{"workflow":{"id":14373,"name":"Send Emails from Google Sheets (no code)","views":30,"recentViews":2,"totalViews":30,"createdAt":"2026-03-26T13:41:12.182Z","description":"## Video Introduction\n[![Video Walkthrough](https://vasarmilan-public.s3.us-east-1.amazonaws.com/blog_thumbnails/thumbnail_recrji7w9W5rhpyhr.jpg)](https://www.youtube.com/watch?v=jxT6XO4eUwI)\n\n#### Want to automate your inbox or need a custom workflow? [📞 Book a Call](https://smoothwork.ai/book-a-call/) | [💬 DM me on Linkedin](https://www.linkedin.com/in/mil%C3%A1n-v%C3%A1s%C3%A1rhelyi-3a9985123/)\n\n---\n\n## Workflow Overview\n\nThis workflow automates repetitive email sending directly from Google Sheets and tracks responses, helping you reclaim the 11+ hours typically spent on manual emailing each week. Simply maintain your email list in a spreadsheet with columns for recipient, subject, message, and status—then let n8n handle the sending and response tracking automatically.\n\n## How It Works\n\nThe workflow includes two parallel automation flows:\n\n**Email Sending Flow (Manual Trigger):**\n- Retrieves all rows from your Google Sheet where Status = \"To send\"\n- Sends personalized emails via Gmail to each recipient using the subject and message from your sheet\n- Updates the Status column to \"Sent\" to prevent sending duplicate emails\n\n**Response Tracking Flow (Automatic):**\n- Monitors your Gmail inbox every minute for new incoming messages\n- Matches incoming emails to the sender's address in your spreadsheet\n- Automatically logs the response text back to a \"Response\" column in your sheet\n\n## Use Cases\n\n- Send follow-up emails and reminders to customers or prospects\n- Manage email campaigns without expensive email marketing tools\n- Track which recipients have responded to your outreach\n- Automate recurring notifications and updates from a central spreadsheet\n\n## Setup Instructions\n\n1. **Create Your Google Sheet:** Set up a spreadsheet with these columns: To (email address), Subject, Message, Status, and Response\n2. **Connect Google Sheets:** Create a Google Sheets OAuth2 credential in n8n by connecting your Google account\n3. **Connect Gmail:** Create a Gmail OAuth2 credential in n8n with your sending email account\n4. **Update Document References:** Configure the Google Sheets nodes to point to your specific spreadsheet by updating the document ID and sheet name\n5. **Set Email Status:** In your sheet, set the Status column to \"To send\" for any emails ready to go out\n\n## Configuration Notes\n\nThe workflow filters for rows with Status = \"To send\"—you can adjust this value in the Google Sheets node if you prefer different status labels. The Gmail trigger checks for new messages every minute, which you can modify in the polling settings. Make sure your Google Sheet includes all five columns (To, Subject, Message, Status, Response) for the workflow to function properly.","workflow":{"meta":{"instanceId":"xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx","templateCredsSetupCompleted":true},"nodes":[{"id":"e94546ef-bfe5-411f-9b9c-3ae9e1504c52","name":"Manual Trigger - Start Email Campaign","type":"n8n-nodes-base.manualTrigger","position":[0,0],"parameters":{},"typeVersion":1},{"id":"430db32d-7a8a-4431-90f8-14117a927662","name":"Get Pending Emails from Sheet","type":"n8n-nodes-base.googleSheets","position":[208,0],"parameters":{"options":{},"filtersUI":{"values":[{"lookupValue":"To 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}}","emailType":"text"},"credentials":{"gmailOAuth2":{"id":"duhSaIumY2CifCex","name":"john.doe@example.com"}},"typeVersion":2.2},{"id":"c1551e54-79a8-4e5d-880c-41a36e2ba393","name":"Mark Email as Sent","type":"n8n-nodes-base.googleSheets","position":[640,0],"parameters":{"columns":{"value":{"Status":"Sent","row_number":"={{ $('Get Pending Emails from Sheet').item.json.row_number 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Manager"}},"credentials":{"googleSheetsOAuth2Api":{"id":"gbEbCNKqCMSRZPql","name":"sheets