{ "workflow": { "id": 5473, "name": "AI-powered email to Jira ticket creation with Llama 3.2", "views": 3241, "recentViews": 1, "totalViews": 3241, "createdAt": "2025-06-30T10:09:56.953Z", "description": "This AI-powered workflow reads emails, understands the request using an LLM, and creates structured Jira issues.\n\n### Key Insights\n\n- Poll for new emails every 5 minutes; ensure Gmail/IMAP is properly configured. \n- AI analysis requires a reliable LLM model (e.g., Chat Model or AI Tool).\n\n### Workflow Process\n\n- Trigger the workflow with the `Check for New Emails Gmail Trigger` node. \n- Fetch full email content using the `Fetch Full Email Content get message` node. \n- Analyze email content with the `Analyze Email & Extract Tasks` node using AI. \n- Parse the AI-generated JSON output into tasks with the `Parse JSON Output from AI` node. \n- Create the main Jira issue with the `Jira - Create Main Issue create: issue` node. \n- Split subtasks from JSON and create them with the `Split Subtasks JSON Items` and `Create Subtasks create: issue` nodes.\n\n### Usage Guide\n\n- Import the workflow into n8n and configure Gmail and Jira credentials. \n- Test with a sample email to ensure ticket creation and subtask assignment.\n\n### Prerequisites\n\n- Gmail/IMAP credentials for email polling \n- Jira API credentials with issue creation permissions \n\n### Customization Options\n\nAdjust the `Analyze Email & Extract Tasks` node to refine AI task extraction or modify the polling frequency in the trigger node.", "workflow": { "id": "IIsrIl8ZXuHxxrrN", "meta": { "instanceId": "dd69efaf8212c74ad206700d104739d3329588a6f3f8381a46a481f34c9cc281", "templateCredsSetupCompleted": true }, "name": "Email-to-Jira Auto Ticket Creator (AI-powered) with n8n", "tags": [], "nodes": [ { "id": "80da05bf-11e1-4e94-bdc2-c720d2e0149f", "name": "Fetch Full Email Content\t", "type": "n8n-nodes-base.gmail", "position": [ 220, 0 ], "webhookId": "6c809fc4-0532-4094-b32b-43951734fad1", "parameters": { "simple": false, "options": {}, "messageId": "={{ $json.id }}", "operation": "get" }, "credentials": { "gmailOAuth2": { "id": "credential-id", "name": "gmailOAuth2 Credential" } }, "typeVersion": 2.1 }, { "id": "c674d95f-f1bb-4244-b894-357d44e95fbb", "name": "Analyze Email & Extract Tasks\t", "type": "@n8n/n8n-nodes-langchain.agent", "position": [ 440, 0 ], "parameters": { "text": "={{ $json.text }}", "options": { "systemMessage": "=You are a Jira assistant.\n\nAnalyze the following email content and generate structured output in **pure JSON** format.\n\nInstructions:\n1. Identify if the email is about a \"feature\" or an \"issue\".\n2. Provide a short but clear summary (`main_ticket`) for the main ticket.\n3. Include a meaningful one-liner (`main_description`) describing the overall goal.\n4. Break down all actionable items into `sub_tasks`, each with:\n - a short `summary`\n - a short `description` that elaborates slightly more on the task.\n5. Respond ONLY in a valid JSON object. No extra explanation, no Markdown, no bullet points, no formatting โ€” only raw JSON.\n\nExpected JSON format:\n{\n \"category\": \"Issue\" | \"Feature\",\n \"main_ticket\": \"Short summary of the main ticket\",\n \"main_description\": \"One-liner describing the main ticket goal\",\n \"sub_tasks\": [\n {\n \"summary\": \"Short sub-task summary\",\n \"description\": \"Slightly more detailed description\"\n },\n ...\n ]\n}\n\nuse think tool also if needed.\nInput:\n{{ $json.text }}\n" }, "promptType": "define" }, "typeVersion": 1.8 }, { "id": "51d2c717-4eda-4e1d-a155-eda1729b3c61", "name": "AI Tool - Think Support\t", "type": "@n8n/n8n-nodes-langchain.toolThink", "position": [ 588, 220 ], "parameters": {}, "typeVersion": 1 }, { "id": "5a611d35-2d2f-4508-99b1-c3ea3144b6bf", "name": "Chat Model", "type": "@n8n/n8n-nodes-langchain.lmChatOllama", "position": [ 468, 220 ], "parameters": { "model": "=llama3.2", "options": {} }, "credentials": { "ollamaApi": { "id": "credential-id", "name": "ollamaApi Credential" } }, "typeVersion": 1 }, { "id": "65448a27-838d-4860-8425-9ea8d9ad363a", "name": "Parse JSON Output from AI\t", "type": "n8n-nodes-base.code", "position": [ 1036, 0 ], "parameters": { "jsCode": "// Get the raw