{ "workflow": { "id": 2776, "name": "Sync new files from Google Drive with Airtable", "views": 1240, "recentViews": 0, "totalViews": 1240, "createdAt": "2025-01-22T14:01:41.722Z", "description": "This workflow automatically fetches newly uploaded files from a specific folder in Google Drive, shares them via email with specified recipients, and logs the file details (name, ID, created time, modified time) into Airtable for easy tracking. It streamlines the process of file sharing and management while keeping track of important metadata in a central place.\n \n## Step-by-Step Instructions\n\n### Google Drive Node (Fetch New File)\n**Action:** \nThis node fetches newly uploaded files from the specific folder you’ve mentioned in your Google Drive.\n\n**Configuration:**\n- Set the folder ID in the Google Drive node where the files are uploaded.\n- Use the “New File in Folder” trigger to automatically detect new files added to the folder.\n\n### Send Email Node (Share File via Email)\n**Action:** \nAfter detecting the new file, this node shares the file via email with the recipient you specify.\n\n**Configuration:**\n- Set the recipient's email address.\n- Include the file URL from the Google Drive node in the email body, allowing easy access to the file.\n- Add the file name as part of the email subject or body to notify the recipient about the new file.\n\n### Airtable Node (Store File Metadata)\n**Action:** \nThis node stores the file’s metadata, such as name, ID, creation time, modification time, and the email address to which it was sent, in your Airtable database.\n\n**Configuration:**\n- Set up Airtable with a table.\n- Map the output from the Google Drive node to store the file metadata, and use the email address from the email node for tracking.\n\n## About WeblineIndia\nWeblineIndia specializes in delivering innovative and [custom AI solutions](https://www.weblineindia.com/ai-development.html) to simplify and automate business processes. If you need any help, please reach out to us.", "workflow": { "id": "uLHpFu2ndN6ZKClZ", "meta": { "instanceId": "14e4c77104722ab186539dfea5182e419aecc83d85963fe13f6de862c875ebfa", "templateCredsSetupCompleted": true }, "name": "Sync New Files From Google Drive with Airtable", "tags": [ { "id": "uScnF9NzR3PLIyvU", "name": "Published", "createdAt": "2025-03-21T07:22:28.491Z", "updatedAt": "2025-03-21T07:22:28.491Z" } ], "nodes": [ { "id": "f648b663-8adb-4587-bf80-cff7554b72c4", "name": "Share File with Recipient", "type": "n8n-nodes-base.googleDrive", "notes": "Share File via Email", "position": [ 660, -20 ], "parameters": { "fileId": { "__rl": true, "mode": "id", "value": "={{ $json.id }}" }, "options": {}, "operation": "share", "permissionsUi": { "permissionsValues": { "role": "writer", "type": "user", "emailAddress": "user@example.com" } } }, "credentials": { "googleDriveOAuth2Api": { "id": "credential-id", "name": "googleDriveOAuth2Api Credential" } }, "notesInFlow": true, "typeVersion": 3 }, { "id": "29c9dacf-e9fa-49b7-81e5-0416dbdbc9ba", "name": " Log File Metadata", "type": "n8n-nodes-base.airtable", "notes": "Store File Metadata", "position": [ 940, -160 ], "parameters": { "base": { "__rl": true, "mode": "url", "value": "" }, "table": { "__rl": true, "mode": "url", "value": "" }, "columns": { "value": { "FileId": "={{ $('Google Drive').item.json.id }}", "sentId": "={{ $json.id }}", "FileName": "={{ $('Google Drive').item.json.name }}", "CreatedTime": "={{ $('Google Drive').item.json.createdTime }}", "ModifiedTime": "={{ $('Google Drive').item.json.modifiedTime }}" }, "schema": [ { "id": "FileName", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "FileName", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "FileId", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "FileId", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "CreatedTime", "type": "dateTime", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "CreatedTime", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "ModifiedTime", "type": "dateTime", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "ModifiedTime", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "sentId", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "sentId", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [] }, "options": {}, "operation": "create" }, "credentials": { "airtableTokenApi": { "id": "credential-id", "name": "airtableTokenApi Credential" } }, "notesInFlow": true, "typeVersion": 2.1 }, { "id": "f2a4c6af-cf00-4549-88af-1a3e125508d6", "name": "Google Drive", "type": "n8n-nodes-base.googleDriveTrigger", "notes": "Fetch New File", "position": [ 420, -180 ], "parameters": { "event": "fileCreated", "options": {}, "pollTimes": { "item": [ { "mode": "everyMinute" } ] }, "triggerOn": "specificFolder", "folderToWatch": { "__rl": true, "mode": "url", "value": "" } }, "credentials": { "googleDriveOAuth2Api": { "id": "credential-id", "name": "googleDriveOAuth2Api Credential" } }, "notesInFlow": true, "typeVersion": 1 }, { "id": "14da3a1a-def0-4718-8456-f3f11c0fb238", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ 400, -20 ], "parameters": { "width": 150, "height": 140, "content": "This node retrieves the newly added file from the specified folder in Google Drive." }, "typeVersion": 1 }, { "id": "d9224406-31e5-46a6-a2da-56effb86c8eb", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [ 640, -180 ], "parameters": { "width": 170, "height": 140, "content": "This node sends the fetched file via email to the specified recipient." }, "typeVersion": 1 }, { "id": "cad9869a-cf58-4786-8d0a-d696bf3a0c84", "name": "Sticky Note2", "type": "n8n-nodes-base.stickyNote", "position": [ 920, 0 ], "parameters": { "width": 180, "content": "This node stores the file’s metadata (name, ID, creation time, modification time, and recipient email) in Airtable." }, "typeVersion": 1 }, { "id": "0f6c1ffc-7d9e-41ee-b5f4-ee65f792222e", "name": "Sticky Note3", "type": "n8n-nodes-base.stickyNote", "position": [ 320, -240 ], "parameters": { "width": 860, "height": 420, "content": "### Automatic File Upload & Sharing Workflow with Google Drive & Airtable Integration\n\n" }, "typeVersion": 1 }, { "id": "99acf1d1-ce4e-4942-bb6c-d053ef886a29", "name": "Sticky Note4", "type": "n8n-nodes-base.stickyNote", "position": [ 320, 220 ], "parameters": { "width": 860, "height": 120, "content": "### Description:\nThis workflow automatically fetches newly uploaded files from a specific folder in Google Drive, shares them via email with specified recipients, and logs the file details (name, ID, created time, modified time) into Airtable for easy tracking. It streamlines the process of file sharing and management while keeping track of important metadata in a central place.)" }, "typeVersion": 1 } ], "active": false, "pinData": {}, "settings": { "executionOrder": "v1" }, "versionId": "c4ff2316-a648-4cd2-9af8-b29c29115ac6", "connections": { "Google Drive": { "main": [ [ { "node": "Share File with Recipient", "type": "main", "index": 0 } ] ] }, "Share File with Recipient": { "main": [ [ { "node": " Log File Metadata", "type": "main", "index": 0 } ] ] } } }, "lastUpdatedBy": 29, "workflowInfo": { "nodeCount": 8, "nodeTypes": { "n8n-nodes-base.airtable": { "count": 1 }, "n8n-nodes-base.stickyNote": { "count": 5 }, "n8n-nodes-base.googleDrive": { "count": 1 }, "n8n-nodes-base.googleDriveTrigger": { "count": 1 } } }, "status": "published", "user": { "name": "WeblineIndia", "username": "weblineindia", "bio": "A Leading Software Engineering, Consulting & Outsourcing Services Company in USA & India serving Clients Globally since 1999.", 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