{
  "workflow": {
    "id": 5692,
    "name": "Automatic lead export from Fluentform to Google Sheets with form categorization",
    "views": 788,
    "recentViews": 0,
    "totalViews": 788,
    "createdAt": "2025-07-05T09:00:56.355Z",
    "description": "## ❓ What Problem Does It Solve?\n\nManual exporting or copying of leads and newsletter signups from web forms to spreadsheets is time-consuming, error-prone, and delays follow-ups or marketing activities. Traditional workflows can lose data due to mistakes or lack of automation.  The **Fluentform Export** workflow automates the capture and organization of form submissions and newsletter signups into Google Sheets\n\n## 💡 Why Use this workflow?\n\n- **Save Time:** Automate tedious manual data entry for form leads and newsletter signups\n- **Avoid Data Loss:** Ensure all submissions are reliably logged with real-time updates\n- **Organized Data:** Separate sheets for newsletter and contact form data maintain clarity\n- **Easy Integration:** Works seamlessly with Fluentform submissions and Google Sheets\n- **Flexible & Scalable:** Quickly adapt to changes in form structure or spreadsheet columns\n\n## ⚡ Who Is This For?\n\n- **Marketers & Growth Teams:** Automatically gather leads and newsletter contacts to fuel campaigns\n- **Small to Medium Businesses:** Reduce overhead from manual data management and errors\n- **Customer Support Teams:** Keep track of form submissions in a centralized, accessible place\n- **Website Admins:** Simplify data workflow from Fluentform plugins without coding\n\n\n## 🔧 What This Workflow Does\n\n- **⏱ Trigger:** Listens for incoming POST requests from Fluentform via webhook\n- **📎 Step 2:** Evaluates if the submission is a newsletter signup or a form based on a specific token\n- **🔄 Step 3 (Newsletter Path):** Maps email from newsletter submissions and appends/updates Google Sheets \"News Letter\" tab\n- **🔄 Step 3 (Form Path):** Extracts full name, email, phone, subject, and message fields and appends/updates the Google Sheets \"form\" tab\n- **💌 Step 4:** Sends a JSON success response back to Fluentform confirming receipt\n\n## 🔐 Setup Instructions\n\n1. **Import** the provided `.json` workflow file into your n8n instance\n2. **Set up credentials:**\n   - Google Sheets OAuth2 credential with access to your target spreadsheets\n3. **Customize** workflow elements:\n   - Update Fluentform webhook URL in your Fluentform settings to the n8n webhook URL generated\n   - Adjust field names or spreadsheet columns if your form structure changes\n4. **Update** spreadsheet IDs and sheet names used in the Google Sheets nodes to match your own Sheets\n5. **Test** workflow thoroughly with actual Fluentform submissions to verify data flows correctly\n\n## 🧩 Pre-Requirements\n\n- Running **[n8n instance](https://n8n.partnerlinks.io/khaisastudio) (Cloud or self-hosted)**\n- Google account with access to Google Sheets and OAuth credentials\n- Fluentform installed on your website with ability to set webhook URL\n- Target Google Sheets prepared with tabs named \"News Letter\" and \"form\" with expected columns\n\n## 🧠 Nodes Used\n\n- Webhook (POST - Retrieve Leads)\n- If (Form or newsletter?)\n- Set (newsletter and form data preparation)\n- Google Sheets (Append/update for newsletter and form sheets)\n- Respond to Webhook\n\n## 📞 Support\n\n**Made by:** [khaisa Studio](khaisa.studio)  \n**Tag:** automation, Google Sheets, Fluentform, Leads \n**Category:** Marketing  \n**Need a custom?** **[Contact Me](https://khmuhtadin.com)**",
    "workflow": {
      "id": "utlCHj75iFNNfZRx",
      "meta": {
        "instanceId": "c2650793f644091dc80fb900fe63448ad1f4b774008de9608064d67294f8307c",
        "templateCredsSetupCompleted": true
      },
      "name": "Fluentform Export",
      "tags": [],
      "nodes": [
        {
          "id": "f9a0fc6b-4644-4079-8c00-234a6a4e6e92",
          "name": "Respond to Webhook",
          "type": "n8n-nodes-base.respondToWebhook",
          "position": [
            1080,
            0
          ],
          "parameters": {
            "options": {},
            "respondWith": "json",
            "responseBody": "={\n  \"status\": \"success\"\n}"
          },
          "typeVersion": 1.1
        },
        {
          "id": "bac186bc-e19d-431b-a6bb-e5cd3af9a031",
          "name": "newsletter",
          "type": "n8n-nodes-base.set",
          "position": [
            620,
            -100
          ],
          "parameters": {
            "options": {},
            "assignments": {
              "assignments": [
                {
                  "id": "5eecb1d8-1dde-4db6-9a99-c5ab39c58653",
                  "name": "email",
                  "type": "string",
                  "value": "={{ $json.body.__submission.user_inputs.email }}"
                }
              ]
