{
  "workflow": {
    "id": 6447,
    "name": "Automate invoice creation and delivery with Google Sheets, Invoice Ninja and Gmail",
    "views": 101,
    "recentViews": 0,
    "totalViews": 101,
    "createdAt": "2025-07-25T15:15:43.831Z",
    "description": "# ⚙️ How It Works\n\nThis workflow automates the repetitive task of invoicing, turning a manual process into an efficient, hands-free operation.\n\n#### ✅ Trigger\nThe workflow is automatically activated when a new row is **added or updated** in your Google Sheet with the status **`Ready for Invoice`**.\n\n#### 🧾 Create Invoice\nThe workflow sends project data to your invoicing service (e.g., Invoice Ninja) using an **HTTP Request** node to generate a professional invoice.\n\n#### 📧 Send Email\nThe generated invoice is attached to an email and sent to the client using the **Gmail node**.\n\n#### 📝 Update Status\nFinally, the workflow updates the `Status` field in Google Sheet to **`Invoiced`**, marking the process complete and recorded.\n\n---\n\n# 🛠️ How to Set Up\n\n#### 1. Install the Workflow\n- Copy the provided **workflow JSON**.\n- In your **n8n** instance, go to **Workflows > New**.\n- Click **Import from JSON** and paste the JSON.\n- Save the workflow.\n\n#### 2. Prepare Your Google Sheet\nCreate a Google Sheet to act as your project database. It must include the following columns:\n\n\nEnsure the data is accurate and matches your workflow expressions.\n\n#### 3. Configure Credentials\n\n##### 🟡 Google Sheets Trigger & Update Node\n- Add your **Google Sheets OAuth2** credentials.\n- In both the **trigger node** and **update node**, select:\n  - Correct **Spreadsheet ID**\n  - Correct **Sheet Name**\n\n##### 🔵 HTTP Request Node (Invoice API)\n- Add your API Key (e.g., from **Invoice Ninja**) in the request URL.\n- Adjust:\n  - The **URL endpoint**\n  - The **JSON body**\n  \nBased on your invoicing service’s API documentation.\n\n##### 🔴 Gmail Node\n- Add your **Gmail OAuth2** credentials.\n\n#### 4. Customize the Workflow\n\n##### 🔧 HTTP Request Node\n- Replace `YOUR_INVOICE_NINJA_API_KEY` with your real API key.\n- Ensure expressions like `{{ $json['Client Email'] }}` match the exact column headers in your Google Sheet.\n\n##### 💌 Gmail Node\n- Customize:\n  - **From Email**\n  - **Subject**\n  - **Email body** (HTML or text)\n\nTailor the content to match your brand and tone.\n\n#### 5. Activate the Workflow\nOnce everything is configured:\n\n- Click the **Inactive** toggle (top-right) to activate the workflow.\n\nNow your invoicing process is fully automated!\n",
    "workflow": {
      "id": "qclESQ5SPXlYdUS1",
      "meta": {
        "instanceId": "a287613f1596da776459594685fbf4e2b4a12124f80ab8c8772f5e37bff103ae",
        "templateCredsSetupCompleted": true
      },
      "name": "Invoice Automation Workflow with Invoice NINJA",
      "tags": [],
      "nodes": [
        {
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          "name": "0. Google Sheets (Invoice Trigger)",
          "type": "n8n-nodes-base.googleSheetsTrigger",
          "position": [
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          ],
          "parameters": {},
          "description": "Triggers when a project's status is changed to 'Ready for Invoice'.",
          "typeVersion": 1
        },
        {
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          "name": "1. HTTP Request (Create Invoice)",
          "type": "n8n-nodes-base.httpRequest",
          "position": [
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          ],
          "parameters": {},
          "description": "Sends data to the invoicing service API to create a new invoice.",
          "typeVersion": 1
        },
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          "name": "2. Gmail (Send Invoice)",
          "type": "n8n-nodes-base.gmail",
          "position": [
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          ],
          "parameters": {},
          "description": "Emails the newly created invoice to the client.",
          "typeVersion": 1
        },
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          "name": "3. Google Sheets (Update Status)",
          "type": "n8n-nodes-base.googleSheets",
          "position": [
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          "parameters": {},
          "description": "Updates the project status to 'Invoiced' in Google Sheets.",
          "typeVersion": 3
        },
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          "name": "Sticky Note",
          "type": "n8n-nodes-base.stickyNote",
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          "parameters": {
            "content": ""
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          "name": "Sticky Note1",
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          "parameters": {
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      "active": false,
      "pinData": {},
      "settings": {
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      "connections": {
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    },
    "status": "published",
    "user": {
      "name": "Marth",
      "username": "marth",
      "bio": "Simplifying Business with Smart Automation. I create and share user-friendly, highly efficient n8n workflow templates for SMEs, focusing on digital marketing, sales, and operational excellence. Get ready to automate, innovate, and elevate your business.\n\nConnect me on Linkedin for custom solutions.",
      "verified": true,
      "links": [
        "https://www.linkedin.com/in/bhetamaranatha"
      ],
      "avatar": "https://gravatar.com/avatar/b171aefe1210cde17102cd98e0b287ee9ea093abef7da61644ae1d0a6c506894?r=pg&d=retro&size=200"
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        },
        "displayName": "HTTP Request",
        "typeVersion": 4,
        "nodeCategories": [
          {
            "id": 5,
            "name": "Development"
          },
          {
            "id": 9,
            "name": "Core Nodes"
