{"workflow":{"id":14408,"name":"Track competitor YouTube videos using WayinVideo summarization and Gmail","views":21,"recentViews":1,"totalViews":21,"createdAt":"2026-03-28T07:55:47.576Z","description":"### Description\n\nPaste any competitor's YouTube URL in chat — and this n8n workflow does everything automatically. [WayinVideo](https://wayin.ai/api/) API reads the entire video, extracts the summary, key highlights with timestamps, and hashtags — then builds a clean styled HTML report and delivers it straight to your inbox via Gmail.\n\nBuilt for **marketers, growth teams, agencies, and founders** who need to monitor competitors' video content without spending hours watching videos manually.\n\n---\n\n### What This Workflow Does\n\nThis automation handles your complete competitor video intelligence pipeline:\n\n- **Chat-triggered** — User pastes any YouTube video URL and the workflow starts instantly\n- **AI-powered summarization** — WayinVideo AI reads the video and extracts title, summary, and key highlights automatically\n- **Smart polling loop** — Waits and retries every 30 seconds until processing is complete — no manual checking needed\n- **Timestamped highlights** — Each highlight includes exact start/end timestamps and sub-events for deep insight\n- **Hashtag extraction** — Pulls all relevant tags from the video automatically\n- **Styled HTML email report** — Builds a professional branded report and sends it to your inbox via Gmail\n\n---\n\n### Setup Requirements\n\n**Tools You'll Need:**\n- Active n8n instance (self-hosted or n8n Cloud)\n- WayinVideo account with API access\n- Gmail account with OAuth2 access\n\n**Estimated Setup Time:** 5–10 minutes\n\n---\n\n### Step-by-Step Setup\n\n#### 1. Get Your WayinVideo API Key\n\nWayinVideo is the AI engine that analyzes and summarizes your competitor's video content.\n\n1. Go to [WayinVideo](https://wayin.ai/api/)\n and create a free/paid account\n2. Navigate to **Dashboard → API** section\n3. Copy your **Bearer API token**\n4. Open the **\"🎬 Submit Video for Summary\"** node in n8n\n5. Replace `YOUR_WAYINVIDEO_API_KEY` with your actual token in the Authorization header\n6. Do the same in the **\"🔄 Poll for Summary Results\"** node — replace the same placeholder there too\n\n> ⚠️ The API key appears in **two places** — Submit node and Poll node. Replace both or the workflow will fail!\n\n---\n\n#### 2. Connect Gmail (OAuth2)\n\n1. In n8n: Go to **Credentials → Add Credential → Gmail OAuth2 API**\n2. Complete the Google OAuth authentication flow\n3. Open the **\"📨 Send Analysis via Gmail\"** node\n4. Select your Gmail credential from the dropdown\n5. Replace `YOUR_REPORT_EMAIL@domain.com` with the actual email address where you want to receive reports\n\n---\n\n#### 3. Configure the Chat Trigger\n\nThis workflow is triggered when a user sends a video URL in the n8n chat interface.\n\n- The trigger node receives `$json.chatInput` — this is the competitor video URL the user pastes\n- Make sure your n8n instance has the **Chat Trigger** enabled\n- No additional setup needed — it works out of the box\n\n---\n\n#### 4. Customise Settings (Optional)\n\n**In the \"🎬 Submit Video for Summary\" node:**\n\n| Parameter | Default Value | What It Does |\n|---|---|---|\n| `target_lang` | `en` | Summary language |\n| `video_url` | `$json.chatInput` | Video URL from chat |\n\n**Change summary language options:**\n- `en` → English (default)\n- `hi` → Hindi\n- `es` → Spanish\n- `fr` → French\n- `de` → German\n\n**In the \"📧 Build Competitor Analysis Email\" node:**\n- Edit the HTML template to match your **brand colors**\n- Add or remove sections like hashtags, highlights, or timestamps\n- Modify the email header text or footer branding\n\n---\n\n#### 5. Test & Activate\n\n1. Open n8n and go to this workflow\n2. Click the **\"Chat\"** button to open the chat interface\n3. Paste any competitor YouTube video URL and press send\n4. Watch the workflow run step by step in the **Execution View**\n5. Check your inbox — the styled HTML report should arrive within 1–3 minutes\n6. Once confirmed, toggle the workflow **Active** at the top ✅\n\n---\n\n### How It Works (Step by Step)\n\n**Step 1 — Chat Trigger**\nUser pastes a competitor video URL in the n8n chat. The URL is captured as `$json.chatInput` and passed to the next node.