            }
          },
          "typeVersion": 3.4
        },
        {
          "id": "68dc8440-a45c-4577-b303-3c127e2bd880",
          "name": "form",
          "type": "n8n-nodes-base.set",
          "position": [
            620,
            100
          ],
          "parameters": {
            "options": {},
            "assignments": {
              "assignments": [
                {
                  "id": "b7d088f7-6335-4390-b8cf-1e1caf4249bc",
                  "name": "fullname",
                  "type": "string",
                  "value": "={{ $json.body.names.first_name }} {{ $json.body.names.last_name }}"
                },
                {
                  "id": "ba15b685-5fdf-49c5-a5cf-0581355032b9",
                  "name": "email",
                  "type": "string",
                  "value": "={{ $json.body.email }}"
                },
                {
                  "id": "f8db42b1-3b5d-4b42-b5cd-c6d7696dba1a",
                  "name": "no hp",
                  "type": "string",
                  "value": "={{ $json.body.numeric_field }}"
                },
                {
                  "id": "c3b4c6d6-a227-4263-98ca-f3c20d09846d",
                  "name": "subject",
                  "type": "string",
                  "value": "={{ $json.body.subject }}"
                },
                {
                  "id": "279f2943-cb5d-4ed7-8ea8-a839e3c1b9cc",
                  "name": "message",
                  "type": "string",
                  "value": "={{ $json.body.message }}"
                }
              ]
            }
          },
          "typeVersion": 3.4
        },
        {
          "id": "64383e9d-39ac-41b6-9369-88a8ac3cf441",
          "name": "Append newsletter",
          "type": "n8n-nodes-base.googleSheets",
          "position": [
            840,
            -100
          ],
          "parameters": {
            "columns": {
              "value": {
                "Email": "={{ $json.email }}"
              },
              "schema": [
                {
                  "id": "Email",
                  "type": "string",
                  "display": true,
                  "removed": false,
                  "required": false,
                  "displayName": "Email",
                  "defaultMatch": false,
                  "canBeUsedToMatch": true
                }
              ],
              "mappingMode": "defineBelow",
              "matchingColumns": [
                "Email"
              ],
              "attemptToConvertTypes": false,
              "convertFieldsToString": false
            },
            "options": {},
            "operation": "appendOrUpdate",
            "sheetName": {
              "__rl": true,
              "mode": "list",
              "value": "gid=0",
              "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1fnNjkwA12R1wDyevySgkMaYbkJVAtagfRC8dyeyJMII/edit#gid=0",
              "cachedResultName": "News Letter"
            },
            "documentId": {
              "__rl": true,
              "mode": "list",
              "value": "1fnNjkwA12R1wDyevySgkMaYbkJVAtagfRC8dyeyJMII",
              "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1fnNjkwA12R1wDyevySgkMaYbkJVAtagfRC8dyeyJMII/edit?usp=drivesdk",
              "cachedResultName": "leads"
            }
          },
          "credentials": {
            "googleSheetsOAuth2Api": {
              "id": "credential-id",
              "name": "googleSheetsOAuth2Api Credential"
            }
          },
          "typeVersion": 4.6
        },
        {
          "id": "25bc2a16-19d6-4e15-9735-316b9aea5e60",
          "name": "POST - Retreive Leads",
          "type": "n8n-nodes-base.webhook",
          "position": [
            180,
            0
          ],
          "webhookId": "1c16c205-1617-43ca-83de-207e5fcc6de6",
          "parameters": {
            "path": "your-path",
            "options": {},
            "httpMethod": "POST",
            "responseMode": "responseNode"
          },
          "typeVersion": 2
        },
        {
          "id": "19fa286d-10ae-4afc-bf19-113a085fc371",
          "name": "Form or newsletter?",
          "type": "n8n-nodes-base.if",
          "position": [
            400,
            0
          ],
          "parameters": {
            "options": {},
            "conditions": {
              "options": {
                "version": 2,
                "leftValue": "",
                "caseSensitive": true,
                "typeValidation": "strict"
              },
              "combinator": "and",
              "conditions": [
                {
                  "id": "b096ba9d-1b60-47ab-ab9f-a4e83c953e8b",
                  "operator": {
                    "name": "filter.operator.equals",
                    "type": "string",
