{"workflow":{"id":14431,"name":"Validate QR tickets in real time with Google Forms and Sheets","views":2,"recentViews":1,"totalViews":2,"createdAt":"2026-03-29T08:20:17.691Z","description":"## Automated QR Ticket Scanner & Validator\n\nThis workflow is the perfect companion to the \"Automated e-Ticket PDF Generator\". It acts as a lightweight, automated check-in system for events. By pairing a simple Google Form with a mobile scanning app, it validates QR codes against your master database in real-time and logs the attendance status.\n\n### How it works\n1. **Trigger:** The workflow triggers instantly when a new response is submitted to a Google Form (which acts as your QR code scanner input).\n2. **Data Extraction:** It isolates the scanned QR code string from the new Google Sheet row.\n3. **Database Lookup:** It cross-references the scanned code with your Master Participant Database in Google Sheets.\n4. **Validation (Switch):** A logic node checks if the scanned ticket exists and matches the database.\n5. **Log Results:** - **VALID:** If matched, it logs the participant's details into a \"Scan Results\" sheet with a \"VALID\" status.\n   - **INVALID:** If not matched, it logs the scanned code with an \"INVALID\" status, alerting you to an unregistered ticket.\n\n### Field Setup (Pro-Tip)\nTo make this work seamlessly at an actual event venue:\n1. **Create a Google Form:** Make a simple form with one short-answer text input for the QR code.\n2. **Use \"Scan to Web\" App:** Install the [Scan to Web](https://play.google.com/store/apps/details?id=com.berrywing.scantoweb) app (or a similar keyboard scanner app) on an Android smartphone. \n3. **Scan Away:** Open your Google Form link on the phone, tap the text input field, and use the app to scan the attendee's physical or digital QR code. The app will automatically type the code and submit the form, triggering this n8n workflow instantly!\n\n### Requirements\n- A Google Workspace account (Google Forms & Google Sheets).\n- A basic understanding of mapping Google Sheets columns in n8n.\n- An Android smartphone with the \"Scan to Web\" app installed for field scanning.","workflow":{"id":"vXQVvjilXxhAPzos5ZyiM","meta":{"instanceId":"aeeb48d959ebe1c36bc630e2b98a70e3053a35d6751f61c3953eb4055f5913e6"},"name":"Automated QR Ticket Scanner & Validator (Google Workspace)","tags":[],"nodes":[{"id":"93c914d6-1eb4-4848-ae52-733775baf12e","name":"Sticky Note","type":"n8n-nodes-base.stickyNote","position":[0,0],"parameters":{"width":480,"height":688,"content":"## Automated QR Ticket Scanner & Validator (Google Workspace)\n\n### How it works\n\n1. Triggers on new data in Google Sheets.\n2. Processes the last added item via code execution.\n3. Edits fields for ticket verification purposes.\n4. Switches logic based on validation results.\n5. Appends the result back to Google Sheets.\n\n### Setup steps\n\n- [ ] Set up Google Sheets API credentials for n8n.\n- [ ] Configure the Google Sheets Trigger node with appropriate spreadsheet ID and trigger conditions.\n- [ ] Ensure code nodes are configured appropriately to handle data logic.\n\n### Customization\n\nUsers can customize the code logic nodes to fit different ticket validation criteria."},"typeVersion":1},{"id":"eecee609-ad41-4e58-921e-04aedd597f36","name":"Sticky Note1","type":"n8n-nodes-base.stickyNote","position":[560,192],"parameters":{"color":7,"width":496,"height":304,"content":"## Trigger and initial processing\n\nHandles the trigger from Google Sheets and initial processing of data."},"typeVersion":1},{"id":"9abcd7af-f668-4aef-a086-4ad8b7620cab","name":"Sticky Note2","type":"n8n-nodes-base.stickyNote","position":[1136,208],"parameters":{"color":7,"width":816,"height":272,"content":"## Edit fields and validation\n\nEdits fields for verification and retrieves rows for processing."},"typeVersion":1},{"id":"dad7b561-2af3-480f-9a8f-eb7b237aee52","name":"Sticky Note3","type":"n8n-nodes-base.stickyNote","position":[2032,0],"parameters":{"color":7,"height":336,"content":"## Append results to sheet\n\nProcesses data after switching logic and appends results back to Google Sheets."