\n\n**Step 2 — Submit Video to WayinVideo API**\nThe workflow sends a `POST` request to the WayinVideo API (`/api/v2/summaries`) with the video URL and target language. The API returns a **Job ID** used to track processing status.\n\n**Step 3 — Wait 30 Seconds**\nThe workflow pauses for 30 seconds to give WayinVideo time to start processing. This avoids hitting the API too early before the summary is ready.\n\n**Step 4 — Poll for Summary Results**\nUsing the Job ID from Step 2, the workflow calls:\n```\nGET /api/v2/summaries/results/{job_id}\n```\nto check if the summary is ready.\n\n**Step 5 — Summary Ready? (Smart Loop)**\nThe IF node checks if the response status equals `SUCCEEDED`:\n- **YES (summary ready)** → Moves forward to build the email report\n- **NO (still processing)** → Loops back to \"Wait 30 Seconds\" and retries automatically\n\n> This smart retry loop runs every 30 seconds until the summary is done. No manual intervention needed.\n\n**Step 6 — Build Competitor Analysis Email**\nThe Code node extracts all data from the API response and builds a styled HTML email containing:\n- ✅ Video title and URL\n- ✅ Full AI-generated summary\n- ✅ Key highlights with start/end timestamps\n- ✅ Sub-events with individual timestamps\n- ✅ Hashtags and topic tags\n\n**Step 7 — Send via Gmail**\nThe final Gmail node sends the complete HTML report directly to your specified inbox — formatted and ready to read.\n\n---\n\n### Troubleshooting\n\n**Summary not generating / API returns empty:**\n- Verify your WayinVideo API key is correct in **both** the Submit and Poll nodes\n- Check your WayinVideo account has active credits\n- Ensure the video URL is publicly accessible (private or age-restricted YouTube videos won't work)\n- Try with a shorter video first (under 20 minutes) to test\n\n**Workflow stuck in polling loop:**\n- Long videos (1+ hour) can take 5–10 minutes to process — this is completely normal\n- Check your WayinVideo dashboard to see if the job is still running\n- If stuck for more than 15 minutes, check API status\n**Email not being received:**\n- Re-authenticate your Gmail OAuth2 credential\n- Check your spam/junk folder\n- Verify the recipient email address is correct in the Send Gmail node\n- Make sure Gmail OAuth2 has send permissions enabled\n\n**Video URL not accepted:**\n- Paste only the raw URL with no extra text\n- Use full YouTube URL format: `https://www.youtube.com/watch?v=...`\n- Some region-locked or private videos may not be accessible by the API\n\n---\n\n### Support\n\nNeed help setting this up or want a custom version built for your specific use case?\n\n📧 **Email:** [info@incrementors.com](info@incrementors.com)\n🌐 **Website:** [https://www.incrementors.com/contact-us/](https://www.incrementors.com/contact-us/)","workflow":{"meta":{"instanceId":"bc8ca75c203589705ae2e446cad7181d6f2a7cc1766f958ef9f34810e53b8cb2"},"nodes":[{"id":"a3cec5ab-e0cb-4b54-9d99-304c4f8d3b75","name":"📋 Setup Guide","type":"n8n-nodes-base.stickyNote","position":[-1920,-2400],"parameters":{"width":502,"height":984,"content":"## 🔍 Competitor Video Analyzer → Email Report\n\n**What it does:**\nUser pastes a competitor's YouTube URL in chat. WayinVideo AI generates a full summary with key highlights & tags. The workflow builds a styled HTML report and emails it automatically.\n\n**How it works:**\n1. 💬 User sends a competitor video URL via chat\n2. 🎬 Video is submitted to WayinVideo for AI summarization\n3. ⏳ Waits 30s, then polls until summary is ready\n4. 