{"workflow":{"id":14370,"name":"Monitor Shopify low-stock items with OpenAI, Google Sheets, Slack and email","views":85,"recentViews":4,"totalViews":85,"createdAt":"2026-03-26T12:25:36.947Z","description":"# (Retail) Supplier Restock Request Trigger\n\nThis workflow automatically monitors your Shopify inventory, detects low-stock products, generates smart alert messages, logs records in Google Sheets and sends priority-based notifications to Slack.\n\nThis workflow checks your Shopify store every 5 hours, identifies products with low inventory (≤10 units), generates professional alert messages using AI, prevents duplicate alerts using Google Sheets, assigns priority based on stock level and notifies your team on Slack.\n\nYou receive:\n\n*   **Automated inventory checks every 5 hours**\n*   **Google Sheet tracking for low-stock products**\n*   **Priority-based Slack alerts (High / Medium / Low)**\n\nIdeal for teams that want proactive inventory visibility without manual stock checks.\n\n\n### Quick Start – Implementation Steps\n\n1.  Connect your **Shopify account** to fetch products and inventory.\n2.  Connect **OpenAI** to generate alert messages.\n3.  Connect a **Google Sheet** for tracking alerts.\n4.  Connect **Slack** to receive notifications.\n5.  Activate the workflow — monitoring starts automatically.\n    \n\n## What It Does\n\nThis workflow automates low-stock monitoring for Shopify products:\n\n1.  Runs automatically every 5 hours.\n2.  Fetches all products and inventory levels from Shopify.\n3.  Cleans and prepares product data (SKU, name, stock, vendor).\n4.  Processes products in small batches to avoid overload.\n5.  Filters only products with stock ≤ 10 units.\n6.  Generates a professional alert message using AI.\n7.  Checks Google Sheets to avoid duplicate records.\n8.  Appends new records or updates existing ones.\n9.  Assigns priority based on stock level:\n    *   2 units → High priority\n    *   6 units → Medium priority\n    *   10 units → Low priority\n10.  Sends a clear Slack alert to the team.\n\nThis ensures timely restocking with no duplicate alerts.\n\n\n## Who’s It For\n\nThis workflow is ideal for:\n\n*   E-commerce store owners\n*   Inventory & operations teams\n*   Shopify store managers\n*   Supply chain teams\n*   Startups managing limited stock\n*   Businesses wanting automated restock alerts\n    \n\n## Requirements to Use This Workflow\n\nTo run this workflow, you need:\n\n*   **n8n instance** (cloud or self-hosted)\n*   **Shopify store** with API access\n*   **OpenAI API key**\n*   **Google Sheets** access\n*   **Slack workspace** with API permissions\n    \nNo advanced technical knowledge required.\n\n\n## How It Works\n\n1.  **Scheduled Check** – Workflow runs every 5 hours.\n2.  **Fetch Products** – Retrieves all Shopify products.\n3.  **Prepare Data** – Extracts SKU, name, stock, vendor.\n4.  **Low-Stock Filter** – Keeps only items ≤ 10 units.\n5.  **AI Message Creation** – Generates alert text.\n6.  **Duplicate Check** – Looks up Google Sheet records.\n7.  **Update or Insert** – Keeps the sheet up to date.\n8.  **Priority Assignment** – Sets urgency level.\n9.  **Slack Alert** – Notifies the team instantly.\n    \n\n## Setup Steps\n\n1.  Import the provided n8n workflow JSON.\n2.  Open the **Shopify nodes** → connect your Shopify credentials.\n3.  Add your **OpenAI API key** in the AI nodes.\n4.  Connect your **Google Sheets** account and map fields.\n5.  Connect **Slack** and select the alert channel.\n6.  Adjust stock thresholds if needed.\n7.  Activate the workflow — done!