{
  "workflow": {
    "id": 5616,
    "name": "Automated n8n workflows backup on GitLab with username organization",
    "views": 359,
    "recentViews": 0,
    "totalViews": 359,
    "createdAt": "2025-07-03T02:59:33.655Z",
    "description": "## Overview\nThis solution ensures the secure backup and version control of your self-hosted n8n workflows by storing them in a GitLab repository. It compares current workflows with their GitLab counterparts, updates files when differences are detected, and organizes them in user-specific folders (e.g., repo -> username -> workflow.json). Backups are triggered manually or weekly, with a success notification sent via email.\n\n## Operational Process\n- **Manual Backup Trigger**: Initiates the backup process on demand.\n- **Scheduled Weekly Backup**: Automatically triggers the backup every week.\n- **Fetch N8N Workflows**: Retrieves all workflows from n8n using the API (getAll:workflow).\n- **Prepare Backup Metadata**: Generates metadata, including user details for folder organization.\n- **Process Each Workflow**: Handles each workflow individually for processing.\n- **Format Workflow for GitLab**: Structures workflows with proper versioning for GitLab compatibility.\n- **Rate Limit Control**: Manages API rate limits to ensure smooth operation.\n- **Create to GitLab Repository**: Saves workflows to GitLab; creates a new file if it doesn’t exist.\n- **Check Backup Status**: Verifies if the file exists; if true, proceeds to update; if false, loops back.\n- **Update Backup Summary**: Updates the existing file in GitLab with the latest version.\n- **Log Backup Results**: Records the outcome of the backup process.\n- **Send Email**: Sends a confirmation email:  \n  *\"Hello, The scheduled backup of all n8n workflows has been completed successfully. All workflows have been committed to the GitLab repository without any errors. Regards, n8n Automation Bot\"*\n\n## Implementation Guide\n1. Import this solution into your n8n instance.\n2. Configure GitLab API credentials and specify the target repository.\n3. Set up n8n API access to enable workflow retrieval.\n4. Customize the Prepare Backup Metadata node to map users to folders as needed.\n5. Test the process using the Manual Backup Trigger to confirm GitLab integration.\n6. Schedule weekly backups via the Scheduled Weekly Backup node (recommended for Fridays).\n\n## Requirements\n- GitLab API credentials with write access\n- n8n API access for workflow retrieval\n- A configured GitLab repository\n\n## Customization Options\n- Adjust the Prepare Backup Metadata node to include additional user fields.\n- Modify the Rate Limit Control node to accommodate varying API limits.\n- Tailor the Send Email node to include custom notification details.\n\n",
    "workflow": {
      "id": "5ZZy57tVLfqtQZfF",
      "meta": {
        "instanceId": "dd69efaf8212c74ad206700d104739d3329588a6f3f8381a46a481f34c9cc281",
        "templateCredsSetupCompleted": true
      },
      "name": "Automated Backup of n8n Workflows to GitLab Organized by Username",
      "tags": [],
      "nodes": [
        {
          "id": "79975f6a-5aa3-4452-ba09-b489eb8c197e",
          "name": "Manual Backup Trigger",
          "type": "n8n-nodes-base.manualTrigger",
          "position": [
            -820,
            35
          ],
          "parameters": {},
          "typeVersion": 1
        },
        {
          "id": "2d5d5165-ba45-410c-8c5a-37c142b24cc1",
          "name": "Scheduled Weekly Backup",
          "type": "n8n-nodes-base.scheduleTrigger",
          "position": [
            -820,
            235
          ],
          "parameters": {
            "rule": {
              "interval": [
                {
                  "field": "weeks",
                  "triggerAtDay": [
                    5
                  ],
                  "triggerAtHour": 18
                }
              ]
            }
          },
          "notesInFlow": false,
          "typeVersion": 1.2
        },
        {
          "id": "6662cc05-fe42-4f80-a59a-ba670ed143f2",
          "name": "Fetch N8N Workflows",
          "type": "n8n-nodes-base.n8n",
          "position": [
            -600,
            135
          ],
          "parameters": {
            "filters": {},
            "requestOptions": {}
          },
          "credentials": {
