{"workflow":{"id":13766,"name":"Get actionable Gmail alerts on Telegram with OpenAI","views":750,"recentViews":5,"totalViews":750,"createdAt":"2026-02-28T02:24:19.760Z","description":"# AI Email Assistant: Get Actionable Gmail Alerts on Telegram\n\n![Workflow Overview](https://www.dr-firas.com/GMAIL.png)\n\n### Who is this for?\nThis template is designed for **busy professionals, founders, freelancers, and support teams** who want to stay on top of important emails without constantly checking Gmail. It’s ideal for anyone who needs **instant, actionable notifications** directly on Telegram.\n\n### What problem is this workflow solving? / Use case\nImportant emails often get buried under newsletters, promotions, and low-priority messages. Constantly refreshing Gmail wastes time and breaks focus.  \n\nThis workflow acts as an **AI-powered email filter and alert system**. It monitors your inbox, analyzes incoming messages, and sends only **relevant, actionable summaries** to Telegram — so you can react quickly without inbox overload.\n\n### What this workflow does\n- Monitors your **Gmail inbox** for new emails.\n- Uses **AI (OpenAI)** to analyze and classify each email.\n- Extracts key information such as:\n  - Urgency level  \n  - Required action  \n  - Summary of the message  \n- Sends a structured, concise alert to **Telegram**.\n- Optionally highlights emails that require:\n  - Immediate reply  \n  - Payment confirmation  \n  - Meeting scheduling  \n  - Client follow-up  \n\nThe result: you receive **smart, decision-ready notifications** instead of raw email forwards.\n\n### Setup\n\n1. **Import the workflow** into your n8n instance.  \n\n2. **Connect Gmail credentials**\n   - Add your Google account in n8n.\n   - Grant permission to read your inbox.\n   - Select the mailbox/folder you want to monitor.\n\n3. **Set up OpenAI credentials**\n   - Add your OpenAI API key in n8n.\n   - Ensure billing is active.\n\n4. **Connect Telegram**\n   - Create a Telegram bot via @BotFather.\n   - Copy the bot token into n8n.\n   - Add your Chat ID (or group ID) where alerts should be sent.\n\n5. **Test the workflow**\n   - Send a test email to your Gmail.\n   - Confirm that a summarized, actionable message appears in Telegram.\n\n### How to customize this workflow to your needs\n\n- **Filter specific senders**  \n  Modify the Gmail trigger to monitor only emails from clients, payment platforms, or specific domains.\n\n- **Adjust AI instructions**  \n  Edit the system prompt to:\n  - Classify emails by priority (High / Medium / Low)\n  - Detect invoices, contracts, or support requests\n  - Automatically draft suggested replies\n\n- **Change alert format**  \n  Customize the Telegram message structure (add emojis, urgency labels, or action buttons).\n\n- **Add automation branches**  \n  Extend the workflow to:\n  - Create tasks in Notion or Trello  \n  - Add calendar events automatically  \n  - Label emails in Gmail based on AI classification  \n\n---\n\nWith this template, your inbox becomes an **AI-powered assistant** that filters noise and delivers only what truly matters — directly to Telegram in real time.\n \n---\n### 👋 Need help or want to customize this?\n📩 Contact: [LinkedIn](https://www.linkedin.com/in/dr-firas/)  \n📺 YouTube: [@DRFIRASS](https://www.youtube.com/@DRFIRASS)  \n🚀 Workshops: [Mes Ateliers n8n](https://hotm.art/formation-n8n)\n\n\n### Need help customizing?\nContact me for consulting and support : [Linkedin](https://www.linkedin.com/in/dr-firas/) / [Youtube](https://www.youtube.com/channel/UCriIQI8uaoEro5FEnOpeidQ) / [🚀 Mes Ateliers n8n  ](https://hotm.art/formation-n8n)","workflow":{"id":"ONWuEfvNCDiytl6Q","meta":{"instanceId":"a2b23892dd6989fda7c1209b381f5850373a7d2b85609624d7c2b7a092671d44","templateCredsSetupCompleted":true},"name":"💥 AI Email Assistant: Get Actionable Gmail Alerts on Telegram","tags":[],"nodes":[{"id":"fc137a8e-978b-4451-8343-6f70023cd964","name":"Sticky Note","type":"n8n-nodes-base.stickyNote","position":[-336,-592],"parameters":{"width":368,"height":752,"content":"# 📬 AI Email Assistant: Get Actionable Gmail Alerts on Telegram\n\n**Flux:** Schedule (3x/jour) → Gmail → AI Analysis → Telegram\n\n### Who is this for?