{ "workflow": { "id": 6280, "name": "Revive expired real estate listings with OpenAI and Gmail follow-ups", "views": 532, "recentViews": 0, "totalViews": 532, "createdAt": "2025-07-22T14:55:56.134Z", "description": "## How it works\n1. This automation helps revive expired property listings by:\n2. Reading listing data from a Google Sheet that tracks all properties.\n3. Filtering listings where the last_activity date is older than 30 days.\n4. Generating a personalized email using OpenAI (GPT-4) to re-engage the owner.\n5. Sending the email to the property owner using Gmail or SMTP.\n6. (Optional): Updating the listing's status to followed_up in the Sheet once the email is sent.\n7. This workflow ensures no opportunity is missed by proactively reactivating cold leads.\n\n\n## Set Up Steps\n1. **Prepare your Google Sheet**\n - Create a Google Sheet with these columns:\n - `title`, `owner_name`, `email`, `property_type`, `location`, `last_activity`\n - Fill in sample data for testing.\n\n2. **Connect Google Sheets in n8n**\n - Add a **Google Sheets node**.\n - Use the \"Read Rows\" operation to load the listing data.\n\n3. **Filter listings inactive for 30+ days**\n - Use a **Set node** to convert `last_activity` to a Date.\n - Add an **IF node** or **Code node** to check if the listing is older than 30 days.\n\n4. **Generate email content with OpenAI**\n - Add an **OpenAI node**.\n - Use dynamic input (e.g. owner name, property type) to create a follow-up message.\n\n5. **Send the email**\n - Add a **Gmail node** or **SMTP node** to send the email to the property owner.\n\n6. **(Optional) Update status**\n - Use a **Google Sheets \"Update Row\" node** to change the listing's status to `followed_up`.\n\n7. **Test the full workflow**\n - Manually trigger the workflow or schedule it to run daily/weekly.\n", "workflow": { "id": "mGgu1ixSHq7uKR9J", "meta": { "instanceId": "a287613f1596da776459594685fbf4e2b4a12124f80ab8c8772f5e37bff103ae", "templateCredsSetupCompleted": true }, "name": "Expired Listing Revival Agent", "tags": [], "nodes": [ { "id": "fe1a3344-0363-463c-8312-8b382f7e6193", "name": "Get Listings", "type": "n8n-nodes-base.googleSheets", "position": [ 220, -280 ], "parameters": { "sheetName": { "__rl": true, "mode": "list", "value": "" }, "documentId": { "__rl": true, "mode": "list", "value": "" } }, "credentials": { "googleSheetsOAuth2Api": { "id": "credential-id", "name": "googleSheetsOAuth2Api Credential" } }, "typeVersion": 4 }, { "id": "f9b43706-6ba4-4c7a-bda7-7b27296f151e", "name": "Check >30 Days", "type": "n8n-nodes-base.if", "position": [ 440, -280 ], "parameters": { "conditions": { "number": [ { "value1": "={{ Date.now() - new Date($json[\"last_activity\"]).getTime() }}", "value2": 2592000000, "operation": ">" } ] } }, "typeVersion": 1 }, { "id": "ef1ad425-d92d-433b-b147-178f61b1baf4", "name": "Send Email", "type": "n8n-nodes-base.gmail", "position": [ 1040, -280 ], "parameters": { "message": "=Hi {{$json[\"owner_name\"]}},\n\nJust a quick heads-up—your property listing titled \"{{$json[\"title\"]}}\" located in {{$json[\"location\"]}} is about to expire.\n\nSince it was last active on {{$json[\"last_activity\"]}}, there have been some exciting shifts in the market. There may be renewed buyer interest or opportunities we can capitalize on.\n\nIf you're still interested in selling your {{$json[\"property_type\"]}}, I’d be happy to help you relist it and get it in front of the right audience.\n\nWould you like me to reactivate the listing for you this week?\n\nBest, \n[Your Name] \nReal Estate Specialist \n", "subject": "Your Property Listing Is About to Expire", "additionalFields": {} }, "credentials": { "gmailOAuth2": { "id": "credential-id", "name": "gmailOAuth2 Credential" } }, "typeVersion": 1 }, { "id": "978b3493-385d-453b-a59a-fbcfa84c5bfe", "name": "OpenAI", "type": "@n8n/n8n-nodes-langchain.openAi", "position": [ 660, -280 ], "parameters": { "modelId": { "__rl": true, "mode": "list", "value": "" }, "options": {}, "messages": { "values": [ { "content": "=You are an assistant helping a real estate agent re-engage expired property listings.\n\nGenerate a personalized follow-up email to a property owner, based on the following data:\n\nProperty Title: {{$json[\"title\"]}}\nOwner Name: {{$json[\"owner_name\"]}}\nProperty Type: {{$json[\"property_type\"]}}\nLocation: {{$json[\"location\"]}}\nLast Activity Date: {{$json[\"last_activity\"]}}\n\nTone: Friendly but professional.\nGoal: Convince the owner to relist their property, highlight market opportunities or changes since last contact.\n\nDo not use placeholders or template-style responses. Write it like a\n" } ] } }, "credentials": { "openAiApi": { "id": "credential-id", "name": "openAiApi Credential" } }, "typeVersion": 1.8 }, { "id": "38f7ff60-f96b-43a2-aeae-bfa263c35907", "name": "Schedule Trigger", "type": "n8n-nodes-base.scheduleTrigger", "position": [ 0, -280 ], "parameters": { "rule": { "interval": [ { "daysInterval": 30 } ] } }, "typeVersion": 1.2 }, { "id": "35180652-0e96-4812-8d19-1b25284d0075", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ -60, -60 ], "parameters": { "width": 780, "height": 1180, "content": "# Expired Listing Revival Agent\n\n## Problem\nIn the real estate industry, many property listings in CRMs or spreadsheets go inactive after 30 days without any action. These expired listings are often forgotten or neglected, even though the property owner may still be interested in relisting. As a result, real estate professionals lose potential revenue and miss opportunities to close deals.