},"typeVersion":1},{"id":"8df63b34-0d81-4eb5-a538-2b9b21cd4058","name":"Sticky Note4","type":"n8n-nodes-base.stickyNote","position":[2032,384],"parameters":{"color":7,"width":624,"height":304,"content":"## Alternative processing and result appending\n\nHandles alternative logic flows and appends different results based on secondary criteria."},"typeVersion":1},{"id":"53f3565a-9c09-466d-92ee-91e23b67e05a","name":"Sheets Update Trigger","type":"n8n-nodes-base.googleSheetsTrigger","position":[608,320],"parameters":{"event":"rowAdded","options":{},"pollTimes":{"item":[{"mode":"everyMinute"}]},"sheetName":{"__rl":true,"mode":"id","value":"YOUR_SHEET_NAME_HERE"},"documentId":{"__rl":true,"mode":"id","value":"YOUR_SPREADSHEET_ID_HERE"}},"credentials":{"googleSheetsTriggerOAuth2Api":{"id":"Zpa1QfP0QwsOX2pU","name":"Google Form Trigger"}},"typeVersion":1},{"id":"5708359e-e981-41d0-9b16-086144253331","name":"Read Trigger Sheet Rows","type":"n8n-nodes-base.googleSheets","position":[1456,320],"parameters":{"options":{},"filtersUI":{"values":[{"lookupValue":"={{ $json.kode_tiket }}","lookupColumn":"TIKET"}]},"sheetName":{"__rl":true,"mode":"id","value":"YOUR_SHEET_NAME_HERE"},"documentId":{"__rl":true,"mode":"id","value":"YOUR_SPREADSHEET_ID_HERE"}},"typeVersion":4.6,"alwaysOutputData":true},{"id":"5856b6da-5738-402b-bd6c-d10081a0d149","name":"Append Scan Results","type":"n8n-nodes-base.googleSheets","position":[2080,176],"parameters":{"columns":{"value":{"ID":"={{ $json.ID }}","NAMA":"={{ $json.NAMA }}","EMAIL":"={{ $json.EMAIL }}","NO HP":"={{ $json['NO HP'] }}","TIKET":"={{ $json.TIKET }}","STATUS":"VALID","UKURAN JERSEY":"={{ $json['UKURAN JERSEY'] }}","GOLONGAN DARAH":"={{ $json['GOLONGAN DARAH'] }}"},"schema":[],"mappingMode":"defineBelow","matchingColumns":[],"attemptToConvertTypes":false,"convertFieldsToString":false},"options":{},"operation":"append","sheetName":{"__rl":true,"mode":"id","value":"YOUR_SHEET_NAME_HERE"},"documentId":{"__rl":true,"mode":"id","value":"YOUR_SPREADSHEET_ID_HERE"}},"typeVersion":4.6},{"id":"ff1ef0bc-30af-4b9d-8d7c-5485511c153a","name":"Append to Scan Results Sheet","type":"n8n-nodes-base.googleSheets","position":[2512,512],"parameters":{"columns":{"value":{"ID":"-","NAMA":"-","EMAIL":"-","NO HP":"-","TIKET":"={{ $json['QR code'] }}","STATUS":"TIDAK VALID","UKURAN JERSEY":"-","GOLONGAN DARAH":"-"},"schema":[],"mappingMode":"defineBelow","matchingColumns":[],"attemptToConvertTypes":false,"convertFieldsToString":false},"options":{},"operation":"append","sheetName":{"__rl":true,"mode":"id","value":"YOUR_SHEET_NAME_HERE"},"documentId":{"__rl":true,"mode":"id","value":"YOUR_SPREADSHEET_ID_HERE"}},"typeVersion":4.6},{"id":"dc5de5de-9f6e-488b-84ca-67b96aabcbb0","name":"Route by Conditional Rules","type":"n8n-nodes-base.switch","onError":"continueRegularOutput","position":[1808,320],"parameters":{"rules":{"values":[{"outputKey":"VALID","conditions":{"options":{"version":2,"leftValue":"","caseSensitive":true,"typeValidation":"strict"},"combinator":"and","conditions":[{"id":"b8830042-b369-4f4e-a5e1-e8737674e753","operator":{"type":"string","operation":"equals"},"leftValue":"={{ $('Set Ticket Code Field').item.json.kode_tiket }}","rightValue":"={{ $json.TIKET }}"}]},"renameOutput":true},{"outputKey":"TIDAK VALID","conditions":{"options":{"version":2,"leftValue":"","caseSensitive":true,"typeValidation":"strict"},"combinator":"and","conditions":[{"id":"6c17595d-df2e-497e-af29-6113741ce83e","operator":{"type":"string","operation":"notEquals"},"leftValue":"={{ $('Set Ticket Code Field').item.json.kode_tiket }}","rightValue":"={{ $json.TIKET }}"}]},"renameOutput":true}]},"options":{}},"executeOnce":false,"typeVersion":3.2,"alwaysOutputData":true},{"id":"949136d9-3896-4a96-bf18-f02f49eb1080","name":"Set Ticket Code Field","type":"n8n-nodes-base.set","position":[1184,320],"parameters":{"options":{},"assignments":{"assignments":[{"id":"a01cbbcd-3b94-445a-89be-9310798d9019","name":"kode_tiket","type":"string","value":"={{ $json['QR code'] }}"}]}},"executeOnce":true,"typeVersion":3.4},{"id":"9a6fea51-16c5-40f8-b81d-91d96344762a","name":"Select