\nThis template is designed for **busy professionals, founders, freelancers, and support teams** who want to stay on top of important emails without constantly checking Gmail. It’s ideal for anyone who needs **instant, actionable notifications** directly on Telegram.\n\n### What problem is this workflow solving? / Use case\nImportant emails often get buried under newsletters, promotions, and low-priority messages. Constantly refreshing Gmail wastes time and breaks focus.  \n\nThis workflow acts as an **AI-powered email filter and alert system**. It monitors your inbox, analyzes incoming messages, and sends only **relevant, actionable summaries** to Telegram — so you can react quickly without inbox overload.\n\n"},"typeVersion":1},{"id":"f32e6773-a8fe-49a3-9ef4-553e47e6f2ab","name":"Sticky Note1","type":"n8n-nodes-base.stickyNote","position":[64,-592],"parameters":{"color":7,"width":448,"height":752,"content":"### What this workflow does\n- Monitors your **Gmail inbox** for new emails.\n- Uses **AI (OpenAI)** to analyze and classify each email.\n- Extracts key information such as:\n  - Urgency level  \n  - Required action  \n  - Summary of the message  \n- Sends a structured, concise alert to **Telegram**.\n- Optionally highlights emails that require:\n  - Immediate reply  \n  - Payment confirmation  \n  - Meeting scheduling  \n  - Client follow-up  \n\nThe result: you receive **smart, decision-ready notifications** instead of raw email forwards.\n\n### Setup\n1. **Import the workflow** into your n8n instance.  \n2. **Connect Gmail credentials**\n   - Add your Google account in n8n.\n   - Grant permission to read your inbox.\n   - Select the mailbox/folder you want to monitor.\n3. **Set up OpenAI credentials**\n   - Add your OpenAI API key in n8n.\n   - Ensure billing is active.\n4. **Connect Telegram**\n   - Create a Telegram bot via @BotFather.\n   - Copy the bot token into n8n.\n   - Add your Chat ID (or group ID) where alerts should be sent."},"typeVersion":1},{"id":"6dc196c1-3d5c-4299-ad84-4fdf41450545","name":"Schedule 3x Daily Check","type":"n8n-nodes-base.scheduleTrigger","position":[-336,368],"parameters":{"rule":{"interval":[{"triggerAtHour":8},{"triggerAtHour":13},{"triggerAtHour":18}]}},"typeVersion":1.2},{"id":"444dbdf9-049a-4c4f-8922-c7cf4bb04da5","name":"Gmail – Fetch Unread Emails","type":"n8n-nodes-base.gmail","position":[-80,368],"webhookId":"3af80fc1-975c-4e5f-a8c9-250246fdb9a5","parameters":{"limit":30,"filters":{"labelIds":"={{ [\"INBOX\"] }}","readStatus":"unread","receivedAfter":"={{ new Date(Date.now() - 8*60*60*1000).toISOString() }}"},"operation":"getAll"},"credentials":{"gmailOAuth2":{"id":"rKxQHWZ2F5XLJmwF","name":"Gmail account"}},"typeVersion":2.1},{"id":"3167cfec-7bb3-42d8-999a-ae26bf4c8bd8","name":"Unread Emails Found?","type":"n8n-nodes-base.if","position":[144,368],"parameters":{"options":{},"conditions":{"options":{"version":2,"leftValue":"","caseSensitive":true,"typeValidation":"strict"},"combinator":"and","conditions":[{"id":"has-messages","operator":{"type":"number","operation":"gt"},"leftValue":"={{ .all().length }}","rightValue":0}]}},"typeVersion":2.2},{"id":"1d2d4fb0-a912-477f-bcd0-db71ea2a279c","name":"Prepare Email Data","type":"n8n-nodes-base.code","position":[352,272],"parameters":{"jsCode":"// Préparer les emails pour l'analyse AI\nconst emails = .all().map(item => {\n  const d = item.json;\n  return {\n    id: d.id,\n    from: d.from?.text || d.from || 'Unknown',\n    subject: d.subject || '(sans objet)',\n    date: d.date || d.internalDate || '',\n    snippet: (d.snippet || d.textPlain || d.text || '').substring(0, 500),\n    labelIds: d.labelIds || []\n  };\n});\n\nreturn [{ json: { emails: emails, emailList: JSON.stringify(emails, null, 2) } }];"},"typeVersion":2},{"id":"a79db98d-3176-406b-acb5-84d629962585","name":"AI – Analyze & Classify Emails","type":"@n8n/n8n-nodes-langchain.openAi","position":[544,272],"parameters":{"modelId":{"__rl":true,"mode":"list","value":"gpt-4o-mini","cachedResultName":"GPT-4O-MINI"},"options":{"temperature":0.3},"messages":{"values":[{"role":"system","content":"=You are an email assistant. You are given a list of emails. For each email, you must:\n\nDetermine whether it requires a personal reply (exclude newsletters, automated notifications, spam, marketing emails, and social network notifications).