            "n8nApi": {
              "id": "credential-id",
              "name": "n8nApi Credential"
            }
          },
          "typeVersion": 1
        },
        {
          "id": "08d1c5cc-725b-4c9b-a7e4-55df5cd74a27",
          "name": "Prepare Backup Metadata",
          "type": "n8n-nodes-base.set",
          "position": [
            -380,
            135
          ],
          "parameters": {
            "options": {},
            "assignments": {
              "assignments": [
                {
                  "id": "backup-date",
                  "name": "backupDate",
                  "type": "string",
                  "value": "={{ $now.setZone('UTC').toFormat('yyyy-MM-dd') }}"
                },
                {
                  "id": "backup-path",
                  "name": "backupPath",
                  "type": "string",
                  "value": "=backups/{{ $now.setZone('UTC').toFormat('yyyy') }}/{{ $now.setZone('UTC').toFormat('MM') }}"
                }
              ]
            },
            "includeOtherFields": true
          },
          "typeVersion": 3.3
        },
        {
          "id": "cbae944a-2622-4ae7-99c1-56efc56d07cf",
          "name": "Process Each Workflow",
          "type": "n8n-nodes-base.splitInBatches",
          "position": [
            -160,
            135
          ],
          "parameters": {
            "options": {}
          },
          "typeVersion": 3
        },
        {
          "id": "693af3e9-5e9c-44c6-84a3-9a7c7dcca189",
          "name": "Format Workflow for GitLab",
          "type": "n8n-nodes-base.set",
          "position": [
            60,
            -140
          ],
          "parameters": {
            "options": {},
            "assignments": {
              "assignments": [
                {
                  "id": "workflow-data",
                  "name": "workflowData",
                  "type": "object",
                  "value": "={{\n  {\n    \"id\": $json.id,\n    \"name\": $json.name,\n    \"active\": $json.active,\n    \"nodes\": $json.nodes,\n    \"connections\": $json.connections,\n    \"settings\": $json.settings,\n    \"staticData\": $json.staticData,\n    \"tags\": $json.tags,\n    \"versionId\": $json.versionId,\n    \"triggerCount\": $json.triggerCount,\n    \"createdAt\": $json.createdAt,\n    \"updatedAt\": $json.updatedAt\n  }\n}}"
                },
                {
                  "id": "creator-name",
                  "name": "creatorName",
                  "type": "string",
                  "value": "={{ $json.name.toLowerCase().includes('vrushti') ? 'vrushti' : $json.name.toLowerCase().includes('poojan') ? 'poojan' : $json.name.toLowerCase().includes('pragnesh') ? 'pragnesh' : $json.name.toLowerCase().includes('ajay') ? 'ajay' : 'general' }}"
                },
                {
                  "id": "file-name",
                  "name": "fileName",
                  "type": "string",
                  "value": "={{ $json.name.replace(/[^a-zA-Z0-9\\-_]/g, '_').replace(/_+/g, '_').replace(/^_|_$/g, '') }}.json"
                },
                {
                  "id": "file-path",
                  "name": "filePath",
                  "type": "string",
                  "value": "=n8n-workflows/{{ $json.name.toLowerCase().includes('vrushti') ? 'vrushti' : $json.name.toLowerCase().includes('poojan') ? 'poojan' : $json.name.toLowerCase().includes('pragnesh') ? 'pragnesh' : $json.name.toLowerCase().includes('ajay') ? 'ajay' : 'general' }}/{{ $json.name.replace(/[^a-zA-Z0-9\\-_]/g, '_').replace(/_+/g, '_').replace(/^_|_$/g, '') }}.json"
                }
              ]
            },
            "includeOtherFields": true
          },
          "typeVersion": 3.3
        },
        {
          "id": "dea22b1e-e1b3-4440-b757-ba70339950de",
          "name": "Rate Limit Control",
          "type": "n8n-nodes-base.wait",
          "position": [
            280,
            -140
          ],
          "webhookId": "c06823b0-4637-4e20-9c10-e020b3a74649",
          "parameters": {
            "amount": 2
          },
          "typeVersion": 1.1
        },
        {
          "id": "419a3294-fe3c-41e8-a863-3b9143c8fbba",
          "name": "Check Backup Status",
          "type": "n8n-nodes-base.if",
          "position": [
            720,
            -140
          ],