🔄 If not ready → waits 30s again (auto-retry loop)\n5. 📧 Builds a styled HTML email with title, summary, highlights & hashtags\n6. 📨 Sends the report to your email via Gmail\n\n---\n\n**🔑 Credentials to Add:**\n- Gmail → Connect OAuth2 credential\n\n**🔧 Placeholders to Fill:**\n\n`YOUR_WAYINVIDEO_API_KEY`\n→ Your WayinVideo API Bearer token\n Get it from: wayinvideo.com/dashboard/api\n (used in both Submit & Poll nodes)\n\n`YOUR_REPORT_EMAIL@domain.com`\n→ Email address where the analysis report will be sent\n (in the Send Gmail node)\n\n---\n\n**⚙️ Customise (in Submit node):**\n- `target_lang` → Change summary language\n e.g. \"en\", \"hi\", \"es\", \"fr\"\n\n**⚙️ Customise (in Build Email node):**\n- Edit HTML template to match your brand colors\n- Add/remove sections like hashtags or highlights\n\n---\n\n**⚠️ Note:**\nLong videos may take >30s to process.\nThe workflow auto-retries every 30s until the summary is ready."},"typeVersion":1},{"id":"f34b2e45-57cb-4914-af88-dad77f8801ab","name":"🎬 Submit Video for Summary","type":"n8n-nodes-base.httpRequest","position":[-1120,-1952],"parameters":{"url":"https://wayinvideo-api.wayin.ai/api/v2/summaries","method":"POST","options":{},"sendBody":true,"sendHeaders":true,"bodyParameters":{"parameters":[{"name":"video_url","value":"={{ $json.chatInput }}"},{"name":"target_lang","value":"en"}]},"headerParameters":{"parameters":[{"name":"Authorization","value":"Bearer YOUR_WAYINVIDEO_API_KEY"},{"name":"Content-Type","value":"application/json"},{"name":"x-wayinvideo-api-version","value":"v2"}]}},"typeVersion":4.2},{"id":"11ce82a3-34db-466a-818c-0e4ff683f12d","name":"⏳ Wait 30 Seconds","type":"n8n-nodes-base.wait","position":[-880,-1952],"webhookId":"competitor-wait-webhook","parameters":{"unit":"seconds","amount":30},"typeVersion":1},{"id":"b4a73b87-6707-46b8-b2c9-72449557ead2","name":"🔄 Poll for Summary Results","type":"n8n-nodes-base.httpRequest","position":[-624,-1952],"parameters":{"url":"=https://wayinvideo-api.wayin.ai/api/v2/summaries/results/{{ $('🎬 Submit Video for Summary').item.json.data.id }}","options":{},"sendHeaders":true,"headerParameters":{"parameters":[{"name":"Authorization","value":"Bearer YOUR_WAYINVIDEO_API_KEY"},{"name":"Content-Type","value":"application/json"},{"name":"x-wayinvideo-api-version","value":"v2"}]}},"typeVersion":4.2},{"id":"638e98a1-ac08-49fd-a033-bd9bf349902b","name":"✅ Summary Ready?","type":"n8n-nodes-base.if","position":[-384,-1952],"parameters":{"options":{},"conditions":{"options":{"version":3,"leftValue":"","caseSensitive":true,"typeValidation":"strict"},"combinator":"and","conditions":[{"id":"cond-succeeded","operator":{"type":"string","operation":"equals"},"leftValue":"={{ $json.data.status }}","rightValue":"SUCCEEDED"}]}},"typeVersion":2.3},{"id":"7cf6315b-da28-4ec7-b7de-755e7e0a72cd","name":"📧 Build Competitor Analysis Email","type":"n8n-nodes-base.code","position":[-48,-1968],"parameters":{"jsCode":"const data = $json.data;\n\nconst title = data.title || 'Untitled Video';\nconst summary = data.summary || 'No summary available.';\nconst tags = (data.tags || []).join(' ');\nconst videoUrl = $('🎬 Submit Video for Summary').item.json.body?.video_url || $('Chat Message').item.json.chatInput || '';\n\n// Build highlights section\nlet highlightsHtml = '';\nif (data.highlights && data.highlights.length > 0) {\n for (const h of data.highlights) {\n const startSec = Math.floor(h.start / 1000);\n const endSec = Math.floor(h.end / 1000);\n const mins = m => Math.floor(m / 60);\n const secs = m => m % 60;\n const timeLabel = `${String(mins(startSec)).padStart(2,'0')}:${String(secs(startSec)).padStart(2,'0')} - ${String(mins(endSec)).padStart(2,'0')}:${String(secs(endSec)).padStart(2,'0')}`;\n\n let eventsHtml = '';\n if (h.events && h.events.length > 0) {\n eventsHtml = '';\n }\n\n highlightsHtml += `\n
\n