\n\nIf it requires a reply, generate a short summary (maximum 2–3 lines).\n\nRespond ONLY with valid JSON.\nDo NOT use markdown or any additional text.\n\n{\n  \"emails\": [\n    {\n      \"from\": \"...\",\n      \"subject\": \"...\",\n      \"needs_reply\": true,\n      \"summary\": \"...\",\n      \"priority\": \"high/medium/low\"\n    }\n  ]\n}"},{"content":"=Here are the emails to analyze:\n\n{{ .emailList }}"}]}},"credentials":{"openAiApi":{"id":"6h3DfVhNPw9I25nO","name":"OpenAi account"}},"typeVersion":1.8},{"id":"50ede624-8c42-4d7d-a371-13a0deec38d0","name":"Format Telegram Alert","type":"n8n-nodes-base.code","position":[832,272],"parameters":{"jsCode":"// Parser la réponse AI et filtrer les emails nécessitant une réponse\nlet content = .first().json.message?.content || .first().json.choices?.[0]?.message?.content || .first().json.text || JSON.stringify(.first().json);\n\n// Nettoyer le contenu (enlever markdown si présent)\ncontent = content.replace(/\\n?/g, '').trim();\n\nlet parsed;\ntry {\n  parsed = JSON.parse(content);\n} catch(e) {\n  // Fallback: essayer d'extraire le JSON\n  const match = content.match(/\\{[\\s\\S]*\\}/);\n  parsed = match ? JSON.parse(match[0]) : { emails: [] };\n}\n\nconst needsReply = (parsed.emails || []).filter(e => e.needs_reply);\n\nif (needsReply.length === 0) {\n  return [{ json: { hasEmails: false, message: 'Aucun email nécessitant une réponse.' } }];\n}\n\n// Construire le message Telegram\nconst priorityEmoji = { haute: '🔴', moyenne: '🟡', basse: '🟢' };\nlet msg = '📬 **Emails nécessitant ta réponse:**\\n\\n';\n\nneedsReply.forEach((e, i) => {\n  const emoji = priorityEmoji[e.priority] || '⚪';\n  msg += \\;\n  msg += \\;\n  msg += \\;\n});\n\nmsg += \\;\n\nreturn [{ json: { hasEmails: true, telegramMessage: msg, count: needsReply.length } }];"},"typeVersion":2},{"id":"fca71dee-65af-477d-9b2d-5595fa9f1471","name":"Action Required?","type":"n8n-nodes-base.if","position":[1040,272],"parameters":{"options":{},"conditions":{"options":{"version":2,"leftValue":"","caseSensitive":true,"typeValidation":"strict"},"combinator":"and","conditions":[{"id":"has-actionable","operator":{"type":"boolean","operation":"equals"},"leftValue":"={{ .hasEmails }}","rightValue":true}]}},"typeVersion":2.2},{"id":"bc372741-e965-4c14-831e-ca5b6b0e8c79","name":"Telegram – Send Smart Summary","type":"n8n-nodes-base.telegram","position":[1312,176],"webhookId":"a69515d7-670b-47ab-8ff7-0e997f4efeb4","parameters":{"text":"={{ .telegramMessage }}","chatId":"YOUR CHAT ID","additionalFields":{"parse_mode":"Markdown"}},"credentials":{"telegramApi":{"id":"pIGs2GvTFFMWeHVJ","name":"Telegram_wamII"}},"typeVersion":1.2}],"active":false,"pinData":{},"settings":{"callerPolicy":"workflowsFromSameOwner","availableInMCP":false,"executionOrder":"v1"},"versionId":"13809da0-d1c1-4432-ab10-d109f29e30dc","connections":{"Action Required?":{"main":[[{"node":"Telegram – Send Smart Summary","type":"main","index":0}],[]]},"Prepare Email Data":{"main":[[{"node":"AI – Analyze & Classify Emails","type":"main","index":0}]]},"Unread Emails Found?":{"main":[[{"node":"Prepare Email Data","type":"main","index":0}],[]]},"Format Telegram Alert":{"main":[[{"node":"Action Required?","type":"main","index":0}]]},"Schedule 3x Daily Check":{"main":[[{"node":"Gmail – Fetch Unread Emails","type":"main","index":0}]]},"Gmail – Fetch Unread Emails":{"main":[[{"node":"Unread Emails Found?","type":"main","index":0}]]},"AI – Analyze & Classify Emails":{"main":[[{"node":"Format Telegram Alert","type":"main","index":0}]]}}},"lastUpdatedBy":1,"workflowInfo":{"nodeCount":10,"nodeTypes":{"n8n-nodes-base.if":{"count":2},"n8n-nodes-base.code":{"count":2},"n8n-nodes-base.gmail":{"count":1},"n8n-nodes-base.telegram":{"count":1},"n8n-nodes-base.stickyNote":{"count":2},"n8n-nodes-base.scheduleTrigger":{"count":1},"@n8n/n8n-nodes-langchain.openAi":{"count":1}}},"status":"published","readyToDemo":null,"user":{"name":"Dr. Firas","username":"drfiras","bio":"Automation expert and certified trainer. 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