{"workflow":{"id":13923,"name":"Schedule appointments from a booking form with Google Calendar and Gmail","views":666,"recentViews":7,"totalViews":666,"createdAt":"2026-03-06T17:01:19.653Z","description":"## How it works\n\nThis workflow creates a complete appointment booking system — no external scheduling tools needed. It serves a styled HTML booking form via webhook, checks your Google Calendar for availability, and lets visitors pick an open 30-minute slot. On submission, it creates a calendar event, sends a confirmation email via Gmail, and shows a success page.\n\n- A GET webhook serves the booking page, which reads your Google Calendar to show only open time slots for the next 30 days\n- Visitors pick a date/time, fill in their name, email, and an optional message, then submit\n- A POST webhook receives the form, calculates the end time, creates a Google Calendar event, and sends a styled HTML confirmation email with an \"Add to Calendar\" link\n- The visitor sees a branded success page confirming their booking\n\n## Set up steps\n\n1. **Google Calendar OAuth2** — Connect your Google account with Calendar read/write access. Takes ~5 minutes if you already have OAuth credentials in Google Cloud Console.\n2. **Gmail OAuth2** — Connect your Gmail account for sending confirmation emails. Can reuse the same Google OAuth app.\n3. **Configure your availability** — In the \"Calculate Available Slots\" node, adjust `workingDays` (default: Mon–Fri), `startHour`/`endHour` (default: 9 AM–2 PM), `slotDuration` (default: 30 min), and the timezone offset (default: `+02:00` for EET).\n4. **Activate the workflow** — The booking form will be live at your n8n instance's webhook URL: `your-n8n-url/webhook/booking`\n5. **Optional: Customize branding** — Edit the HTML/CSS in the \"Build HTML Form\" and \"Show Success Message\" nodes to match your brand colors and copy.","workflow":{"id":"c56XJZu8a8zCCEoo","meta":{"instanceId":"96add2e303f72aa16a39eea436903593869549c40bd26622ad76490ad225eb9e","templateCredsSetupCompleted":true},"name":"5. Schedule Form - Google calendar","tags":[],"nodes":[{"id":"997c252a-ea1c-455b-8afe-392225b73d70","name":"Code in JavaScript","type":"n8n-nodes-base.code","position":[-880,560],"parameters":{"jsCode":"const webhookData = $input.first().json.body;\nconst startTime = webhookData.timeslot;\n\n// Parse the start time WITH timezone: \"2025-11-21T10:30:00+02:00\"\nconst match = startTime.match(/^(.+T)(\\d{2}):(\\d{2}):(\\d{2})(\\+\\d{2}:\\d{2})$/);\nif (!match) {\n throw new Error('Invalid time format');\n}\n\nconst [_, prefix, hours, minutes, seconds, timezone] = match;\nconst totalMinutes = parseInt(hours) * 60 + parseInt(minutes) + 30;\nconst newHours = Math.floor(totalMinutes / 60);\nconst newMinutes = totalMinutes % 60;\n\n// IMPORTANT: Keep the timezone offset in the endTime\nconst endTime = `${prefix}${String(newHours).padStart(2, '0')}:${String(newMinutes).padStart(2, '0')}:${seconds}${timezone}`;\n\nreturn [{\n json: {\n body: {\n ...webhookData,\n startTime: startTime,\n endTime: endTime\n }\n }\n}];"},"typeVersion":2},{"id":"a94a2cdc-0ad0-480d-8e58-5352f2416756","name":"Show Success Message","type":"n8n-nodes-base.respondToWebhook","position":[0,560],"parameters":{"options":{"responseHeaders":{"entries":[{"name":"Content-Type","value":"text/html"}]}},"respondWith":"text","responseBody":"\n\n\n \n \n\n\n
\n
✓
\n

Booking Confirmed!

\n

Your appointment has been successfully scheduled.

\n

📧 Check your email

A confirmation has been sent to your inbox.

\n
\n\n"},"typeVersion":1.1},{"id":"7887c143-437b-49b1-bc52-09d0cc02e42b","name":"Send Confirmation Email","type":"n8n-nodes-base.gmail","position":[-208,560],"webhookId":"0c0fb20b-2b00-4981-9fb0-ca9f27812b91","parameters":{"sendTo":"={{ $json.email }}","message":"=\n\n\n \n\n\n
\n

✅ Appointment Confirmed!

\n
\n

Dear {{ $json.firstName }} {{ $json.lastName }},

\n

Thank you for booking an appointment!

\n
\n
📅 Date:{{ $json.formattedDate }}
\n
🕐 Time:{{ $json.formattedTime }}
\n
⏱️ Duration:30 minutes
\n
✉️ Email:{{ $json.email }}
\n
\n

Your Message:

{{ $json.message }}

\n
📅 Add to Google Calendar
\n

Need to make changes?
If you need to reschedule or cancel, please contact us.