\n    \n\n## How To Customize Nodes\n\n### Customize Stock Thresholds\n\nModify the **IF / Switch** nodes to:\n\n*   Change low-stock limits\n*   Add more priority levels\n    \n### Customize Alert Messages\n\nEdit the **AI prompt** to:\n\n*   Change tone (urgent, friendly, formal)\n*   Add emojis or mentions\n*   Include pricing or vendor info\n    \n### Customize Google Sheet Fields\n\nYou can add:\n\n*   Vendor name\n*   Last updated date\n*   Restock status\n*   Assigned team member\n    \n### Customize Slack Alerts\n\nEnhance messages with:\n\n*   @mentions\n*   Emojis\n*   Links to Shopify product pages\n    \n\n## Add-Ons (Optional Enhancements)\n\nYou can extend this workflow to:\n\n*   Send email alerts\n*   Create weekly summary reports\n*   Add auto-restock triggers\n*   Integrate with ERP systems\n*   Track restock completion\n*   Add dashboards using Google Sheets\n    \n\n## Use Case Examples\n\n### 1\\. Inventory Monitoring\n\nAutomatically track low-stock items.\n\n### 2\\. Restock Planning\n\nPrioritize restocking based on urgency.\n\n### 3\\. Team Alerts\n\nNotify operations instantly via Slack.\n\n### 4\\. Audit & Tracking\n\nMaintain a clean inventory alert log.\n\n### 5\\. Store Scaling\n\nPrevent stock-outs as order volume grows.\n\n\n## Troubleshooting Guide\n\n| Issue                | Possible Cause        | Solution                         |\n|----------------------|----------------------|----------------------------------|\n| No Slack alerts      | Slack not connected  | Check Slack credentials          |\n| Duplicate rows       | SKU mismatch         | Ensure SKU is consistent         |\n| No low-stock items   | Threshold too low    | Adjust IF condition              |\n| AI message empty     | OpenAI key missing   | Verify API key                   |\n| Workflow not running | Trigger disabled     | Enable Schedule Trigger          |\n\n\n## Need Help?\n\nIf you need help customizing or extending this workflow with advanced features like adding analytics, ERP integrations, advanced alerts or scaling it for high-volume stores, then our [n8n workflow developers](https://www.weblineindia.com/hire-n8n-developers/) at **WeblineIndia** are happy to help.","workflow":{"id":"xPxRpiheL1Ksig77","meta":{"instanceId":"14e4c77104722ab186539dfea5182e419aecc83d85963fe13f6de862c875ebfa","templateCredsSetupCompleted":true},"name":"(Retail) Supplier Restock Request Trigger","tags":[],"nodes":[{"id":"6438f7ce-a0d8-4ae7-bee3-b2d837d0a680","name":"Trigger in Schedule time","type":"n8n-nodes-base.scheduleTrigger","position":[-3744,-1312],"parameters":{"rule":{"interval":[{"field":"hours","hoursInterval":5}]}},"typeVersion":1.2},{"id":"559903bc-c885-48e3-92de-82affca9d768","name":"Fetch Products","type":"n8n-nodes-base.shopify","position":[-3488,-1312],"parameters":{"resource":"product","operation":"getAll","authentication":"accessToken","additionalFields":{}},"credentials":{"shopifyAccessTokenApi":{"id":"fhgYrxx1Hqf1Bsyh","name":"Shopify Access Token account 3"}},"typeVersion":1},{"id":"6a01fd91-56e8-4b6e-9bd4-1d7077be1e6c","name":"Prepare Product data","type":"n8n-nodes-base.set","position":[-3232,-1312],"parameters":{"options":{},"assignments":{"assignments":[{"id":"76f61a8e-02f1-41e9-8b06-1f0eea886045","name":"varient_id","type":"number","value":"={{ $json.id }}"},{"id":"80e85a18-f414-4bbc-810d-29ea961f0248","name":"product_id","type":"number","value":"={{ $json.variants[0].product_id }}"},{"id":"ac42d2dd-1fa3-4a59-9bcc-05babc0c445c","name":"sku","type":"string","value":"={{ $json.variants[0].sku }}"},{"id":"cf492415-32e4-452a-a9d8-a1a07aa193e0","name":"inventory_item_id","type":"number","value":"={{ $json.variants[0].inventory_item_id }}"},{"id":"42298063-4915-434f-b5f7-53353c5c7032","name":"price","type":"string","value":"={{ $json.variants[0].price }}"},{"id":"2726ef94-c01f-4df9-b4a9-a5f996859f4d","name":"product_name","type":"string","value":"={{ $json.title }}"},{"id":"c545a203-cbec-4e12-9a95-d4a117976a40","name":"vendor","type":"string","value":"={{ $json.vendor }}"},{"id":"e3db834d-a9fd-40e2-855d-3658b07a8d74","name":"inventory_quantity","type":"number","value":"={{ $json.variants[0].inventory_quantity }}"}]}},"typeVersion":3.4},{"id":"2fffe006-1b89-4b4f-b446-1c81c81f03fa","name":"Process each product","type":"n8n-nodes-base.splitInBatches","position":[-2912,-1312],"parameters":{"options":{},"batchSize":5},"typeVersion":3},{"id":"9f987ef8-0436-4240-93a1-55342ec3e2bc","name":"Check low stock","type":"n8n-nodes-base.if","position":[-2592,-1296],"parameters":{"options":{},"conditions":{"options":{"version":2,"leftValue":"","caseSensitive":true,"typeValidation":"strict"},"combinator":"and","conditions":[{"id":"aafdfe3e-f325-442e-86b1-f1fe887fa503","operator":{"type":"number","operation":"lte"},"leftValue":"={{ $json.inventory_quantity }}","rightValue":10}]}},"typeVersion":2.2},{"id":"54caa5d4-68f7-42c4-a925-d2004bd45818","name":"AI text genrator","type":"@n8n/n8n-nodes-langchain.lmChatOpenAi","position":[-2336,-1120],"parameters":{"model":{"__rl":true,"mode":"list","value":"gpt-4.1-mini","cachedResultName":"gpt-4.1-mini"},"options":{}},"credentials":{"openAiApi":{"id":"iK6nSUWibiMc128j","name":"OpenAi account 17"}},"typeVersion":1.2},{"id":"b55ece31-c465-4888-b72b-350431a217c6","name":"Genrate Alert Message","type":"@n8n/n8n-nodes-langchain.chainLlm","position":[-2288,-1376],"parameters":{"text":"=Product Name: {{$json.product_name || \"Unknown\"}} SKU: {{$json.sku || \"N/A\"}} Current Stock: {{$json.inventory_quantity}} Reorder Threshold: {{$json.reorder_level || 10}} Price: {{$json.price}} Vendor: {{$json.vendor || \"Unknown\"}} Write a clear, professional alert message suitable for Email or Slack. Include urgency if stock is below threshold.","batching":{},"messages":{"messageValues":[{"message":"You are an inventory management assistant. Create a concise alert message for the purchasing team. "}]},"promptType":"define"},"typeVersion":1.7},{"id":"0ecf44b7-8404-42ac-925e-d38886fe1140","name":"Formate Alert Message","type":"n8n-nodes-base.code","position":[-1968,-1376],"parameters":{"jsCode":"const ifItems = $items('Check low stock'); // All Shopify items that passed IF\n\nreturn items.map((item, index) => {\n  const fullText = item.json.text || '';\n\n  const lines = fullText.split('\\n').filter(l => l.trim() !== '');\n\n  let subject = 'Low Stock Alert';\n  let body = fullText;\n\n  if (lines.length && /^subject:/i.test(lines[0])) {\n    subject = lines[0].replace(/^Subject:\\s*/i, '');\n    body = lines.slice(1).join('\\n').trim();\n  }\n\n  const shopifyItem = ifItems[index]?.json || {};\n\n  return {\n    json: {\n      subject,\n      body,\n\n      // NOW TRULY DYNAMIC\n      sku: shopifyItem.sku ?? 'N/A',\n      inventory_quantity: shopifyItem.inventory_quantity ?? 0,\n      product_name: shopifyItem.product_name ?? 'Unknown',\n      variant_id: shopifyItem.varient_id ?? 0,\n      time_stemp: new Date().toISOString()\n    }\n  };\n});\n"},"typeVersion":2},{"id":"a9e9bf8c-c28d-4559-bf5d-9e862c2dcd3f","name":"Check existing records","type":"n8n-nodes-base.googleSheets","position":[-1648,-1712],"parameters":{"options":{},"filtersUI":{"values":[{"lookupValue":"={{ $('Formate Alert Message').item.json.sku }}","lookupColumn":"sku"}]},"sheetName":{"__rl":true,"mode":"list","value":614869397,"cachedResultUrl":"#","cachedResultName":"order_restock"},"documentId":{"__rl":true,"mode":"list","value":"1TkODFnQS4sw8-ullt0U34aph2FMLteyUJvUYC6GarI0","cachedResultUrl":"#","cachedResultName":"New Order