          "parameters": {
            "options": {},
            "conditions": {
              "options": {
                "version": 2,
                "leftValue": "",
                "caseSensitive": true,
                "typeValidation": "strict"
              },
              "combinator": "and",
              "conditions": [
                {
                  "id": "6edbebb3-1dc9-4e70-bd4b-0c02e6574808",
                  "operator": {
                    "name": "filter.operator.equals",
                    "type": "string",
                    "operation": "equals"
                  },
                  "leftValue": "={{ $json.error }}",
                  "rightValue": "Bad request - please check your parameters"
                }
              ]
            }
          },
          "typeVersion": 2.2
        },
        {
          "id": "bf9ad468-20ad-412a-aceb-034e06795780",
          "name": "Log Backup Results",
          "type": "n8n-nodes-base.set",
          "position": [
            60,
            60
          ],
          "parameters": {
            "options": {},
            "assignments": {
              "assignments": [
                {
                  "id": "error-log",
                  "name": "errorLog",
                  "type": "string",
                  "value": "=Failed to process {{ $json.fileName }}: {{ $json.error?.message || 'Unknown error' }}"
                },
                {
                  "id": "success-log",
                  "name": "successLog",
                  "type": "string",
                  "value": "=Successfully processed {{ $json.fileName }} for {{ $json.creatorName }}"
                }
              ]
            },
            "includeOtherFields": true
          },
          "typeVersion": 3.3
        },
        {
          "id": "7d67c031-8c4a-409b-9c7e-69775b28abf1",
          "name": "Update Backup Summary",
          "type": "n8n-nodes-base.gitlab",
          "position": [
            940,
            35
          ],
          "parameters": {
            "owner": "gitlab-user",
            "branch": "main",
            "filePath": "={{ $('Rate Limit Control').item.json.filePath }}",
            "resource": "file",
            "operation": "edit",
            "repository": "n8n-backup",
            "fileContent": "={{ JSON.stringify( $('Rate Limit Control').item.json.workflowData, null, 2) }}",
            "commitMessage": "=Update {{ $('Rate Limit Control').item.json.fileName }} in {{ $('Rate Limit Control').item.json.creatorName }} folder via n8n automation"
          },
          "credentials": {
            "gitlabApi": {
              "id": "credential-id",
              "name": "gitlabApi Credential"
            }
          },
          "typeVersion": 1,
          "continueOnFail": true
        },
        {
          "id": "52424bd4-cbce-44a9-ab17-ddf1a910a5b9",
          "name": "Send email",
          "type": "n8n-nodes-base.emailSend",
          "position": [
            280,
            60
          ],
          "webhookId": "c2139c63-5ead-4606-b54f-1d94f77d1b20",
          "parameters": {
            "text": "Hello,\n\nThe scheduled backup of all n8n workflows has been completed successfully.\n\nAll workflows have been committed to the GitLab repository without any errors.\n\nRegards,\nn8n Automation Bot",
            "options": {},
            "subject": "n8n workflows backup notification",
            "toEmail": "abc.gmail.com",
            "fromEmail": "user@example.com",
            "emailFormat": "text"
          },
          "credentials": {
            "smtp": {
              "id": "credential-id",
              "name": "smtp Credential"
            }
          },
          "typeVersion": 2.1
        },
        {
          "id": "5447ade3-d338-4341-ac86-36e1c1379f5f",
          "name": "Create to GitLab Repository",
          "type": "n8n-nodes-base.gitlab",
          "position": [
            500,
            -140
          ],
          "parameters": {
            "owner": "gitlab-user",
            "branch": "main",
            "filePath": "={{ $json.filePath }}",
            "resource": "file",
            "repository": "n8n-backup",
            "fileContent": "={{ JSON.stringify($json.workflowData, null, 2) }}",
            "commitMessage": "=Add  {{ $json.fileName }} - {{ $json.creatorName }} folder via n8n automation"