account"}},"typeVersion":4.7},{"id":"de5ec251-db30-4d13-89a7-2606f0a255f4","name":"On New Email Received","type":"n8n-nodes-base.gmailTrigger","position":[112,256],"parameters":{"simple":false,"filters":{},"options":{},"pollTimes":{"item":[{"mode":"everyMinute"}]}},"credentials":{"gmailOAuth2":{"id":"duhSaIumY2CifCex","name":"john.doe@example.com"}},"typeVersion":1.3},{"id":"31379967-644d-4bb0-a09f-357168c02896","name":"Find Original Email Row","type":"n8n-nodes-base.googleSheets","position":[320,256],"parameters":{"options":{},"filtersUI":{"values":[{"lookupValue":"={{ $json.from.value[0].address }}","lookupColumn":"To"},{"lookupColumn":"Response"}]},"sheetName":{"__rl":true,"mode":"list","value":"gid=0","cachedResultUrl":"https://docs.google.com/spreadsheets/d/14XPphTi6va5o2c5bb4Ue3A6-B5aeZqi8oxAhThmKRi0/edit#gid=0","cachedResultName":"Emails"},"documentId":{"__rl":true,"mode":"list","value":"14XPphTi6va5o2c5bb4Ue3A6-B5aeZqi8oxAhThmKRi0","cachedResultUrl":"https://docs.google.com/spreadsheets/d/14XPphTi6va5o2c5bb4Ue3A6-B5aeZqi8oxAhThmKRi0/edit?usp=drivesdk","cachedResultName":"Email Manager"}},"credentials":{"googleSheetsOAuth2Api":{"id":"gbEbCNKqCMSRZPql","name":"sheets account"}},"typeVersion":4.7},{"id":"b5e7505f-2ee5-4da8-a890-a1cdedf60374","name":"Save Email Response","type":"n8n-nodes-base.googleSheets","position":[528,256],"parameters":{"columns":{"value":{"Response":"={{ $('On New Email Received').item.json.text }}","row_number":"={{ $json.row_number }}"},"schema":[{"id":"To","type":"string","display":true,"removed":true,"required":false,"displayName":"To","defaultMatch":false,"canBeUsedToMatch":true},{"id":"Message","type":"string","display":true,"removed":true,"required":false,"displayName":"Message","defaultMatch":false,"canBeUsedToMatch":true},{"id":"Subject","type":"string","display":true,"removed":true,"required":false,"displayName":"Subject","defaultMatch":false,"canBeUsedToMatch":true},{"id":"Status","type":"string","display":true,"removed":true,"required":false,"displayName":"Status","defaultMatch":false,"canBeUsedToMatch":true},{"id":"Response","type":"string","display":true,"removed":false,"required":false,"displayName":"Response","defaultMatch":false,"canBeUsedToMatch":true},{"id":"row_number","type":"number","display":true,"removed":false,"readOnly":true,"required":false,"displayName":"row_number","defaultMatch":false,"canBeUsedToMatch":true}],"mappingMode":"defineBelow","matchingColumns":["row_number"],"attemptToConvertTypes":false,"convertFieldsToString":false},"options":{},"operation":"update","sheetName":{"__rl":true,"mode":"list","value":"gid=0","cachedResultUrl":"https://docs.google.com/spreadsheets/d/14XPphTi6va5o2c5bb4Ue3A6-B5aeZqi8oxAhThmKRi0/edit#gid=0","cachedResultName":"Emails"},"documentId":{"__rl":true,"mode":"list","value":"14XPphTi6va5o2c5bb4Ue3A6-B5aeZqi8oxAhThmKRi0","cachedResultUrl":"https://docs.google.com/spreadsheets/d/14XPphTi6va5o2c5bb4Ue3A6-B5aeZqi8oxAhThmKRi0/edit?usp=drivesdk","cachedResultName":"Email Manager"}},"credentials":{"googleSheetsOAuth2Api":{"id":"gbEbCNKqCMSRZPql","name":"sheets account"}},"typeVersion":4.7},{"id":"doc-note-1774531506929","name":"Workflow Description","type":"n8n-nodes-base.stickyNote","position":[-700,-150],"parameters":{"width":600,"height":943,"content":"## Workflow Overview\n\nThis workflow automates repetitive email sending directly from Google Sheets and tracks responses, helping you reclaim hours spent on manual emailing. Simply maintain your email list in a spreadsheet with columns for recipient, subject, message, and status—then let n8n handle the rest.