                    "operation": "equals"
                  },
                  "leftValue": "={{ $json.body._fluentform_2_fluentformnonce }}",
                  "rightValue": "c40c9119f6"
                }
              ]
            }
          },
          "typeVersion": 2.2
        },
        {
          "id": "1a5b1211-c7cb-46b7-a108-4c9dca305d24",
          "name": "append form",
          "type": "n8n-nodes-base.googleSheets",
          "position": [
            840,
            100
          ],
          "parameters": {
            "columns": {
              "value": {
                "email": "={{ $json.email }}",
                "no hp": "={{ $json['no hp'] }}",
                "message": "={{ $json.message }}",
                "subject": "={{ $json.subject }}",
                "full name": "={{ $json.fullname }}"
              },
              "schema": [
                {
                  "id": "full name",
                  "type": "string",
                  "display": true,
                  "required": false,
                  "displayName": "full name",
                  "defaultMatch": false,
                  "canBeUsedToMatch": true
                },
                {
                  "id": "email",
                  "type": "string",
                  "display": true,
                  "removed": false,
                  "required": false,
                  "displayName": "email",
                  "defaultMatch": false,
                  "canBeUsedToMatch": true
                },
                {
                  "id": "no hp",
                  "type": "string",
                  "display": true,
                  "required": false,
                  "displayName": "no hp",
                  "defaultMatch": false,
                  "canBeUsedToMatch": true
                },
                {
                  "id": "subject",
                  "type": "string",
                  "display": true,
                  "required": false,
                  "displayName": "subject",
                  "defaultMatch": false,
                  "canBeUsedToMatch": true
                },
                {
                  "id": "message",
                  "type": "string",
                  "display": true,
                  "required": false,
                  "displayName": "message",
                  "defaultMatch": false,
                  "canBeUsedToMatch": true
                }
              ],
              "mappingMode": "defineBelow",
              "matchingColumns": [
                "email"
              ],
              "attemptToConvertTypes": false,
              "convertFieldsToString": false
            },
            "options": {},
            "operation": "appendOrUpdate",
            "sheetName": {
              "__rl": true,
              "mode": "list",
              "value": 799661662,
              "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1fnNjkwA12R1wDyevySgkMaYbkJVAtagfRC8dyeyJMII/edit#gid=799661662",
              "cachedResultName": "form"
            },
            "documentId": {
              "__rl": true,
              "mode": "list",
              "value": "1fnNjkwA12R1wDyevySgkMaYbkJVAtagfRC8dyeyJMII",
              "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1fnNjkwA12R1wDyevySgkMaYbkJVAtagfRC8dyeyJMII/edit?usp=drivesdk",
              "cachedResultName": "leads"
            }
          },
          "credentials": {
            "googleSheetsOAuth2Api": {
              "id": "credential-id",
              "name": "googleSheetsOAuth2Api Credential"
            }
          },
          "typeVersion": 4.6
        },
        {
          "id": "node_tuuo8spg6",
          "name": "Sticky Note",
          "type": "n8n-nodes-base.stickyNote",
          "position": [
            180,
            -200
          ],
          "parameters": {
            "width": 320,
            "content": "## Guideline\n\n- adjust your ```webhook url``` on fluent form\n- configure your spreadsheet credentials"
          },
          "typeVersion": 1
        },
        {
          "id": "25381d46-98e9-49a1-911f-5d2928ed906b",
          "name": "Sticky - Parser1",
          "type": "n8n-nodes-base.stickyNote",
          "position": [
            1020,
            160
          ],
          "parameters": {
            "color": 4,
            "width": 280,
            "content": "### This Workflow is free!\n Got ideas, feedback, or just wanna chat? Hit me up [here](https://khmuhtadin.com)  \n\nFeeling generous? Buy me a  [coffee](coff.ee/khmuhtadin) to keep the buzz going! ☕"
          },
          "typeVersion": 1
        }
      ],
      "active": false,
      "pinData": {},
      "settings": {
        "executionOrder": "v1"
      },
      "versionId": "6fc3feab-072e-4c00-92a9-b5d4399dd624",
      "connections": {