          },
          "credentials": {
            "gitlabApi": {
              "id": "credential-id",
              "name": "gitlabApi Credential"
            }
          },
          "typeVersion": 1,
          "continueOnFail": true
        },
        {
          "id": "bf1d778c-2363-46da-8197-2fc673b0b258",
          "name": "Sticky Note",
          "type": "n8n-nodes-base.stickyNote",
          "position": [
            -900,
            -160
          ],
          "parameters": {
            "height": 560,
            "content": "## Backup Initiation: \n\nTriggers manually or weekly to start the process "
          },
          "typeVersion": 1
        },
        {
          "id": "742d27cd-19e4-46d5-bffb-0bac0d101a58",
          "name": "Sticky Note1",
          "type": "n8n-nodes-base.stickyNote",
          "position": [
            -630,
            -265
          ],
          "parameters": {
            "color": 3,
            "width": 380,
            "height": 560,
            "content": "## Workflow Retrieval & Prep: \n\nFetches workflows and prepares metadata"
          },
          "typeVersion": 1
        },
        {
          "id": "8c5e0911-391d-44ca-871b-8d6e20e65939",
          "name": "Sticky Note2",
          "type": "n8n-nodes-base.stickyNote",
          "position": [
            -230,
            -265
          ],
          "parameters": {
            "color": 6,
            "width": 1340,
            "height": 560,
            "content": "## Combined Processing, Storage, and Notification: \n\nProcesses and formats workflows, saves them to GitLab with file existence checks and updates user-wise, logs results, and sends a success email."
          },
          "typeVersion": 1
        }
      ],
      "active": false,
      "pinData": {},
      "settings": {
        "executionOrder": "v1"
      },
      "versionId": "53da3fbb-7cb8-467b-bac5-c82a414b0096",
      "connections": {
        "Log Backup Results": {
          "main": [
            [
              {
                "node": "Send email",
                "type": "main",
                "index": 0
              }
            ]
          ]
        },
        "Rate Limit Control": {
          "main": [
            [
              {
                "node": "Create to GitLab Repository",
                "type": "main",
                "index": 0
              }
            ]
          ]
        },
        "Check Backup Status": {
          "main": [
            [
              {
                "node": "Update Backup Summary",
                "type": "main",
                "index": 0
              }
            ],
            [
              {
                "node": "Process Each Workflow",
                "type": "main",
                "index": 0
              }
            ]
          ]
        },
        "Fetch N8N Workflows": {
          "main": [
            [
              {
                "node": "Prepare Backup Metadata",
                "type": "main",
                "index": 0
              }
            ]
          ]
        },
        "Manual Backup Trigger": {
          "main": [
            [
              {
                "node": "Fetch N8N Workflows",
                "type": "main",
                "index": 0
              }
            ]
          ]
        },
        "Process Each Workflow": {
          "main": [
            [
              {
                "node": "Log Backup Results",
                "type": "main",
                "index": 0
              }
            ],
            [
              {
                "node": "Format Workflow for GitLab",
                "type": "main",
                "index": 0
              }
            ]
          ]
        },
        "Update Backup Summary": {
          "main": [
            [
              {
                "node": "Process Each Workflow",
                "type": "main",
                "index": 0
              }
            ]
          ]
        },
        "Prepare Backup Metadata": {
          "main": [
            [
              {
                "node": "Process Each Workflow",
                "type": "main",
                "index": 0
              }
            ]
          ]
        },
        "Scheduled Weekly Backup": {
          "main": [
            [
              {