${h.desc}

\n

${timeLabel}

\n ${eventsHtml}\n
`;\n }\n}\n\nconst emailBody = `\n
\n\n
\n

Competitor Video Analysis

\n

Powered by WayinVideo + n8n

\n
\n\n
\n\n

${title}

\n

\n ${videoUrl}\n

\n\n

Summary

\n

${summary}

\n\n

Key Highlights

\n ${highlightsHtml || '

No highlights available.

'}\n\n

Hashtags

\n

${tags}

\n\n
\n\n

Generated by WayinVideo + n8n automation

\n
\n`;\n\nreturn [{\n json: {\n subject: `Competitor Analysis: ${title}`,\n body: emailBody\n }\n}];"},"typeVersion":2},{"id":"2af75058-4d9b-4f96-98f8-67836064e0fd","name":"📨 Send Analysis via Gmail","type":"n8n-nodes-base.gmail","position":[288,-1968],"webhookId":"2a944dcf-207e-41bd-97cd-3a12017564ca","parameters":{"sendTo":"YOUR_REPORT_EMAIL@domain.com","message":"={{ $json.body }}","options":{"appendAttribution":false},"subject":"={{ $json.subject }}"},"typeVersion":2.1},{"id":"f923610b-c424-4ea1-a52d-9c03ebae8d4a","name":"Sticky Note","type":"n8n-nodes-base.stickyNote","position":[-1360,-2160],"parameters":{"color":7,"width":336,"height":256,"content":"## 🎬 Submit Video for AI Analysis\n\n• Takes video URL from user input\n• Sends it to WayinVideo API\n• Starts AI summary generation\n\n👉 This is where analysis begins"},"typeVersion":1},{"id":"efbd893a-7939-4bb8-96fd-d1fa162c6978","name":"Sticky Note1","type":"n8n-nodes-base.stickyNote","position":[-880,-2160],"parameters":{"color":7,"width":352,"height":256,"content":"## ⏳ Wait & Fetch Results\n\n• Waits 30 seconds for processing\n• Checks API for summary results\n• Uses job ID to track progress\n\n👉 Gives time for AI to process video"},"typeVersion":1},{"id":"54e5395e-91ba-4be3-a4f8-d402c8869c02","name":"Sticky Note2","type":"n8n-nodes-base.stickyNote","position":[-480,-2160],"parameters":{"color":7,"width":304,"height":256,"content":"## 🔁 Check if Summary is Ready\n\n• Verifies if status = SUCCEEDED\n• If NOT ready → waits again (loop)\n• If ready → moves forward\n\n👉 Smart retry system until result is ready"},"typeVersion":1},{"id":"be8d009a-9b61-4eaf-9231-f0d3eb660ef9","name":"Sticky Note3","type":"n8n-nodes-base.stickyNote","position":[-144,-2160],"parameters":{"color":7,"width":288,"height":240,"content":"## 📧 Build Email Report\n\n• Extracts title, summary, tags\n• Creates styled HTML email\n• Adds highlights with timestamps\n\n👉 Converts data into readable report"},"typeVersion":1},{"id":"e1473acc-3538-4f04-b549-b4eabb1f6b89","name":"Sticky Note4","type":"n8n-nodes-base.stickyNote","position":[176,-2160],"parameters":{"color":7,"width":272,"height":240,"content":"## 📨 Send Email Report\n\n• Sends report via Gmail\n• Uses subject & HTML content\n• Delivers final analysis to inbox\n\n👉 Final output to user"},"typeVersion":1},{"id":"a1839725-6839-478d-b8ca-3ca8f538910e","name":"Chat Message","type":"@n8n/n8n-nodes-langchain.chatTrigger","position":[-1376,-1952],"webhookId":"competitor-tracker-trigger","parameters":{"public":true,"options":{},"initialMessages":"Hi! Send me a competitor YouTube video URL and I will summarize it and email you the key insights.