\n
\n

This is an automated confirmation email.

\n
\n\n","options":{},"subject":"=✅ Appointment Confirmed - {{ $json.formattedDate }}"},"credentials":{"gmailOAuth2":{"id":"dNdC9dt0sd3OjzvS","name":"Gmail account"}},"typeVersion":2.1},{"id":"f296c75f-87bb-4463-8504-56534c918486","name":"Format Email Data","type":"n8n-nodes-base.code","position":[-432,560],"parameters":{"jsCode":"const eventData = $input.first().json;\nconst webhookData = $('Webhook - Submit Form').first().json.body;\n\nconst startDate = new Date(eventData.start.dateTime);\nconst endDate = new Date(eventData.end.dateTime);\n\nconst formattedDate = startDate.toLocaleDateString('en-US', {\n weekday: 'long',\n year: 'numeric',\n month: 'long',\n day: 'numeric'\n});\n\nconst formattedTime = startDate.toLocaleTimeString('en-US', {\n hour: '2-digit',\n minute: '2-digit',\n hour12: true\n}) + ' - ' + endDate.toLocaleTimeString('en-US', {\n hour: '2-digit',\n minute: '2-digit',\n hour12: true\n});\n\nreturn [{\n json: {\n ...eventData,\n formattedDate,\n formattedTime,\n firstName: webhookData.firstName,\n lastName: webhookData.lastName,\n email: webhookData.email,\n message: webhookData.message || 'No message provided'\n }\n}];"},"typeVersion":2},{"id":"e0130056-a309-4a1f-bf22-7dc192bd2fce","name":"Create Calendar Event","type":"n8n-nodes-base.googleCalendar","position":[-656,560],"parameters":{"end":"={{ $json.body.endTime }}","start":"={{ $json.body.timeslot }}","calendar":{"__rl":true,"mode":"list","value":"primary","cachedResultName":"Primary"},"additionalFields":{"summary":"=Meeting with {{ $json.body.firstName }} {{ $json.body.lastName }}","description":"=Name: {{ $json.body.firstName }} {{ $json.body.lastName }} \nEmail: {{ $json.body.email }} \n\nMessage: {{ $json.body.message || 'No message provided' }}"}},"credentials":{"googleCalendarOAuth2Api":{"id":"ilF4WKKHVd67Oi8v","name":"Google Calendar account"}},"typeVersion":1.2},{"id":"3124fd95-0fd3-4f81-98e9-86b5fb76400c","name":"Webhook - Submit Form","type":"n8n-nodes-base.webhook","position":[-1088,560],"webhookId":"booking-form","parameters":{"path":"booking","options":{},"httpMethod":"POST","responseMode":"responseNode"},"typeVersion":1.1},{"id":"6c9e11ac-bda2-4e73-abf7-4b3d43d5e802","name":"Respond to Webhook","type":"n8n-nodes-base.respondToWebhook","position":[-208,336],"parameters":{"options":{"responseHeaders":{"entries":[{"name":"Content-Type","value":"text/html"}]}},"respondWith":"text","responseBody":"={{$json.html}}"},"typeVersion":1.1},{"id":"b9808377-3551-4192-9124-0b7d2f452586","name":"Build HTML Form","type":"n8n-nodes-base.code","position":[-416,336],"parameters":{"jsCode":"// Get all slots\nconst items = $input.all();\nconst slots = items.map(item => item.json);\n\n// FIXED: Manual time formatter (NO timezone conversion)\nfunction formatSlotTimeFromValue(value) {\n const [datePart, timePart] = value.split(\"T\"); // \"2025-11-21\", \"08:00:00\" (no timezone offset anymore)\n const [hour, minute] = timePart.split(\":\");\n\n let h = parseInt(hour, 10);\n const ampm = h >= 12 ? \"PM\" : \"AM\";\n h = h % 12 || 12;\n\n return `${h}:${minute} ${ampm}`;\n}\n\n// Group slots by date WITHOUT using new Date for timezone\nconst slotsByDate = {};\nslots.forEach(slot => {\n const [datePart] = slot.value.split(\"T\"); // \"2025-11-21\"\n \n if (!slotsByDate[datePart]) {\n // Use a fixed date string so browser cannot shift timezone\n const displayDateObj = new Date(datePart + \"T00:00:00\");\n\n slotsByDate[datePart] = {\n date: displayDateObj,\n dateKey: datePart,\n displayDate: displayDateObj.toLocaleDateString('en-US', {\n weekday: 'long',\n month: 'long',\n day: 'numeric',\n year: 'numeric'\n }),\n shortDate: displayDateObj.toLocaleDateString('en-US', {\n month: 'short',\n day: 'numeric'\n }),\n slots: []\n };\n }\n\n slotsByDate[datePart].slots.push({\n value: slot.value,\n time: formatSlotTimeFromValue(slot.value)\n });\n});\n\n// Convert to array and sort\nconst groupedSlots = Object.values(slotsByDate).sort((a, b) => a.date - b.date);\n\nconst slotsJson = JSON.stringify(groupedSlots);\n\nconst html = `\n\n\n \n \n Book an Appointment\n \n\n\n
\n