                "node": "Fetch N8N Workflows",
                "type": "main",
                "index": 0
              }
            ]
          ]
        },
        "Format Workflow for GitLab": {
          "main": [
            [
              {
                "node": "Rate Limit Control",
                "type": "main",
                "index": 0
              }
            ]
          ]
        },
        "Create to GitLab Repository": {
          "main": [
            [
              {
                "node": "Check Backup Status",
                "type": "main",
                "index": 0
              }
            ]
          ]
        }
      }
    },
    "lastUpdatedBy": 29,
    "workflowInfo": {
      "nodeCount": 15,
      "nodeTypes": {
        "n8n-nodes-base.if": {
          "count": 1
        },
        "n8n-nodes-base.n8n": {
          "count": 1
        },
        "n8n-nodes-base.set": {
          "count": 3
        },
        "n8n-nodes-base.wait": {
          "count": 1
        },
        "n8n-nodes-base.gitlab": {
          "count": 2
        },
        "n8n-nodes-base.emailSend": {
          "count": 1
        },
        "n8n-nodes-base.stickyNote": {
          "count": 3
        },
        "n8n-nodes-base.manualTrigger": {
          "count": 1
        },
        "n8n-nodes-base.splitInBatches": {
          "count": 1
        },
        "n8n-nodes-base.scheduleTrigger": {
          "count": 1
        }
      }
    },
    "status": "published",
    "user": {
      "name": "Oneclick AI Squad",
      "username": "oneclick-ai",
      "bio": "The AI Squad Initiative is a pioneering effort to build, automate and scale AI-powered workflows using n8n.io. Our mission is to help individuals and businesses integrate AI agents seamlessly into their daily operations  from automating tasks and enhancing productivity to creating innovative, intelligent solutions. We design modular, reusable AI workflow templates that empower creators, developers and teams to supercharge their automation with minimal effort and maximum impact.",
      "verified": true,
      "links": [
        "https://www.oneclickitsolution.com/"
      ],
      "avatar": "https://gravatar.com/avatar/848fca91367142f65f9e5c55d64e5c9952b160d7b060d103b52aa343c6bc7b3d?r=pg&d=retro&size=200"
    },
    "nodes": [
      {
        "id": 11,
        "icon": "fa:envelope",
        "name": "n8n-nodes-base.emailSend",
        "codex": {
          "data": {
            "alias": [
              "SMTP",
              "email",
              "human",
              "form",
              "wait",
              "hitl",
              "approval"
            ],
            "resources": {
              "generic": [
                {
                  "url": "https://n8n.io/blog/2021-the-year-to-automate-the-new-you-with-n8n/",
                  "icon": "☀️",
                  "label": "2021: The Year to Automate the New You with n8n"
                },
                {
                  "url": "https://n8n.io/blog/build-your-own-virtual-assistant-with-n8n-a-step-by-step-guide/",
                  "icon": "👦",
                  "label": "Build your own virtual assistant with n8n: A step by step guide"
                }
              ],
              "primaryDocumentation": [
                {
                  "url": "https://docs.n8n.io/integrations/builtin/core-nodes/n8n-nodes-base.sendemail/"
                }
              ],
              "credentialDocumentation": [
                {
                  "url": "https://docs.n8n.io/integrations/builtin/credentials/sendemail/"
                }
              ]
            },
            "categories": [
              "Communication",
              "HITL",
              "Core Nodes"
            ],
            "nodeVersion": "1.0",
            "codexVersion": "1.0",
            "subcategories": {
              "HITL": [
                "Human in the Loop"
              ]
            }
          }
        },
        "group": "[\"output\"]",
        "defaults": {
          "name": "Send Email",
          "color": "#00bb88"
        },
        "iconData": {
          "icon": "envelope",
          "type": "icon"
        },
        "displayName": "Send Email",
        "typeVersion": 2,
        "nodeCategories": [
          {
            "id": 6,
            "name": "Communication"
          },
          {