\n\n### How It Works\n\nThe workflow has two parallel automation flows:\n\n**Email Sending Flow (Manual Trigger):**\n- Retrieves all rows from your Google Sheet where Status = \"To send\"\n- Sends personalized emails via Gmail to each recipient\n- Updates the Status to \"Sent\" to prevent duplicates\n\n**Response Tracking Flow (Automatic):**\n- Monitors your Gmail inbox every minute for new messages\n- Matches incoming emails to the sender's address in your sheet\n- Logs the response text back to a \"Response\" column\n\n### First Setup\n\n1. Create a Google Sheet with columns: To, Subject, Message, Status, and Response\n2. Connect your Google account to n8n (Google Sheets OAuth2 credential)\n3. Connect your Gmail account to n8n (Gmail OAuth2 credential)\n4. Update the document ID and sheet references to point to your own spreadsheet\n\n### Configuration\n\nReconfigure the Google Sheets document ID and sheet name to match your own email management spreadsheet. The filter looks for \"To send\" status—adjust this value if you prefer different status labels."},"typeVersion":1},{"id":"contact-note-1774531551219","name":"Creator Contact Info","type":"n8n-nodes-base.stickyNote","position":[-700,-610],"parameters":{"color":5,"width":600,"height":440,"content":"# Contact Us:\n## Milan @ SmoothWork - [Book a Free Consulting Call](https://smoothwork.ai/book-a-call/)\n![Milan](https://gravatar.com/avatar/95700d17ba300a9f14c1b8cacf933df7720027b3adda9cbe6183d89142925422?r=pg&d=retro&size=100)\n\n\n### We help businesses eliminate busywork by building compact business tools tailored to your process.\n### Contact us for customizing this, or building similar automations.\n\n📧 hello@smoothwork.ai\n▶️ [Check us on YouTube](https://www.youtube.com/@vasarmilan)\n📞 [Book a Free Consulting Call](https://smoothwork.ai/book-a-call/)\n💼 [Add me on Linkedin](https://www.linkedin.com/in/mil%C3%A1n-v%C3%A1s%C3%A1rhelyi-3a9985123/)\n"},"typeVersion":1},{"id":"video-note-1774531563386","name":"Video Walkthrough","type":"n8n-nodes-base.stickyNote","position":[-90,-610],"parameters":{"width":420,"height":340,"content":"# Video Walkthrough\n[![image.png](https://vasarmilan-public.s3.us-east-1.amazonaws.com/blog_thumbnails/thumbnail_recrji7w9W5rhpyhr.jpg)](https://www.youtube.com/watch?v=jxT6XO4eUwI)"},"typeVersion":1}],"pinData":{"On New Email Received":[{"id":"example000000000","to":{"text":"\"Jane\" <jane@example.com>","value":[{"name":"Jane","address":"jane@example.com"}]},"date":"2026-03-09T17:18:39.000Z","from":{"text":"\"John Doe\" <john.doe+recipient@example.com>","value":[{"name":"John Doe","address":"john.doe+recipient@example.com"}]},"html":"ok I'll be there!","text":"ok I'll be there!","subject":"Important reminder!","labelIds":["UNREAD","IMPORTANT","INBOX"],"threadId":"example000000000","messageId":"<20260309171839.example@gmail.com>"}]},"connections":{"Send Email via Gmail":{"main":[[{"node":"Mark Email as Sent","type":"main","index":0}]]},"On New Email Received":{"main":[[{"node":"Find Original Email Row","type":"main","index":0}]]},"Find Original Email Row":{"main":[[{"node":"Save Email Response","type":"main","index":0}]]},"Get Pending Emails from Sheet":{"main":[[{"node":"Send Email via Gmail","type":"main","index":0}]]},"Manual Trigger - Start Email Campaign":{"main":[[{"node":"Get Pending Emails from Sheet","type":"main","index":0}]]}}},"lastUpdatedBy":29,"workflowInfo":{"nodeCount":10,"nodeTypes":{"n8n-nodes-base.gmail":{"count":1},"n8n-nodes-base.stickyNote":{"count":3},"n8n-nodes-base.gmailTrigger":{"count":1},"n8n-nodes-base.googleSheets":{"count":4},"n8n-nodes-base.manualTrigger":{"count":1}}},"status":"published","readyToDemo":null,"user":{"name":"Milan Vasarhelyi - SmoothWork","username":"vasarmilan","bio":"We help you eliminate the busywork by building compact business tools tailored to your processes.\n\n📞: https://smoothwork.ai/book-a-call\n▶️: https://www.youtube.com/@vasarmilan","verified":true,"links":["https://smoothwork.ai"],"avatar":"https://gravatar.com/avatar/95700d17ba300a9f14c1b8cacf933df7720027b3adda9cbe6183d89142925422?r=pg&d=retro&size=200"},"nodes":[{"id":18,"icon":"file:googleSheets.svg","name":"n8n-nodes-base.googleSheets","codex":{"data":{"alias":["CSV","Sheet","Spreadsheet","GS"],"resources":{"generic":[{"url":"https://n8n.io/blog/love-at-first-sight-ricardos-n8n-journey/","icon":"❤️","label":"Love at first sight: Ricardo’s n8n journey"},{"url":"https://n8n.io/blog/why-business-process-automation-with-n8n-can-change-your-daily-life/","icon":"🧬","label":"Why