\n\nExample: https://www.youtube.com/watch?v=XXXXXXXXX"},"typeVersion":1.1}],"pinData":{},"connections":{"Chat Message":{"main":[[{"node":"🎬 Submit Video for Summary","type":"main","index":0}]]},"✅ Summary Ready?":{"main":[[{"node":"📧 Build Competitor Analysis Email","type":"main","index":0}],[{"node":"⏳ Wait 30 Seconds","type":"main","index":0}]]},"⏳ Wait 30 Seconds":{"main":[[{"node":"🔄 Poll for Summary Results","type":"main","index":0}]]},"🎬 Submit Video for Summary":{"main":[[{"node":"⏳ Wait 30 Seconds","type":"main","index":0}]]},"🔄 Poll for Summary Results":{"main":[[{"node":"✅ Summary Ready?","type":"main","index":0}]]},"📧 Build Competitor Analysis Email":{"main":[[{"node":"📨 Send Analysis via Gmail","type":"main","index":0}]]}}},"lastUpdatedBy":29,"workflowInfo":{"nodeCount":13,"nodeTypes":{"n8n-nodes-base.if":{"count":1},"n8n-nodes-base.code":{"count":1},"n8n-nodes-base.wait":{"count":1},"n8n-nodes-base.gmail":{"count":1},"n8n-nodes-base.stickyNote":{"count":6},"n8n-nodes-base.httpRequest":{"count":2},"@n8n/n8n-nodes-langchain.chatTrigger":{"count":1}}},"status":"published","readyToDemo":null,"user":{"name":"Incrementors","username":"incrementors","bio":"","verified":true,"links":["https://www.incrementors.com/"],"avatar":"https://gravatar.com/avatar/e09b4b6a8c5a00f886a9eedf3be23a4af5a50cc216cd6b2aee2a12c2dfba99dd?r=pg&d=retro&size=200"},"nodes":[{"id":19,"icon":"file:httprequest.svg","name":"n8n-nodes-base.httpRequest","codex":{"data":{"alias":["API","Request","URL","Build","cURL"],"resources":{"generic":[{"url":"https://n8n.io/blog/2021-the-year-to-automate-the-new-you-with-n8n/","icon":"☀️","label":"2021: The Year to Automate the New You with n8n"},{"url":"https://n8n.io/blog/why-business-process-automation-with-n8n-can-change-your-daily-life/","icon":"🧬","label":"Why business process automation with n8n can change your daily life"},{"url":"https://n8n.io/blog/automatically-pulling-and-visualizing-data-with-n8n/","icon":"📈","label":"Automatically pulling and visualizing data with n8n"},{"url":"https://n8n.io/blog/learn-how-to-automatically-cross-post-your-content-with-n8n/","icon":"✍️","label":"Learn how to automatically cross-post your content with n8n"},{"url":"https://n8n.io/blog/automatically-adding-expense-receipts-to-google-sheets-with-telegram-mindee-twilio-and-n8n/","icon":"🧾","label":"Automatically Adding Expense Receipts to Google Sheets with Telegram, Mindee, Twilio, and n8n"},{"url":"https://n8n.io/blog/running-n8n-on-ships-an-interview-with-maranics/","icon":"🛳","label":"Running n8n on ships: An interview with Maranics"},{"url":"https://n8n.io/blog/what-are-apis-how-to-use-them-with-no-code/","icon":" 🪢","label":"What are APIs and how to use them with no code"},{"url":"https://n8n.io/blog/5-tasks-you-can-automate-with-notion-api/","icon":"⚡️","label":"5 tasks you can automate with the new Notion API "},{"url":"https://n8n.io/blog/world-poetry-day-workflow/","icon":"📜","label":"Celebrating World Poetry Day with a daily poem in Telegram"},{"url":"https://n8n.io/blog/automate-google-apps-for-productivity/","icon":"💡","label":"15 Google apps you can combine and automate to increase productivity"},{"url":"https://n8n.io/blog/automate-designs-with-bannerbear-and-n8n/","icon":"🎨","label":"Automate Designs with Bannerbear and n8n"},{"url":"https://n8n.io/blog/how-uproc-scraped-a-multi-page-website-with-a-low-code-workflow/","icon":" 🕸️","label":"How uProc scraped a multi-page website with a low-code workflow"},{"url":"https://n8n.io/blog/building-an-expense-tracking-app-in-10-minutes/","icon":"📱","label":"Building an expense tracking app in 10 minutes"},{"url":"https://n8n.io/blog/5-workflow-automations-for-mattermost-that-we-love-at-n8n/","icon":"🤖","label":"5 workflow automations for Mattermost that we love at n8n"},{"url":"https://n8n.io/blog/how-to-use-the-http-request-node-the-swiss-army-knife-for-workflow-automation/","icon":"🧰","label":"How to use the HTTP Request Node - 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