            "id": 9,
            "name": "Core Nodes"
          },
          {
            "id": 28,
            "name": "HITL"
          }
        ]
      },
      {
        "id": 20,
        "icon": "fa:map-signs",
        "name": "n8n-nodes-base.if",
        "codex": {
          "data": {
            "alias": [
              "Router",
              "Filter",
              "Condition",
              "Logic",
              "Boolean",
              "Branch"
            ],
            "details": "The IF node can be used to implement binary conditional logic in your workflow. You can set up one-to-many conditions to evaluate each item of data being inputted into the node. That data will either evaluate to TRUE or FALSE and route out of the node accordingly.\n\nThis node has multiple types of conditions: Bool, String, Number, and Date & Time.",
            "resources": {
              "generic": [
                {
                  "url": "https://n8n.io/blog/learn-to-automate-your-factorys-incident-reporting-a-step-by-step-guide/",
                  "icon": "🏭",
                  "label": "Learn to Automate Your Factory's Incident Reporting: A Step by Step Guide"
                },
                {
                  "url": "https://n8n.io/blog/2021-the-year-to-automate-the-new-you-with-n8n/",
                  "icon": "☀️",
                  "label": "2021: The Year to Automate the New You with n8n"
                },
                {
                  "url": "https://n8n.io/blog/why-business-process-automation-with-n8n-can-change-your-daily-life/",
                  "icon": "🧬",
                  "label": "Why business process automation with n8n can change your daily life"
                },
                {
                  "url": "https://n8n.io/blog/create-a-toxic-language-detector-for-telegram/",
                  "icon": "🤬",
                  "label": "Create a toxic language detector for Telegram in 4 step"
                },
                {
                  "url": "https://n8n.io/blog/no-code-ecommerce-workflow-automations/",
                  "icon": "store",
                  "label": "6 e-commerce workflows to power up your Shopify s"
                },
                {
                  "url": "https://n8n.io/blog/how-to-build-a-low-code-self-hosted-url-shortener/",
                  "icon": "🔗",
                  "label": "How to build a low-code, self-hosted URL shortener in 3 steps"
                },
                {
                  "url": "https://n8n.io/blog/automate-your-data-processing-pipeline-in-9-steps-with-n8n/",
                  "icon": "⚙️",
                  "label": "Automate your data processing pipeline in 9 steps"
                },
                {
                  "url": "https://n8n.io/blog/how-to-get-started-with-crm-automation-and-no-code-workflow-ideas/",
                  "icon": "👥",
                  "label": "How to get started with CRM automation (with 3 no-code workflow ideas"
                },
                {
                  "url": "https://n8n.io/blog/5-tasks-you-can-automate-with-notion-api/",
                  "icon": "⚡️",
                  "label": "5 tasks you can automate with the new Notion API "
                },
                {
                  "url": "https://n8n.io/blog/automate-google-apps-for-productivity/",
                  "icon": "💡",
                  "label": "15 Google apps you can combine and automate to increase productivity"
                },
                {
                  "url": "https://n8n.io/blog/automation-for-maintainers-of-open-source-projects/",
                  "icon": "🏷️",
                  "label": "How to automatically manage contributions to open-source projects"
                },
                {
                  "url": "https://n8n.io/blog/how-uproc-scraped-a-multi-page-website-with-a-low-code-workflow/",
                  "icon": " 🕸️",
                  "label": "How uProc scraped a multi-page website with a low-code workflow"
                },
                {
                  "url": "https://n8n.io/blog/5-workflow-automations-for-mattermost-that-we-love-at-n8n/",
                  "icon": "🤖",
                  "label": "5 workflow automations for Mattermost that we love at n8n"
                },
                {
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}