Track"}},"credentials":{"googleSheetsOAuth2Api":{"id":"2fCOYWOabnNFkgSM","name":"Google Sheets account 37"}},"typeVersion":4.7},{"id":"d6262fcb-4edf-4dec-b2a1-00f44d009b61","name":"New or existing records??","type":"n8n-nodes-base.if","position":[-1424,-1712],"parameters":{"options":{"ignoreCase":false},"conditions":{"options":{"version":2,"leftValue":"","caseSensitive":true,"typeValidation":"strict"},"combinator":"and","conditions":[{"id":"60455e95-b2de-49bb-b8b9-14eaaf2bc204","operator":{"name":"filter.operator.equals","type":"string","operation":"equals"},"leftValue":"={{ ($items('Check existing records').length === 0).toString() }}\n","rightValue":"="}]}},"typeVersion":2.2},{"id":"6a0db2c0-cbae-44be-98b5-6224e08ed048","name":"Add product alert to sheet","type":"n8n-nodes-base.googleSheets","position":[-1152,-1728],"parameters":{"columns":{"value":{"sku":"={{ $json.sku }}","message":"={{ $json.subject }}","varient_id":"={{ $json.variant_id }}","product_name":"={{ $json.product_name }}","inventory_quntity":"={{ $json.inventory_quantity }}"},"schema":[{"id":"product_name","type":"string","display":true,"required":false,"displayName":"product_name","defaultMatch":false,"canBeUsedToMatch":true},{"id":"sku","type":"string","display":true,"required":false,"displayName":"sku","defaultMatch":false,"canBeUsedToMatch":true},{"id":"inventory_quntity","type":"string","display":true,"required":false,"displayName":"inventory_quntity","defaultMatch":false,"canBeUsedToMatch":true},{"id":"varient_id","type":"string","display":true,"required":false,"displayName":"varient_id","defaultMatch":false,"canBeUsedToMatch":true},{"id":"message","type":"string","display":true,"required":false,"displayName":"message","defaultMatch":false,"canBeUsedToMatch":true},{"id":"time_stemp","type":"string","display":true,"removed":false,"required":false,"displayName":"time_stemp","defaultMatch":false,"canBeUsedToMatch":true}],"mappingMode":"defineBelow","matchingColumns":[],"attemptToConvertTypes":false,"convertFieldsToString":false},"options":{},"operation":"append","sheetName":{"__rl":true,"mode":"list","value":614869397,"cachedResultUrl":"#","cachedResultName":"order_restock"},"documentId":{"__rl":true,"mode":"list","value":"1TkODFnQS4sw8-ullt0U34aph2FMLteyUJvUYC6GarI0","cachedResultUrl":"#","cachedResultName":"New Order Track"}},"credentials":{"googleSheetsOAuth2Api":{"id":"2fCOYWOabnNFkgSM","name":"Google Sheets account 37"}},"typeVersion":4.7},{"id":"bf128592-efa1-4141-bc22-7a62e269dabd","name":"Update existing alert in sheet","type":"n8n-nodes-base.googleSheets","position":[-1152,-1584],"parameters":{"columns":{"value":{"sku":"={{ $json.sku }}","message":"={{ $json.message }}","row_number":"={{ $json.row_number }}","time_stemp":"={{ $json.time_stemp }}","varient_id":"={{ $json.varient_id }}","product_name":"={{ $json.product_name }}","inventory_quntity":"={{ $json.inventory_quntity }}"},"schema":[{"id":"product_name","type":"string","display":true,"required":false,"displayName":"product_name","defaultMatch":false,"canBeUsedToMatch":true},{"id":"sku","type":"string","display":true,"required":false,"displayName":"sku","defaultMatch":false,"canBeUsedToMatch":true},{"id":"inventory_quntity","type":"string","display":true,"required":false,"displayName":"inventory_quntity","defaultMatch":false,"canBeUsedToMatch":true},{"id":"varient_id","type":"string","display":true,"required":false,"displayName":"varient_id","defaultMatch":false,"canBeUsedToMatch":true},{"id":"message","type":"string","display":true,"required":false,"displayName":"message","defaultMatch":false,"canBeUsedToMatch":true},{"id":"time_stemp","type":"string","display":true,"required":false,"displayName":"time_stemp","defaultMatch":false,"canBeUsedToMatch":true},{"id":"row_number","type":"number","display":true,"removed":false,"readOnly":true,"required":false,"displayName":"row_number","defaultMatch":false,"canBeUsedToMatch":true}],"mappingMode":"defineBelow","matchingColumns":["row_number"],"attemptToConvertTypes":false,"convertFieldsToString":false},"options":{},"operation":"update","sheetName":{"__rl":true,"mode":"list","value":614869397,"cachedResultUrl":"#","cachedResultName":"order_restock"},"documentId":{"__rl":true,"mode":"list","value":"1TkODFnQS4sw8-ullt0U34aph2FMLteyUJvUYC6GarI0","cachedResultUrl":"#","cachedResultName":"New Order Track"}},"credentials":{"googleSheetsOAuth2Api":{"id":"2fCOYWOabnNFkgSM","name":"Google Sheets account 37"}},"typeVersion":4.7},{"id":"5b0a10e4-8d5c-475c-b8c3-c2b5f1d0f927","name":"Set stock priority","type":"n8n-nodes-base.switch","position":[-1696,-880],"parameters":{"rules":{"values":[{"conditions":{"options":{"version":2,"leftValue":"","caseSensitive":true,"typeValidation":"strict"},"combinator":"and","conditions":[{"id":"f9671141-cc30-42a8-9f66-4234a9638e2a","operator":{"type":"number","operation":"equals"},"leftValue":"={{ $json.inventory_quantity }}","rightValue":2}]}},{"conditions":{"options":{"version":2,"leftValue":"","caseSensitive":true,"typeValidation":"strict"},"combinator":"and","conditions":[{"id":"c597409d-286d-4739-b1f9-e0b1262a50fc","operator":{"type":"number","operation":"equals"},"leftValue":"={{ $json.inventory_quantity 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Please restock this item immediately to avoid stockout."},{"id":"7754b174-39d4-46f6-b3cc-9b36e7a02f1c","name":"product_name","type":"string","value":"={{ $json.product_name }}"},{"id":"64b6cd7b-ce1b-4489-b002-2bc1035b18e7","name":"sku","type":"string","value":"={{ $json.sku }}"},{"id":"38756b05-f665-4b72-be7f-2ec884265cc2","name":"inventory_quantity","type":"string","value":"={{ $json.inventory_quantity }}"}]}},"typeVersion":3.4},{"id":"7a69f363-a34d-4007-8b4f-f7454dd6d5e6","name":"Medium Priority Alert","type":"n8n-nodes-base.set","position":[-1424,-896],"parameters":{"options":{},"assignments":{"assignments":[{"id":"bb838a39-a324-479a-bfdc-046bb30b6005","name":"=priority","type":"string","value":"MEDIUM PRIORITY: Stock is running low. Please plan restocking soon."},{"id":"6c374958-02c7-4098-91e7-54a5ad332e98","name":"product_name","type":"string","value":"={{ $json.product_name }}"},{"id":"616fb71d-6656-4e9a-824a-b870a3623c9b","name":"sku","type":"string","value":"={{ $json.sku }}"},{"id":"9f39e230-91cf-42af-b82f-8dbe4e0668e1","name":"inventory_quantity","type":"number","value":"={{ $json.inventory_quantity }}"}]}},"typeVersion":3.4},{"id":"a7c77eca-cf55-49fd-884a-557c8cf1869f","name":"Low Priority Alert","type":"n8n-nodes-base.set","position":[-1424,-752],"parameters":{"options":{},"assignments":{"assignments":[{"id":"bb838a39-a324-479a-bfdc-046bb30b6005","name":"=priority","type":"string","value":"LOW PRIORITY: Stock has reached reorder level. Restock when convenient"},{"id":"6c374958-02c7-4098-91e7-54a5ad332e98","name":"product_name","type":"string","value":"={{ $json.product_name }}"},{"id":"616fb71d-6656-4e9a-824a-b870a3623c9b","name":"sku","type":"string","value":"={{ $json.sku }}"},{"id":"9f39e230-91cf-42af-b82f-8dbe4e0668e1","name":"inventory_quantity","type":"number","value":"={{ $json.inventory_quantity }}"}]}},"typeVersion":3.4},{"id":"b55380bd-a37b-4ccc-a8e4-73e27e9cb51a","name":"Send slack alert","type":"n8n-nodes-base.slack","position":[-1008,-784],"webhookId":"054fe91f-0299-4dc5-8c35-2884a1956b7a","parameters":{"text":"=Order Restock Notification: \nPriority: {{ $json.priority }}\nProduct Name: {{ $json.product_name }}\nSKU: {{ $json.sku }}\nInventory_Quantity: {{ $json.inventory_quantity }}","select":"channel","channelId":{"__rl":true,"mode":"list","value":"C09S57E2JQ2","cachedResultName":"n8n"},"otherOptions":{"includeLinkToWorkflow":false}},"credentials":{"slackApi":{"id":"NwllndcJLwnQYcFB","name":"Slack account 15"}},"typeVersion":2.3},{"id":"1ca657a5-e64e-4e12-9f90-d38bbc9f5540","name":"Sticky Note","type":"n8n-nodes-base.stickyNote","position":[-4512,-2160],"parameters":{"width":448,"height":800,"content":"## How it works\n\n\nThis workflow automatically monitors your Shopify inventory and alerts your team when products are running low.\n\nEvery 5 hours, it checks all products in your Shopify store and reviews their stock levels. Products with low inventory (10 units or less) are identified and processed one by one to avoid overload.\n\nFor each low-stock product, the system creates a clear alert message using AI. The message includes product details such as name, SKU, and current stock, and is formatted for email and Slack.\n\nTo avoid duplicate records, the workflow checks a Google Sheet to see if the product has already been logged. If it’s a new product, a new row is added; if it already exists, the row is updated with the latest stock and alert details.\n\nFinally, products are categorized by priority (High, Medium, or Low) based on stock level, and a notification is sent to Slack so the team knows what action to take.\n\n## Setup steps\n\n**1.** Connect your **Shopify account** to fetch product and inventory data.\n\n**2.** Connect **OpenAI** to generate alert messages.\n\n**3.** Connect **Gmail** (optional) and **Slack** for notifications.\n\n**4.** Connect a **Google Sheet** to store and track low-stock alerts.\n\n**5.** Adjust stock thresholds or schedule timing if needed.\n\n**6.** Turn on the workflow and let it run automatically."},"typeVersion":1},{"id":"5a114adf-c8f1-4a3b-bb10-74aff30644d3","name":"Sticky Note1","type":"n8n-nodes-base.stickyNote","position":[-3840,-1472],"parameters":{"color":7,"width":784,"height":368,"content":"## Fetch Products & Prepare data\n\nEvery 5 hours, the system automatically checks your Shopify store.\nIt collects product details like stock levels and prepares the data for further actions such as alerts and reporting."},"typeVersion":1},{"id":"82d32f05-c6b0-442d-a3c9-d49ad0ce4a45","name":"Sticky Note2","type":"n8n-nodes-base.stickyNote","position":[-3008,-1584],"parameters":{"color":7,"width":1232,"height":560,"content":"## Low-Stock Alert Processing\nThe system goes through each product one by one and checks whether the stock is running low. For low-stock items, it uses AI to create a clear and professional alert message, then formats the message with all important product details so it’s ready to be sent by email or Slack."},"typeVersion":1},{"id":"d0a81ef4-86e3-4703-8b21-946b61d9ff9a","name":"Sticky Note3","type":"n8n-nodes-base.stickyNote","position":[-1744,-1216],"parameters":{"color":7,"width":928,"height":656,"content":"## Priority-Based Alerts & Team Notification\nBased on how low the stock is, the system assigns a priority level (high, medium, or low) and prepares the right message for each case. It then sends a clear alert to your Slack channel so the team knows exactly which products need urgent attention and which can be restocked later."},"typeVersion":1},{"id":"aef41bd0-8908-4d18-9f4a-be78bc432e94","name":"Sticky Note4","type":"n8n-nodes-base.stickyNote","position":[-1744,-1888],"parameters":{"color":7,"width":1104,"height":560,"content":"## Alert Tracking & Record Management\nThe system checks your Google Sheet to see if a low-stock alert for the product already exists. 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