\n\n## Solution\nThis automation workflow automatically detects listings that haven't had any activity for over 30 days. It then generates a personalized follow-up email using an AI model like OpenAI (GPT-4), asking the property owner if they would like to relist the property. The system sends this follow-up via email, and optionally updates the listing status based on any replies from the owner.\n\n## For Who\n- Real estate agents \n- Real estate brokers \n- Real estate CRM tool developers \n- Property managers \n- Real estate marketing teams \n- Listing management agencies \n\n## Scope\n- **Source:** Google Sheets (listing data) \n- **Filter:** Listings with `last_activity` older than 30 days \n- **Generate:** Personalized reactivation message using OpenAI \n- **Send:** Follow-up email via Gmail or SMTP \n- **Optional:** Update listing status in Sheet or CRM when owner replies \n\n## How to Set Up\n\n1. **Google Sheet** \n Create a sheet with these columns: \n `title`, `owner_name`, `email`, `property_type`, `location`, `last_activity`\n\n2. **Read Sheet in n8n** \n Use **Google Sheets node** to load all listings.\n\n3. **Filter Listings** \n Use a **Set + IF node** or **Code node** to keep only rows where `last_activity` is more than 30 days ago.\n\n4. **Generate Email with AI** \n Use **OpenAI node** to generate a follow-up email for each expired listing.\n\n5. **Send Email** \n Use **Gmail or SMTP node** to send the generated email to the owner.\n\n6. **(Optional) Update Status** \n After email is sent, update the listing’s status to `followed_up` in the sheet.\n\n---\n" }, "typeVersion": 1 }, { "id": "5a14b90b-8333-4939-945b-3b597dbee549", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [ -60, -340 ], "parameters": { "color": 3, "width": 1300, "height": 240, "content": "## Flow" }, "typeVersion": 1 } ], "active": false, "pinData": {}, "settings": { "executionOrder": "v1" }, "versionId": "2359e81b-2266-47ee-8aff-daf8f21491c4", "connections": { "OpenAI": { "main": [ [ { "node": "Send Email", "type": "main", "index": 0 } ] ] }, "Get Listings": { "main": [ [ { "node": "Check >30 Days", "type": "main", "index": 0 } ] ] }, "Check >30 Days": { "main": [ [ { "node": "OpenAI", "type": "main", "index": 0 } ] ] }, "Schedule Trigger": { "main": [ [ { "node": "Get Listings", "type": "main", "index": 0 } ] ] } } }, "lastUpdatedBy": 29, "workflowInfo": { "nodeCount": 7, "nodeTypes": { "n8n-nodes-base.if": { "count": 1 }, "n8n-nodes-base.gmail": { "count": 1 }, "n8n-nodes-base.stickyNote": { "count": 2 }, "n8n-nodes-base.googleSheets": { "count": 1 }, "n8n-nodes-base.scheduleTrigger": { "count": 1 }, "@n8n/n8n-nodes-langchain.openAi": { "count": 1 } } }, "status": "published", "user": { "name": "Marth", "username": "marth", "bio": "Simplifying Business with Smart Automation. I create and share user-friendly, highly efficient n8n workflow templates for SMEs, focusing on digital marketing, sales, and operational excellence. Get ready to automate, innovate, and elevate your business.\n\nConnect me on Linkedin for custom solutions.", "verified": true, "links": [ "https://www.linkedin.com/in/bhetamaranatha" ], "avatar": "https://gravatar.com/avatar/b171aefe1210cde17102cd98e0b287ee9ea093abef7da61644ae1d0a6c506894?r=pg&d=retro&size=200" }, "nodes": [ { "id": 18, "icon": "file:googleSheets.svg", "name": "n8n-nodes-base.googleSheets", "codex": { "data": { "alias": [ "CSV", "Sheet", "Spreadsheet", "GS" ], "resources": { "generic": [ { "url": "https://n8n.io/blog/love-at-first-sight-ricardos-n8n-journey/", "icon": "❤️", "label": "Love at first sight: Ricardo’s n8n journey" }, { "url": "https://n8n.io/blog/why-business-process-automation-with-n8n-can-change-your-daily-life/", "icon": "🧬", "label": "Why business process automation with n8n can change your daily life" }, { "url": "https://n8n.io/blog/automatically-adding-expense-receipts-to-google-sheets-with-telegram-mindee-twilio-and-n8n/", "icon": "🧾", "label": "Automatically Adding Expense Receipts to Google Sheets with Telegram, Mindee, Twilio, and n8n" }, { "url": "https://n8n.io/blog/supercharging-your-conference-registration-process-with-n8n/", "icon": "🎫", "label": "Supercharging your conference registration process with n8n" }, { "url": "https://n8n.io/blog/creating-triggers-for-n8n-workflows-using-polling/", "icon": "⏲", "label": "Creating triggers for n8n workflows using polling" }, { "url": "https://n8n.io/blog/no-code-ecommerce-workflow-automations/", "icon": "store", "label": "6 e-commerce workflows to power up your Shopify s" }, { "url": "https://n8n.io/blog/migrating-community-metrics-to-orbit-using-n8n/", "icon": "📈", "label": "Migrating Community Metrics to Orbit using n8n" }, { "url": "https://n8n.io/blog/automate-google-apps-for-productivity/", "icon": "💡", "label": "15 Google apps you can combine and automate to increase productivity" }, { "url": "https://n8n.io/blog/your-business-doesnt-need-you-to-operate/", "icon": " 🖥️", "label": "Hey founders! 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