 ], "webhookId": "2b979d48-c8e7-4811-9db4-ac8f2edbc28b", "parameters": { "sendTo": "user@example.com", "message": "=

πŸ“š Student Progress Report Summary


Date: {{ $now.format('MMMM DD, YYYY') }}
Status: βœ… All weekly progress reports sent successfully

Automated summary from Student Progress Report Generator", "options": {}, "subject": "πŸ“Š Weekly Student Progress Reports Complete" }, "credentials": { "gmailOAuth2": { "id": "credential-id", "name": "gmailOAuth2 Credential" } }, "typeVersion": 2.1 }, { "id": "516a6491-f5fe-4800-aba5-06312a441716", "name": "Workflow Info", "type": "n8n-nodes-base.stickyNote", "position": [ -660, -640 ], "parameters": { "width": 600, "height": 300, "content": "## πŸ“š Student Academic Progress Report Generator\n\n### Features:\nβ€’ Weekly automated reports\nβ€’ LMS data integration\nβ€’ Parent email notifications\nβ€’ Performance trend analysis\nβ€’ HTML formatted reports\nβ€’ Admin summaries\n\n### Schedule: Every Monday at 9 AM" }, "typeVersion": 1 }, { "id": "8fb08929-6149-49d9-bc60-5b0713074df7", "name": "Setup Required", "type": "n8n-nodes-base.stickyNote", "position": [ 20, -720 ], "parameters": { "color": 3, "width": 420, "height": 200, "content": "## βš™οΈ Setup Required\n\n1. Replace YOUR_STUDENT_SHEET_ID\n2. Replace YOUR_LOG_SHEET_ID\n3. Configure LMS API credentials\n4. Set up Gmail credentials\n5. Update email addresses" }, "typeVersion": 1 }, { "id": "b41641c9-aef5-49a8-96ff-dc4ba3a10591", "name": "Weekly Schedule Trigger", "type": "n8n-nodes-base.scheduleTrigger", "position": [ -480, -160 ], "parameters": { "rule": { "interval": [ { "field": "weeks", "triggerAtDay": [ 1 ], "triggerAtHour": 9 } ] } }, "typeVersion": 1.2 } ], "active": false, "pinData": {}, "settings": { "executionOrder": "v1" }, "versionId": "f2deb505-6c16-43dd-9322-c18de89c5684", "connections": { "Get Students List": { "main": [ [ { "node": "Split Students for Processing", "type": "main", "index": 0 } ] ] }, "Log Report Delivery": { "main": [ [ { "node": "Send Admin Summary", "type": "main", "index": 0 } ] ] }, "Generate HTML Report": { "main": [ [ { "node": "Send Email to Parents", "type": "main", "index": 0 } ] ] }, "Process Academic Data": { "main": [ [ { "node": "Generate HTML Report", "type": "main", "index": 0 } ] ] }, "Send Email to Parents": { "main": [ [ { "node": "Log Report Delivery", "type": "main", "index": 0 } ] ] }, "Fetch LMS Academic Data": { "main": [ [ { "node": "Process Academic Data", "type": "main", "index": 0 } ] ] }, "Weekly Schedule Trigger": { "main": [ [ { "node": "Get Students List", "type": "main", "index": 0 } ] ] }, "Split Students for Processing": { "main": [ [ { "node": "Fetch LMS Academic Data", "type": "main", "index": 0 } ] ] } } }, "lastUpdatedBy": 29, "workflowInfo": { "nodeCount": 11, "nodeTypes": { "n8n-nodes-base.code": { "count": 2 }, "n8n-nodes-base.gmail": { "count": 2 }, "n8n-nodes-base.stickyNote": { "count": 2 }, "n8n-nodes-base.httpRequest": { "count": 1 }, "n8n-nodes-base.googleSheets": { "count": 2 }, "n8n-nodes-base.splitInBatches": { "count": 1 }, "n8n-nodes-base.scheduleTrigger": { "count": 1 } } }, "status": "published", "user": { "name": "Oneclick AI Squad", "username": "oneclick-ai", "bio": "The AI Squad Initiative is a pioneering effort to build, automate and scale AI-powered workflows using n8n.io. Our mission is to help individuals and businesses integrate AI agents seamlessly into their daily operations from automating tasks and enhancing productivity to creating innovative, intelligent solutions. We design modular, reusable AI workflow templates that empower creators, developers and teams to supercharge their automation with minimal effort and maximum impact.", "verified": true, "links": [ "https://www.oneclickitsolution.com/" ], "avatar": "https://gravatar.com/avatar/848fca91367142f65f9e5c55d64e5c9952b160d7b060d103b52aa343c6bc7b3d?r=pg&d=retro&size=200" }, "nodes": [ { "id": 18, "icon": "file:googleSheets.svg", "name": "n8n-nodes-base.googleSheets", "codex": { "data": { "alias": [ "CSV", "Sheet", "Spreadsheet", "GS" ], "resources": { "generic": [ { "url": "https://n8n.io/blog/love-at-first-sight-ricardos-n8n-journey/", "icon": "❀️", "label": "Love at first sight: Ricardo’s n8n journey" }, { "url": "https://n8n.io/blog/why-business-process-automation-with-n8n-can-change-your-daily-life/", "icon": "🧬", "label": "Why business process automation with n8n can change your daily life" }, { "url": "https://n8n.io/blog/automatically-adding-expense-receipts-to-google-sheets-with-telegram-mindee-twilio-and-n8n/", "icon": "🧾", "label": "Automatically Adding Expense Receipts to Google Sheets with Telegram, Mindee, Twilio, and n8n" }, { "url": "https://n8n.io/blog/supercharging-your-conference-registration-process-with-n8n/", "icon": "🎫", "label": "Supercharging your conference registration process with n8n" }, { "url": "https://n8n.io/blog/creating-triggers-for-n8n-workflows-using-polling/", "icon": "⏲", "label": "Creating triggers for n8n workflows using polling" }, { "url": "https://n8n.io/blog/no-code-ecommerce-workflow-automations/", "icon": "store", "label": "6 e-commerce workflows to power up your Shopify s" }, { "url": "https://n8n.io/blog/migrating-community-metrics-to-orbit-using-n8n/", "icon": "πŸ“ˆ", "label": "Migrating Community Metrics to Orbit using n8n" }, { "url": "https://n8n.io/blog/automate-google-apps-for-productivity/", "icon": "πŸ’‘", "label": "15 Google apps you can combine and automate to increase productivity" }, { "url": "https://n8n.io/blog/your-business-doesnt-need-you-to-operate/", "icon": " πŸ–₯️", "label": "Hey founders! Your business doesn't need you to operate" }, { "url": "https://n8n.io/blog/how-honest-burgers-use-automation-to-save-100k-per-year/", "icon": "πŸ”", "label": "How Honest Burgers Use Automation to Save $100k per year" }, { "url": "https://n8n.io/blog/how-a-digital-strategist-uses-n8n-for-online-marketing/", "icon": "πŸ’»", "label": "How a digital strategist uses n8n for online marketing" }, { "url": "https://n8n.io/blog/why-this-product-manager-loves-workflow-automation-with-n8n/", "icon": "🧠", "label": "Why this Product Manager loves workflow automation with n8n" }, { "url": "https://n8n.io/blog/sending-automated-congratulations-with-google-sheets-twilio-and-n8n/", "icon": "πŸ™Œ", "label": "Sending Automated Congratulations with Google Sheets, Twilio, and n8n " }, { "url": "https://n8n.io/blog/how-a-membership-development-manager-automates-his-work-and-investments/", "icon": "πŸ“ˆ", "label": "How a Membership Development Manager automates his work and investments" }, { "url": "https://n8n.io/blog/aws-workflow-automation/", "label": "7 no-code workflow automations for Amazon Web Services" } ], "primaryDocumentation": [ { "url": "https://docs.n8n.io/integrations/builtin/app-nodes/n8n-nodes-base.googlesheets/" } ], "credentialDocumentation": [ { "url": "https://docs.n8n.io/integrations/builtin/credentials/google/oauth-single-service/" } ] }, "categories": [ "Data & Storage", "Productivity" ], "nodeVersion": "1.0", "codexVersion": "1.0" } }, "group": "[\"input\",\"output\"]", "defaults": { "name": "Google Sheets" }, "iconData": { "type": "file", "fileBuffer": 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}, "displayName": "Code", "typeVersion": 2, "nodeCategories": [ { "id": 5, "name": "Development" }, { "id": 9, "name": "Core Nodes" } ] }, { "id": 839, "icon": "fa:clock", "name": "n8n-nodes-base.scheduleTrigger", "codex": { "data": { "alias": [ "Time", "Scheduler", "Polling", "Cron", "Interval" ], "resources": { "generic": [], "primaryDocumentation": [ { "url": "https://docs.n8n.io/integrations/builtin/core-nodes/n8n-nodes-base.scheduletrigger/" } ] }, "categories": [ "Core Nodes" ], "nodeVersion": "1.0", "codexVersion": "1.0" } }, "group": "[\"trigger\",\"schedule\"]", "defaults": { "name": "Schedule Trigger", "color": "#31C49F" }, "iconData": { "icon": "clock", "type": "icon" }, "displayName": "Schedule Trigger", "typeVersion": 1, "nodeCategories": [ { "id": 9, "name": "Core Nodes" } ] } ], "categories": [ { "id": 35, "name": "Document Extraction" } ], "image": [] } }