output from the previous AI Agent node\nconst rawOutput = $input.first().json.output;\n\n// Remove code block wrappers like ```json and ```\nconst cleaned = rawOutput\n .replace(/^```json/, '')\n .replace(/```$/, '')\n .trim();\n\nlet parsed;\ntry {\n parsed = JSON.parse(cleaned);\n} catch (err) {\n throw new Error(\"Failed to parse AI output as JSON: \" + err.message);\n}\n\n// Now return the structured data so it can be used by later nodes\nreturn parsed;" }, "typeVersion": 2 }, { "id": "e590efd2-0fdb-489f-ae41-e27d2b15afcf", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ -20, -540 ], "parameters": { "width": 540, "height": 440, "content": "๐Ÿ“Œ Email-to-Jira Auto Ticket Creator (AI-powered) โ€“ Overview\n\nThis AI-powered workflow reads emails, understands the request using an LLM, and creates structured Jira issues:\n\nFlow Steps:\n\n๐Ÿ“จ Polls for new emails every 5 minutes.\n\n๐Ÿ“ฌ Fetches full email content.\n\n๐Ÿง  Analyzes content using AI to understand the issue or feature request.\n\n๐Ÿ“Š Parses structured task data (main task + subtasks).\n\n๐Ÿงพ Creates a main Jira task.\n\n๐Ÿงพ Creates all related subtasks in Jira under the main task.\n\nPerfect for project teams who get work requests via email and want them converted into actionable Jira tickets automatically." }, "typeVersion": 1 }, { "id": "4f22474a-0a1a-4902-b357-58aabd8c24c5", "name": "Check for New Emails\t", "type": "n8n-nodes-base.gmailTrigger", "position": [ 0, 0 ], "parameters": { "filters": { "sender": "user@example.com" }, "pollTimes": { "item": [ { "mode": "everyX", "unit": "minutes", "value": 5 } ] } }, "credentials": { "gmailOAuth2": { "id": "credential-id", "name": "gmailOAuth2 Credential" } }, "typeVersion": 1.2 }, { "id": "1e32f8e1-844e-45b0-b4ce-3e87b6e462ea", "name": "Jira - Create Main Issue", "type": "n8n-nodes-base.jira", "position": [ 1256, 0 ], "parameters": { "project": { "__rl": true, "mode": "id", "value": "10002" }, "summary": "={{ $json.main_ticket }}", "issueType": { "__rl": true, "mode": "list", "value": "10008", "cachedResultName": "Task" }, "additionalFields": { "assignee": { "__rl": true, "mode": "list", "value": "5fec3f15dd5eb501088e0226", "cachedResultName": "ajay" }, "description": "={{ $json.main_description }}" } }, "credentials": { "jiraSoftwareCloudApi": { "id": "credential-id", "name": "jiraSoftwareCloudApi Credential" } }, "executeOnce": false, "retryOnFail": false, "typeVersion": 1 }, { "id": "291a29fb-bce3-4553-af91-b9be4ab6eb6e", "name": "Create Subtasks\t", "type": "n8n-nodes-base.jira", "position": [ 1696, 0 ], "parameters": { "project": { "__rl": true, "mode": "id", "value": "10002" }, "summary": "={{ $json.sub_task.summary }}", "issueType": { "__rl": true, "mode": "list", "value": "10010", "cachedResultName": "Subtask" }, "additionalFields": { "assignee": { "__rl": true, "mode": "list", "value": "5fec3f15dd5eb501088e0226", "cachedResultName": "ajay" }, "description": "={{ $json.sub_task.description }}", "parentIssueKey": "={{ $('Jira - Create Main Issue').item.json.key }}" } }, "credentials": { "jiraSoftwareCloudApi": { "id": "credential-id", "name": "jiraSoftwareCloudApi Credential" } }, "typeVersion": 1 }, { "id": "d2912bbc-177d-4683-b8ec-c54167148931", "name": "Split Subtasks JSON to Items\t", "type": "n8n-nodes-base.code", "position": [ 1476, 0 ], "parameters": { "jsCode": "const subtasks = $('Parse JSON Output from AI\t').first().json.sub_tasks;\n\nreturn subtasks.map(task => {\n return {\n json: {\n sub_task: task\n }\n };\n});" }, "typeVersion": 2 }, { "id": "1f1f7172-bc9d-4e48-ac2d-d7f59f396b4a", "name": "Wait", "type": "n8n-nodes-base.wait", "position": [ 800, 0 ], "webhookId": "d5e70f73-8c17-4e02-b029-fe0b3f703c83", "parameters": {}, "typeVersion": 1.1 } ], "active": false, "pinData": {}, "settings": { "executionOrder": "v1" }, "versionId": "5b67825d-b2f8-46f9-ba92-9ea9727c8d22", "connections": { "Wait": { "main": [ [ { "node": "Parse JSON Output from AI\t", "type": "main", "index": 0 } ] ] }, "Chat Model": { "ai_languageModel": [ [ { "node": "Analyze Email & Extract Tasks\t", "type": "ai_languageModel", "index": 0 } ] ] }, "Check for New Emails\t": { "main": [ [ { "node": "Fetch Full Email Content\t", "type": "main", "index": 