{ "workflow": { "id": 6237, "name": "Send WhatsApp bulk messages from Google Sheets", "views": 3784, "recentViews": 1, "totalViews": 3784, "createdAt": "2025-07-21T15:11:22.292Z", "description": "# WhatsApp Bulk Message Broadcast via Google Sheets (n8n Workflow)\n\n## Use Case\n\nThis workflow enables automated bulk WhatsApp message broadcasting using the WhatsApp Business Cloud API. It pulls recipient and message data from a Google Sheet, sends templated messages (optionally with image headers), and updates the sheet with the message status. It is ideal for marketing teams, support agents, and businesses handling high-volume outreach.\n\n---\n\n## Who Is This For?\n\n- Businesses conducting WhatsApp marketing or outreach campaigns \n- Customer support or notification teams \n- Administrators seeking an automated, no-code message distribution system using Google Sheets \n\n---\n\n## What This Workflow Does\n\n- Triggers automatically every minute to scan for pending messages \n- Fetches unsent entries from a Google Sheet \n- Limits the number of messages processed per execution to comply with API usage guidelines \n- Sanitizes WhatsApp numbers for proper formatting \n- Sends messages using a pre-approved WhatsApp template (text and optional image) \n- Marks the row as \"Sent\" in the sheet upon successful delivery \n\n---\n\n## Workflow Breakdown (Node by Node)\n\n### 1. Trigger Every 5 Minutes \nInitiates the workflow every minute using a scheduled trigger to continuously monitor pending rows.\n\n### 2. Fetch All Pending Queries for Messaging \nReads rows from a Google Sheet where the `Status` column is empty, indicating they havenโ€™t been processed yet.\n\n### 3. Limit \nRestricts processing to 2 rows per execution to manage API throughput.\n\n### 4. Loop Over Items \nUses `SplitInBatches` to iterate through each row individually.\n\n### 5. Clean WhatsApp Number \nA code node that strips non-numeric characters from the `WhatsApp No` field, ensuring the format is valid for the API.\n\n### 6. Send Message to 300 Phone No \nSends a WhatsApp message using the WhatsApp Cloud API and a pre-approved template. \nTemplate includes:\n- An image from the `Image URL` column (as header, optional) \n- Dynamic variables for the recipient's `Name` and `Message` fields \n\nTemplate variables must be pre-defined and approved in the Meta Developer Portal, such as `{{1}}`, `{{2}}`.\n\n### 7. Change State of Rows in Sent1 \nUpdates the `Status` column to `Sent` for each successfully processed row using the row number as a reference.\n\n---\n\n## Google Sheet Format\n\nStructure your Google Sheet as shown below:\n\n| WhatsApp No | Name | Message | Image URL | Status |\n|--------------|------------|---------------------------|---------------------|--------|\n| +8801XXXXXXX | John Doe | Hello, your order shipped | https://.../img.jpg | |\n\nLeave the `Status` column empty for rows that need to be processed.\n\n---\n\n## Requirements\n\n- WhatsApp Business Cloud API access via [Meta for Developers](https://developers.facebook.com/)\n- A properly structured Google Sheet as described above\n- Active OAuth2 credentials configured in n8n for:\n - `googleSheetsOAuth2Api`\n - `whatsAppApi`\n\n---\n\n## Customization Options\n\n- Update the `Limit` node to control how many rows are processed in each run \n- Adjust the trigger schedule (e.g., change to every 5 minutes) \n- Replace the message template ID with your own custom-approved one from Meta \n- Add error-handling logic (e.g., `IF` or `Try/Catch` nodes) to log failures or set `Status = Failed`\n\n---\n\n## Sample Sheet Template\n\n[View Sample Google Sheet](https://docs.google.com/spreadsheets/d/1nI-AwIR3Y1FYzV0lwjr9iK6Ia4WuD5eRtgJH819rIIc/edit?usp=drivesdk)\n\n---\n\n## Workflow Highlights\n\n- Automated execution every 1 minute \n- Reads and processes only pending records \n- Verifies WhatsApp numbers and delivers templated messages \n- Updates Google Sheet after each attempt\n\n---\n\n## Support & Community\n\nNeed help setting up or customizing the workflow?\n\n- WhatsApp: [Contact Support](https://wa.me/8801322827799) \n- Discord: [Join SpaGreen Server](https://discord.gg/SsCChWEP) \n- Facebook Group: [SpaGreen Community](https://www.facebook.com/groups/spagreenbd) \n- Website: [Visit SpaGreen Creative](https://spagreen.net)\n", "workflow": { "id": "9KGiiRIN9IKHc7Ls", "meta": { "instanceId": "281fe883012e72eba57c771d5dbf7c3138ca3fe3633c5ba2adf6169821825dd4", "templateCredsSetupCompleted": true }, "name": "WhatsApp Bulk Message Broadcast From Google Sheet", "tags": [], "nodes": [ { "id": "e76ca205-6342-48e8-baf2-dd46c7cd8524", "name": "Fetch All Pending Queries for Messaging", "type": "n8n-nodes-base.googleSheets", "position": [ 128, 32 ], "parameters": {}, "notesInFlow": false, "retryOnFail": false, "typeVersion": 4.6 }, { "id": "96e27292-9c80-4294-87da-7c16a3b1e5c2", "name": "Limit", "type": "n8n-nodes-base.limit", "position": [ 368, 32 ], "parameters": {}, "typeVersion": 1 }, { "id": "e9246a66-68d4-4159-b231-b9032f104ddf", "name": "Loop Over Items", "type": "n8n-nodes-base.splitInBatches", "position": [ 640, 32 ], "parameters": {}, "executeOnce": false, "typeVersion": 3 }, { "id": "f3ba4b18-d324-4548-80e5-469354af27a9", "name": "Change State of Rows in Sent1", "type": "n8n-nodes-base.googleSheets", "position": [ 1072, 16 ], "parameters": {}, "typeVersion": 4.6 }, { "id": "547f5f77-cf4a-4d50-897a-682b53389293", "name": "Send Message to 100 Phone No1", "type": "n8n-nodes-base.whatsApp", "position": [ 1072, 208 ], "webhookId": "0a1149cd-db71-46f9-b95f-0ef3ffdf6bf8", "parameters": {}, "typeVersion": 1 }, { "id": "d85bfed1-57d8-4889-834e-d0a3b0288cf1", "name": "Clean WhatsApp Number", "type": "n8n-nodes-base.code", "position": [ 848, 208 ], "parameters": {}, "typeVersion": 2 }, { "id": "daafd591-1d05-4469-a727-2985f56081db", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [ -864, -160 ], "parameters": { "content": "" }, "typeVersion": 1 }, { "id": "37d1728b-89fe-4bf8-9c5e-e42d3e4e51ae", "name": "Trigger Every 5 Minute", "type": "n8n-nodes-base.scheduleTrigger", "position": [ -80, 32 ], "parameters": {}, "typeVersion": 1.2 } ], "active": false, "pinData": {}, "settings": { "executionOrder": "v1" }, "versionId": "e5e04a32-bc80-4623-ac07-b00706d20adf", "connections": { "Limit": { "main": [ [ { "node": "Loop Over Items", "type": "main", 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With 800+ eCommerce platforms and 8,000+ global clients, we deliver powerful tools for OTT, CRM, ERP, and WhatsApp marketing. 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