📅 Book Your Appointment

\n

Select your preferred date and time

\n \n
\n \n
\n \n
\n \n
\n \n \n
\n
\n
\n \n \n \n \n
\n Selected time: \n
\n \n \n
\n \n \n
Your Details
\n \n
\n
\n \n \n
\n \n
\n \n \n
\n
\n \n
\n \n \n
\n \n
\n \n \n
\n \n \n
\n
\n \n \n\n`;\n\nreturn [{ json: { html: html } }];"},"typeVersion":2},{"id":"796ed038-04a1-479e-8ac8-f162b22319ad","name":"Calculate Available Slots","type":"n8n-nodes-base.code","position":[-640,336],"parameters":{"jsCode":"// PROPER TIMEZONE FIX\n// Server timezone: Berlin (CET/CEST, UTC+1)\n// Target timezone: Greece (EET/EEST, UTC+2)\n// Difference: Greece is 1 hour ahead of Berlin\n\n// Configuration\nconst workingDays = [1, 2, 3, 4, 5];\nconst startHour = 9;\nconst endHour = 14;\nconst slotDuration = 30;\n\nconst now = new Date();\nconst inputItems = $input.all();\n\n// Get existing events - only timed events within 24 hours\nconst existingEvents = [];\nif (inputItems.length > 0) {\n for (const item of inputItems) {\n const event = item.json;\n \n if (!event.start || !event.start.dateTime) {\n continue;\n }\n \n const eventStart = new Date(event.start.dateTime);\n const eventEnd = new Date(event.end.dateTime);\n const eventDurationHours = (eventEnd - eventStart) / (1000 * 60 * 60);\n \n if (eventDurationHours > 24) {\n continue;\n }\n \n const windowEnd = new Date(now);\n windowEnd.setDate(now.getDate() + 30);\n \n if (eventStart < windowEnd && eventEnd > now) {\n existingEvents.push({ start: eventStart, end: eventEnd });\n }\n }\n}\n\n// Generate slots\nconst slots = [];\n\nfor (let day = 0; day < 30; day++) {\n const currentDate = new Date(now);\n currentDate.setDate(now.getDate() + day);\n \n const year = currentDate.getFullYear();\n const month = currentDate.getMonth() + 1;\n const dayOfMonth = currentDate.getDate();\n const dayOfWeek = currentDate.getDay();\n \n if (!workingDays.includes(dayOfWeek)) continue;\n \n for (let hour = startHour; hour < endHour; hour++) {\n for (let minute = 0; minute < 60; minute += slotDuration) {\n // Create slot time with EXPLICIT Greek timezone offset\n // This tells Google Calendar: \"This is the time in Greece (UTC+2)\"\n const slotStartString = `${year}-${String(month).padStart(2, '0')}-${String(dayOfMonth).padStart(2, '0')}T${String(hour).padStart(2, '0')}:${String(minute).padStart(2, '0')}:00+02:00`;\n const slotStart = new Date(slotStartString);\n const slotEnd = new Date(slotStart.getTime() + slotDuration * 60000);\n \n if (slotStart <= now) continue;\n \n let isAvailable = true;\n for (const event of existingEvents) {\n if ((slotStart >= event.start && slotStart < event.end) ||\n (slotEnd > event.start && slotEnd <= event.end) ||\n (slotStart <= event.start && slotEnd >= event.end)) {\n isAvailable = false;\n break;\n }\n }\n \n if (isAvailable) {\n // CRITICAL: Send the FULL timestamp WITH timezone to Google Calendar\n // This ensures Google knows it's Greek time, not Berlin time\n const valueWithTimezone = slotStartString;\n \n // Format label for display\n const weekdays = ['Sunday', 'Monday', 'Tuesday', 'Wednesday', 'Thursday', 'Friday', 'Saturday'];\n const months = ['January', 'February', 'March', 'April', 'May', 'June', 'July', 'August', 'September', 'October', 'November', 'December'];\n \n const displayHour12 = hour % 12 || 12;\n const ampm = hour >= 12 ? 