Latest Item","type":"n8n-nodes-base.code","position":[912,320],"parameters":{"jsCode":"// Ambil item terakhir (asumsi sudah disortir)\nconst rows = items;\nconst lastRow = rows[rows.length - 1]; \nreturn [lastRow];\nitems.sort((a, b) => new Date(a.json['Timestamp']) - new Date(b.json['Timestamp']));\nconst latest = items[items.length - 1];\nreturn [latest];\n"},"typeVersion":2},{"id":"7fbcd00e-98f2-435a-8469-35642a93a52f","name":"Read Form Responses Sheet","type":"n8n-nodes-base.googleSheets","position":[2080,512],"parameters":{"options":{},"sheetName":{"__rl":true,"mode":"id","value":"YOUR_SHEET_NAME_HERE"},"documentId":{"__rl":true,"mode":"id","value":"YOUR_SPREADSHEET_ID_HERE"}},"typeVersion":4.6},{"id":"dda36884-25b5-402d-b8b3-3dec81b56918","name":"Select Latest Form Response","type":"n8n-nodes-base.code","position":[2288,512],"parameters":{"jsCode":"// Ambil item terakhir (asumsi sudah disortir)\nconst rows = items;\nconst lastRow = rows[rows.length - 1]; \nreturn [lastRow];\nitems.sort((a, b) => new Date(a.json['Timestamp']) - new Date(b.json['Timestamp']));\nconst latest = items[items.length - 1];\nreturn [latest];\n"},"typeVersion":2}],"active":false,"pinData":{},"settings":{"binaryMode":"separate","availableInMCP":false,"executionOrder":"v1"},"versionId":"2538aaf5-4de4-4bc0-9fa2-19a3c2d27c80","connections":{"Select Latest Item":{"main":[[{"node":"Set Ticket Code Field","type":"main","index":0}]]},"Set Ticket Code Field":{"main":[[{"node":"Read Trigger Sheet Rows","type":"main","index":0}]]},"Sheets Update Trigger":{"main":[[{"node":"Select Latest Item","type":"main","index":0}]]},"Read Trigger Sheet Rows":{"main":[[{"node":"Route by Conditional Rules","type":"main","index":0}]]},"Read Form Responses Sheet":{"main":[[{"node":"Select Latest Form Response","type":"main","index":0}]]},"Route by Conditional Rules":{"main":[[{"node":"Append Scan Results","type":"main","index":0}],[{"node":"Read Form Responses Sheet","type":"main","index":0}]]},"Select Latest Form Response":{"main":[[{"node":"Append to Scan Results 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Championing the \"mindful hustle\" approach, my goal is to turn your digital bottlenecks into automated opportunities.","verified":false,"links":["https://scaleonfajar.com"],"avatar":"https://gravatar.com/avatar/fee8cd93afce4977ae6a141eb202e3b1e29c9c9cccac4032de9a07441efe7f88?r=pg&d=retro&size=200"},"nodes":[{"id":18,"icon":"file:googleSheets.svg","name":"n8n-nodes-base.googleSheets","codex":{"data":{"alias":["CSV","Sheet","Spreadsheet","GS"],"resources":{"generic":[{"url":"https://n8n.io/blog/love-at-first-sight-ricardos-n8n-journey/","icon":"❤️","label":"Love at first sight: Ricardo’s n8n journey"},{"url":"https://n8n.io/blog/why-business-process-automation-with-n8n-can-change-your-daily-life/","icon":"🧬","label":"Why business process automation with n8n can change your daily life"},{"url":"https://n8n.io/blog/automatically-adding-expense-receipts-to-google-sheets-with-telegram-mindee-twilio-and-n8n/","icon":"🧾","label":"Automatically Adding Expense Receipts to Google Sheets with Telegram, Mindee, Twilio, and n8n"},{"url":"https://n8n.io/blog/supercharging-your-conference-registration-process-with-n8n/","icon":"🎫","label":"Supercharging your conference registration process with n8n"},{"url":"https://n8n.io/blog/creating-triggers-for-n8n-workflows-using-polling/","icon":"⏲","label":"Creating triggers for n8n workflows using polling"},{"url":"https://n8n.io/blog/no-code-ecommerce-workflow-automations/","icon":"store","label":"6 e-commerce workflows to power up your Shopify s"},{"url":"https://n8n.io/blog/migrating-community-metrics-to-orbit-using-n8n/","icon":"📈","label":"Migrating Community Metrics to Orbit using n8n"},{"url":"https://n8n.io/blog/automate-google-apps-for-productivity/","icon":"💡","label":"15 Google apps you can combine and automate to increase productivity"},{"url":"https://n8n.io/blog/your-business-doesnt-need-you-to-operate/","icon":" 🖥️","label":"Hey founders! 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