business process automation with n8n can change your daily life"},{"url":"https://n8n.io/blog/automatically-adding-expense-receipts-to-google-sheets-with-telegram-mindee-twilio-and-n8n/","icon":"🧾","label":"Automatically Adding Expense Receipts to Google Sheets with Telegram, Mindee, Twilio, and n8n"},{"url":"https://n8n.io/blog/supercharging-your-conference-registration-process-with-n8n/","icon":"🎫","label":"Supercharging your conference registration process with n8n"},{"url":"https://n8n.io/blog/creating-triggers-for-n8n-workflows-using-polling/","icon":"⏲","label":"Creating triggers for n8n workflows using polling"},{"url":"https://n8n.io/blog/no-code-ecommerce-workflow-automations/","icon":"store","label":"6 e-commerce workflows to power up your Shopify s"},{"url":"https://n8n.io/blog/migrating-community-metrics-to-orbit-using-n8n/","icon":"📈","label":"Migrating Community Metrics to Orbit using n8n"},{"url":"https://n8n.io/blog/automate-google-apps-for-productivity/","icon":"💡","label":"15 Google apps you can combine and automate to increase productivity"},{"url":"https://n8n.io/blog/your-business-doesnt-need-you-to-operate/","icon":" 🖥️","label":"Hey founders! Your business doesn't need you to operate"},{"url":"https://n8n.io/blog/how-honest-burgers-use-automation-to-save-100k-per-year/","icon":"🍔","label":"How Honest Burgers Use Automation to Save $100k per year"},{"url":"https://n8n.io/blog/how-a-digital-strategist-uses-n8n-for-online-marketing/","icon":"💻","label":"How a digital strategist uses n8n for online marketing"},{"url":"https://n8n.io/blog/why-this-product-manager-loves-workflow-automation-with-n8n/","icon":"🧠","label":"Why this Product Manager loves workflow automation with n8n"},{"url":"https://n8n.io/blog/sending-automated-congratulations-with-google-sheets-twilio-and-n8n/","icon":"🙌","label":"Sending Automated Congratulations with Google Sheets, Twilio, and n8n "},{"url":"https://n8n.io/blog/how-a-membership-development-manager-automates-his-work-and-investments/","icon":"📈","label":"How a Membership Development Manager automates his work and investments"},{"url":"https://n8n.io/blog/aws-workflow-automation/","label":"7 no-code workflow automations for Amazon Web Services"}],"primaryDocumentation":[{"url":"https://docs.n8n.io/integrations/builtin/app-nodes/n8n-nodes-base.googlesheets/"}],"credentialDocumentation":[{"url":"https://docs.n8n.io/integrations/builtin/credentials/google/oauth-single-service/"}]},"categories":["Data & Storage","Productivity"],"nodeVersion":"1.0","codexVersion":"1.0"}},"group":"[\"input\",\"output\"]","defaults":{"name":"Google Sheets"},"iconData":{"type":"file","fileBuffer":"data:image/svg+xml;base64,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"},"displayName":"Google Sheets","typeVersion":5,"nodeCategories":[{"id":3,"name":"Data & Storage"},{"id":4,"name":"Productivity"}]},{"id":356,"icon":"file:gmail.svg","name":"n8n-nodes-base.gmail","codex":{"data":{"alias":["email","human","form","wait","hitl","approval"],"resources":{"generic":[{"url":"https://n8n.io/blog/why-business-process-automation-with-n8n-can-change-your-daily-life/","icon":"🧬","label":"Why business process automation with n8n can change your daily life"},{"url":"https://n8n.io/blog/supercharging-your-conference-registration-process-with-n8n/","icon":"🎫","label":"Supercharging your conference registration process with n8n"},{"url":"https://n8n.io/blog/no-code-ecommerce-workflow-automations/","icon":"store","label":"6 e-commerce workflows to power up your Shopify s"},{"url":"https://n8n.io/blog/how-to-get-started-with-crm-automation-and-no-code-workflow-ideas/","icon":"👥","label":"How to get started with CRM automation (with 3 no-code workflow ideas"},{"url":"https://n8n.io/blog/automate-google-apps-for-productivity/","icon":"💡","label":"15 Google apps you can combine and automate to increase productivity"},{"url":"https://n8n.io/blog/your-business-doesnt-need-you-to-operate/","icon":" 🖥️","label":"Hey founders! 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