'PM' : 'AM';\n \n const label = `${weekdays[dayOfWeek]}, ${months[month - 1]} ${dayOfMonth}, ${year} at ${displayHour12}:${String(minute).padStart(2, '0')} ${ampm}`;\n \n slots.push({\n value: valueWithTimezone,\n label: label\n });\n }\n }\n }\n}\n\nif (slots.length === 0) {\n return [{ json: { noSlots: true, slots: [] } }];\n}\n\nreturn slots.map(slot => ({ json: slot }));"},"typeVersion":2},{"id":"4b727001-37aa-42df-bb4c-98b75bbe3510","name":"Get Calendar Events","type":"n8n-nodes-base.googleCalendar","position":[-864,336],"parameters":{"options":{"timeMax":"={{ $now.plus({ days: 30 }).toISO() }}","timeMin":"={{ $now.toISO() }}"},"calendar":{"__rl":true,"mode":"list","value":"primary","cachedResultName":"Primary"},"operation":"getAll","returnAll":true},"credentials":{"googleCalendarOAuth2Api":{"id":"ilF4WKKHVd67Oi8v","name":"Google Calendar account"}},"typeVersion":1.2},{"id":"1f9bede9-b36a-4ebf-9697-12c53d5a3146","name":"Webhook - Show Form","type":"n8n-nodes-base.webhook","position":[-1088,336],"webhookId":"booking-form","parameters":{"path":"booking","options":{},"responseMode":"responseNode"},"typeVersion":1.1},{"id":"1085bf5c-a45a-4bf9-ade3-dd76aab87cf5","name":"Sticky Note","type":"n8n-nodes-base.stickyNote","position":[-1056,-80],"parameters":{"width":864,"height":352,"content":"## Self-Hosted Booking Form with Google Calendar\n\nThis workflow has **two paths**:\n\n**Top row (GET):** Serves the booking form\nWebhook → Get Calendar Events → Calculate Available Slots → Build HTML Form → Respond\n\n**Bottom row (POST):** Processes a booking submission\nWebhook → Calculate End Time → Create Calendar Event → Format Email Data → Send Confirmation → Show Success Page\n\n### Quick Start\n1. Connect Google Calendar OAuth2\n2. Connect Gmail OAuth2\n3. Adjust availability settings in \"Calculate Available Slots\"\n4. Activate & visit: `/webhook/booking`"},"typeVersion":1}],"active":true,"pinData":{},"settings":{"executionOrder":"v1"},"versionId":"3bdcbe12-4da6-4a76-85a7-7b591c3e988a","connections":{"Build HTML Form":{"main":[[{"node":"Respond to Webhook","type":"main","index":0}]]},"Format Email Data":{"main":[[{"node":"Send Confirmation Email","type":"main","index":0}]]},"Code in JavaScript":{"main":[[{"node":"Create Calendar Event","type":"main","index":0}]]},"Get Calendar Events":{"main":[[{"node":"Calculate Available Slots","type":"main","index":0}]]},"Webhook - Show Form":{"main":[[{"node":"Get Calendar Events","type":"main","index":0}]]},"Create Calendar Event":{"main":[[{"node":"Format Email Data","type":"main","index":0}]]},"Webhook - Submit Form":{"main":[[{"node":"Code in JavaScript","type":"main","index":0}]]},"Send Confirmation Email":{"main":[[{"node":"Show Success Message","type":"main","index":0}]]},"Calculate Available Slots":{"main":[[{"node":"Build HTML Form","type":"main","index":0}]]}}},"lastUpdatedBy":1,"workflowInfo":{"nodeCount":12,"nodeTypes":{"n8n-nodes-base.code":{"count":4},"n8n-nodes-base.gmail":{"count":1},"n8n-nodes-base.webhook":{"count":2},"n8n-nodes-base.stickyNote":{"count":1},"n8n-nodes-base.googleCalendar":{"count":2},"n8n-nodes-base.respondToWebhook":{"count":2}}},"status":"published","readyToDemo":null,"user":{"name":"Theodoros Mastromanolis","username":"teomastro","bio":"Software Engineer, Greece","verified":true,"links":["https://teomastro.com/"],"avatar":"https://gravatar.com/avatar/c6cdc90428b7945c9b4d04fdc5f5922c7cac54304d6d18a114d13a1986cd7085?r=pg&d=retro&size=200"},"nodes":[{"id":47,"icon":"file:webhook.svg","name":"n8n-nodes-base.webhook","codex":{"data":{"alias":["HTTP","API","Build","WH"],"resources":{"generic":[{"url":"https://n8n.io/blog/learn-how-to-automatically-cross-post-your-content-with-n8n/","icon":"✍️","label":"Learn how to automatically cross-post your content with 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