          }
        ]
      },
      {
        "id": 356,
        "icon": "file:gmail.svg",
        "name": "n8n-nodes-base.gmail",
        "codex": {
          "data": {
            "alias": [
              "email",
              "human",
              "form",
              "wait",
              "hitl",
              "approval"
            ],
            "resources": {
              "generic": [
                {
                  "url": "https://n8n.io/blog/why-business-process-automation-with-n8n-can-change-your-daily-life/",
                  "icon": "🧬",
                  "label": "Why business process automation with n8n can change your daily life"
                },
                {
                  "url": "https://n8n.io/blog/supercharging-your-conference-registration-process-with-n8n/",
                  "icon": "🎫",
                  "label": "Supercharging your conference registration process with n8n"
                },
                {
                  "url": "https://n8n.io/blog/no-code-ecommerce-workflow-automations/",
                  "icon": "store",
                  "label": "6 e-commerce workflows to power up your Shopify s"
                },
                {
                  "url": "https://n8n.io/blog/how-to-get-started-with-crm-automation-and-no-code-workflow-ideas/",
                  "icon": "👥",
                  "label": "How to get started with CRM automation (with 3 no-code workflow ideas"
                },
                {
                  "url": "https://n8n.io/blog/automate-google-apps-for-productivity/",
                  "icon": "💡",
                  "label": "15 Google apps you can combine and automate to increase productivity"
                },
                {
                  "url": "https://n8n.io/blog/your-business-doesnt-need-you-to-operate/",
                  "icon": " 🖥️",
                  "label": "Hey founders! Your business doesn't need you to operate"
                },
                {
                  "url": "https://n8n.io/blog/using-automation-to-boost-productivity-in-the-workplace/",
                  "icon": "💪",
                  "label": "Using Automation to Boost Productivity in the Workplace"
                }
              ],
              "primaryDocumentation": [
                {
                  "url": "https://docs.n8n.io/integrations/builtin/app-nodes/n8n-nodes-base.gmail/"
                }
              ],
              "credentialDocumentation": [
                {
                  "url": "https://docs.n8n.io/integrations/builtin/credentials/google/oauth-single-service/"
                }
              ]
            },
            "categories": [
              "Communication",
              "HITL"
            ],
            "nodeVersion": "1.0",
            "codexVersion": "1.0",
            "subcategories": {
              "HITL": [
                "Human in the Loop"
              ]
            }
          }
        },
        "group": "[\"transform\"]",
        "defaults": {
          "name": "Gmail"
        },
        "iconData": {
          "type": "file",
          "fileBuffer": "data:image/svg+xml;base64,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"
        },
        "displayName": "Gmail",
        "typeVersion": 2,
        "nodeCategories": [
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            "id": 6,
            "name": "Communication"
          },
          {
            "id": 28,
            "name": "HITL"
          }
        ]
      },
      {
        "id": 565,
        "icon": "fa:sticky-note",
        "name": "n8n-nodes-base.stickyNote",
        "codex": {
          "data": {
            "alias": [
              "Comments",
              "Notes",
              "Sticky"
            ],
            "categories": [
              "Core Nodes"
            ],
            "nodeVersion": "1.0",
            "codexVersion": "1.0",
            "subcategories": {
              "Core Nodes": [
                "Helpers"
              ]
            }
          }
        },
        "group": "[\"input\"]",
        "defaults": {
          "name": "Sticky Note",
          "color": "#FFD233"
        },
        "iconData": {
          "icon": "sticky-note",
          "type": "icon"
        },
        "displayName": "Sticky Note",
        "typeVersion": 1,
        "nodeCategories": [
          {
            "id": 9,
            "name": "Core Nodes"
          }
        ]
      },
      {
        "id": 841,
        "icon": "file:googleSheets.svg",
        "name": "n8n-nodes-base.googleSheetsTrigger",
        "codex": {
          "data": {
            "alias": [
              "CSV",
              "Spreadsheet",
              "GS"
            ],
            "resources": {
              "generic": [],
              "primaryDocumentation": [
                {
                  "url": "https://docs.n8n.io/integrations/builtin/trigger-nodes/n8n-nodes-base.googlesheetstrigger/"
                }
              ],
              "credentialDocumentation": [
                {
                  "url": "https://docs.n8n.io/integrations/builtin/credentials/google/oauth-single-service/"
                }
              ]
            },
            "categories": [
              "Data & Storage",
              "Productivity"
            ],
            "nodeVersion": "1.0",
            "codexVersion": "1.0"
          }
        },
        "group": "[\"trigger\"]",
        "defaults": {
          "name": "Google Sheets Trigger"
        },
        "iconData": {
          "type": "file",
          "fileBuffer": "data:image/svg+xml;base64,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"
        },
        "displayName": "Google Sheets Trigger",
        "typeVersion": 1,
        "nodeCategories": [
          {
            "id": 3,
            "name": "Data & Storage"
          },
          {
            "id": 4,
            "name": "Productivity"
          }
        ]
      }
    ],
    "categories": [
      {
        "id": 34,
        "name": "Invoice Processing"
      }
    ],
    "image": []
  }
}