        "form": {
          "main": [
            [
              {
                "node": "append form",
                "type": "main",
                "index": 0
              }
            ]
          ]
        },
        "newsletter": {
          "main": [
            [
              {
                "node": "Append newsletter",
                "type": "main",
                "index": 0
              }
            ]
          ]
        },
        "append form": {
          "main": [
            [
              {
                "node": "Respond to Webhook",
                "type": "main",
                "index": 0
              }
            ]
          ]
        },
        "Append newsletter": {
          "main": [
            [
              {
                "node": "Respond to Webhook",
                "type": "main",
                "index": 0
              }
            ]
          ]
        },
        "Form or newsletter?": {
          "main": [
            [
              {
                "node": "newsletter",
                "type": "main",
                "index": 0
              }
            ],
            [
              {
                "node": "form",
                "type": "main",
                "index": 0
              }
            ]
          ]
        },
        "POST - Retreive Leads": {
          "main": [
            [
              {
                "node": "Form or newsletter?",
                "type": "main",
                "index": 0
              }
            ]
          ]
        }
      }
    },
    "lastUpdatedBy": 29,
    "workflowInfo": {
      "nodeCount": 9,
      "nodeTypes": {
        "n8n-nodes-base.if": {
          "count": 1
        },
        "n8n-nodes-base.set": {
          "count": 2
        },
        "n8n-nodes-base.webhook": {
          "count": 1
        },
        "n8n-nodes-base.stickyNote": {
          "count": 2
        },
        "n8n-nodes-base.googleSheets": {
          "count": 2
        },
        "n8n-nodes-base.respondToWebhook": {
          "count": 1
        }
      }
    },
    "status": "published",
    "user": {
      "name": "Khairul Muhtadin",
      "username": "khmuhtadin",
      "bio": "",
      "verified": true,
      "links": [
        "https://khmuhtadin.com"
      ],
      "avatar": "https://gravatar.com/avatar/5c05e658f8405977c4ff73ba225c5d0dbdcbf9aff6436e1c740bd86907a07a48?r=pg&d=retro&size=200"
    },
    "nodes": [
      {
        "id": 18,
        "icon": "file:googleSheets.svg",
        "name": "n8n-nodes-base.googleSheets",
        "codex": {
          "data": {
            "alias": [
              "CSV",
              "Sheet",
              "Spreadsheet",
              "GS"
            ],
            "resources": {
              "generic": [
                {
                  "url": "https://n8n.io/blog/love-at-first-sight-ricardos-n8n-journey/",
                  "icon": "❤️",
                  "label": "Love at first sight: Ricardo’s n8n journey"
                },
                {
                  "url": "https://n8n.io/blog/why-business-process-automation-with-n8n-can-change-your-daily-life/",
                  "icon": "🧬",
                  "label": "Why business process automation with n8n can change your daily life"
                },
                {
                  "url": "https://n8n.io/blog/automatically-adding-expense-receipts-to-google-sheets-with-telegram-mindee-twilio-and-n8n/",
                  "icon": "🧾",
                  "label": "Automatically Adding Expense Receipts to Google Sheets with Telegram, Mindee, Twilio, and n8n"
                },
                {
                  "url": "https://n8n.io/blog/supercharging-your-conference-registration-process-with-n8n/",
                  "icon": "🎫",
                  "label": "Supercharging your conference registration process with n8n"
                },
                {
                  "url": "https://n8n.io/blog/creating-triggers-for-n8n-workflows-using-polling/",
                  "icon": "⏲",
                  "label": "Creating triggers for n8n workflows using polling"
                },
                {
                  "url": "https://n8n.io/blog/no-code-ecommerce-workflow-automations/",
                  "icon": "store",
                  "label": "6 e-commerce workflows to power up your Shopify s"
                },
                {
                  "url": "https://n8n.io/blog/migrating-community-metrics-to-orbit-using-n8n/",
                  "icon": "📈",
                  "label": "Migrating Community Metrics to Orbit using n8n"
                },
                {
                  "url": "https://n8n.io/blog/automate-google-apps-for-productivity/",
                  "icon": "💡",
                  "label": "15 Google apps you can combine and automate to increase productivity"