0 } ] ] }, "AI Tool - Think Support\t": { "ai_tool": [ [ { "node": "Analyze Email & Extract Tasks\t", "type": "ai_tool", "index": 0 } ] ] }, "Jira - Create Main Issue": { "main": [ [ { "node": "Split Subtasks JSON to Items\t", "type": "main", "index": 0 } ] ] }, "Fetch Full Email Content\t": { "main": [ [ { "node": "Analyze Email & Extract Tasks\t", "type": "main", "index": 0 } ] ] }, "Parse JSON Output from AI\t": { "main": [ [ { "node": "Jira - Create Main Issue", "type": "main", "index": 0 } ] ] }, "Split Subtasks JSON to Items\t": { "main": [ [ { "node": "Create Subtasks\t", "type": "main", "index": 0 } ] ] }, "Analyze Email & Extract Tasks\t": { "main": [ [ { "node": "Wait", "type": "main", "index": 0 } ] ] } } }, "lastUpdatedBy": 29, "workflowInfo": { "nodeCount": 11, "nodeTypes": { "n8n-nodes-base.code": { "count": 2 }, "n8n-nodes-base.jira": { "count": 2 }, "n8n-nodes-base.wait": { "count": 1 }, "n8n-nodes-base.gmail": { "count": 1 }, "n8n-nodes-base.stickyNote": { "count": 1 }, "n8n-nodes-base.gmailTrigger": { "count": 1 }, "@n8n/n8n-nodes-langchain.agent": { "count": 1 }, "@n8n/n8n-nodes-langchain.toolThink": { "count": 1 }, "@n8n/n8n-nodes-langchain.lmChatOllama": { "count": 1 } } }, "status": "published", "user": { "name": "Oneclick AI Squad", "username": "oneclick-ai", "bio": "The AI Squad Initiative is a pioneering effort to build, automate and scale AI-powered workflows using n8n.io. 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We design modular, reusable AI workflow templates that empower creators, developers and teams to supercharge their automation with minimal effort and maximum impact.", "verified": true, "links": [ "https://www.oneclickitsolution.com/" ], "avatar": "https://gravatar.com/avatar/848fca91367142f65f9e5c55d64e5c9952b160d7b060d103b52aa343c6bc7b3d?r=pg&d=retro&size=200" }, "nodes": [ { "id": 77, "icon": "file:jira.svg", "name": "n8n-nodes-base.jira", "codex": { "data": { "resources": { "generic": [ { "url": "https://n8n.io/blog/5-workflow-automations-for-mattermost-that-we-love-at-n8n/", "icon": "๐Ÿค–", "label": "5 workflow automations for Mattermost that we love at n8n" }, { "url": "https://n8n.io/blog/creating-custom-incident-response-workflows-with-n8n/", "label": "How to automate every step of an incident response workflow" } ], "primaryDocumentation": [ { "url": "https://docs.n8n.io/integrations/builtin/app-nodes/n8n-nodes-base.jira/" } ], "credentialDocumentation": [ { "url": "https://docs.n8n.io/integrations/builtin/credentials/jira/" } ] }, "categories": [ "Development", "Productivity" ], "nodeVersion": "1.0", "codexVersion": "1.0" } }, "group": "[\"output\"]", "defaults": { "name": "Jira Software" }, "iconData": { "type": "file", "fileBuffer": "data:image/svg+xml;base64,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" }, "displayName": "Jira Software", "typeVersion": 1, "nodeCategories": [ { "id": 4, "name": "Productivity" }, { "id": 5, "name": "Development" } ] }, { "id": 356, "icon": "file:gmail.svg", "name": "n8n-nodes-base.gmail", "codex": { "data": { "alias": [ "email", "human", "form", "wait", "hitl", "approval" ], "resources": { "generic": [ { "url": "https://n8n.io/blog/why-business-process-automation-with-n8n-can-change-your-daily-life/", "icon": "๐Ÿงฌ", "label": "Why business process automation with n8n can change your daily life" }, { "url": "https://n8n.io/blog/supercharging-your-conference-registration-process-with-n8n/", "icon": "๐ŸŽซ", "label": "Supercharging your conference registration process with n8n" }, { "url": "https://n8n.io/blog/no-code-ecommerce-workflow-automations/", "icon": "store", "label": "6 e-commerce workflows to power up your Shopify s" }, { "url": "https://n8n.io/blog/how-to-get-started-with-crm-automation-and-no-code-workflow-ideas/", "icon": "๐Ÿ‘ฅ", "label": "How to get started with CRM automation (with 3 no-code workflow ideas" }, { "url": "https://n8n.io/blog/automate-google-apps-for-productivity/", "icon": "๐Ÿ’ก", "label": "15 Google apps you can combine and automate to increase productivity" }, { "url": "https://n8n.io/blog/your-business-doesnt-need-you-to-operate/", "icon": " ๐Ÿ–ฅ๏ธ", "label": "Hey founders! 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