                },
                {
                  "url": "https://n8n.io/blog/your-business-doesnt-need-you-to-operate/",
                  "icon": " 🖥️",
                  "label": "Hey founders! Your business doesn't need you to operate"
                },
                {
                  "url": "https://n8n.io/blog/how-honest-burgers-use-automation-to-save-100k-per-year/",
                  "icon": "🍔",
                  "label": "How Honest Burgers Use Automation to Save $100k per year"
                },
                {
                  "url": "https://n8n.io/blog/how-a-digital-strategist-uses-n8n-for-online-marketing/",
                  "icon": "💻",
                  "label": "How a digital strategist uses n8n for online marketing"
                },
                {
                  "url": "https://n8n.io/blog/why-this-product-manager-loves-workflow-automation-with-n8n/",
                  "icon": "🧠",
                  "label": "Why this Product Manager loves workflow automation with n8n"
                },
                {
                  "url": "https://n8n.io/blog/sending-automated-congratulations-with-google-sheets-twilio-and-n8n/",
                  "icon": "🙌",
                  "label": "Sending Automated Congratulations with Google Sheets, Twilio, and n8n "
                },
                {
                  "url": "https://n8n.io/blog/how-a-membership-development-manager-automates-his-work-and-investments/",
                  "icon": "📈",
                  "label": "How a Membership Development Manager automates his work and investments"
                },
                {
                  "url": "https://n8n.io/blog/aws-workflow-automation/",
                  "label": "7 no-code workflow automations for Amazon Web Services"
                }
              ],
              "primaryDocumentation": [
                {
                  "url": "https://docs.n8n.io/integrations/builtin/app-nodes/n8n-nodes-base.googlesheets/"
                }
              ],
              "credentialDocumentation": [
                {
                  "url": "https://docs.n8n.io/integrations/builtin/credentials/google/oauth-single-service/"
                }
              ]
            },
            "categories": [
              "Data & Storage",
              "Productivity"
            ],
            "nodeVersion": "1.0",
            "codexVersion": "1.0"
          }
        },
        "group": "[\"input\",\"output\"]",
        "defaults": {
          "name": "Google Sheets"
        },
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        "name": "n8n-nodes-base.respondToWebhook",
        "codex": {
          "data": {
            "resources": {
              "primaryDocumentation": [
                {
                  "url": "https://docs.n8n.io/integrations/builtin/core-nodes/n8n-nodes-base.respondtowebhook/"
                }
              ]
            },
            "categories": [
              "Core Nodes",
              "Utility"
            ],
            "nodeVersion": "1.0",
            "codexVersion": "1.0",
            "subcategories": {
              "Core Nodes": [
                "Helpers"
              ]
            }
          }
        },
        "group": "[\"transform\"]",
        "defaults": {
          "name": "Respond to Webhook"
        },
        "iconData": {
          "type": "file",
          "fileBuffer": "data:image/svg+xml;base64,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"
        },
        "displayName": "Respond to Webhook",
        "typeVersion": 2,
        "nodeCategories": [
          {
            "id": 7,
            "name": "Utility"
          },
          {
            "id": 9,
            "name": "Core Nodes"
          }
        ]
      },
      {
        "id": 565,
        "icon": "fa:sticky-note",
        "name": "n8n-nodes-base.stickyNote",
        "codex": {
          "data": {
            "alias": [
              "Comments",
              "Notes",
              "Sticky"
            ],
            "categories": [
              "Core Nodes"
            ],
            "nodeVersion": "1.0",
            "codexVersion": "1.0",
            "subcategories": {
              "Core Nodes": [
                "Helpers"
              ]
            }
          }
        },
        "group": "[\"input\"]",
        "defaults": {
          "name": "Sticky Note",
          "color": "#FFD233"
        },
        "iconData": {
          "icon": "sticky-note",
          "type": "icon"
        },
        "displayName": "Sticky Note",
        "typeVersion": 1,
        "nodeCategories": [
          {
            "id": 9,
            "name": "Core Nodes"
          }
        ]
      }
    ],
    "categories": [
      {
        "id": 37,
        "name": "Lead Generation"
      }
    ],
    "image": []
  }
}