{"workflow":{"id":13636,"name":"Fast-track expense reimbursements with UploadToURL, Mindee OCR, Expensify, and Slack","views":18,"recentViews":0,"totalViews":18,"createdAt":"2026-02-23T12:11:36.608Z","description":"Stop chasing blurry receipts and manually typing expense data. This workflow creates an intelligent, \"snap-and-submit\" reimbursement pipeline that hosts photos via **UploadToURL**, extracts deep data via **Mindee OCR**, and utilizes a confidence-based gate to auto-approve low-risk expenses while routing high-value items to **Slack** for manager approval.\n\n## 🎯 What This Workflow Does\n\nTransforms receipt photos into verified, approved expense entries in seconds:\n\n1. **πŸ“ Captures Receipt Assets** - Employees submit a receipt via a mobile-friendly n8n form or direct Webhook.\n2. **☁️ Instant CDN Hosting** - **UploadToURL** converts the photo into a permanent CDN link used as \"digital proof\" in Expensify and Google Sheets.\n3. **πŸ‘οΈ Deep OCR Extraction** - **Mindee OCR** parses the image to extract Merchant Name, Total Amount, Tax, Date, and Currency with high precision.\n4. **🚦 Confidence-Based Routing** - A \"Smart Gate\" evaluates the OCR confidence and amount:\n - **Auto-Approve**: High-confidence extractions below your set threshold (e.g., $50) are approved instantly.\n - **Manager Review**: Ambiguous or high-value receipts trigger an interactive **Slack** message for 1-click approval.\n5. **🏦 Platform Sync** - Automatically creates the expense record in **Expensify** and logs a detailed audit trail in **Google Sheets**.\n6. **πŸ“§ Employee Feedback** - Sends an automated **Gmail** confirmation to the employee with a reimbursement ETA.\n\n## ✨ Key Features\n\n- **UploadToURL Integration**: Native community node hosting ensures that receipt proof is always accessible via a stable URL, eliminating broken attachments.\n- **Intelligent Auto-Approval**: Reduce manager workload by up to 70% by automating approval for small, clearly-read expenses.\n- **Interactive Slack Approvals**: Managers can approve or reject expenses directly from Slack without leaving their chat interface.\n- **Comprehensive Audit Trail**: Every submission is logged in Google Sheets with OCR confidence scores and original asset links for finance audits.\n- **Mobile-First Design**: The n8n form is optimized for \"snap-and-go\" submissions from smartphones.\n\n## πŸ’Ό Perfect For\n\n- **Finance & Operations Teams**: Streamlining accounts payable and employee reimbursements.\n- **Fast-Growing Startups**: Scaling internal processes without adding administrative headcount.\n- **Remote-First Companies**: Providing a centralized, digital-only path for global expense tracking.\n- **Managers**: Who want to clear approval queues instantly via mobile Slack notifications.\n\n## πŸ”§ What You'll Need\n\n### Required Integrations\n- **[UploadToURL](https://uploadtourl.com)** - To host receipt photos and provide CDN links.\n- **n8n Community Node** - `n8n-nodes-uploadtourl` must be installed.\n- **Mindee API** - To perform high-accuracy receipt OCR.\n- **Expensify** - To create the final expense reports.\n- **Google Sheets** - To maintain the master expense audit log.\n\n### Optional Integrations\n- **Slack** - For interactive manager approval buttons.\n- **Gmail** - For employee status notifications.\n\n## πŸš€ Quick Start\n\n1. **Import Template** - Copy the JSON and import it into your n8n canvas.\n2. **Install Node** - Ensure the **UploadToURL** community node is installed.\n3. **Set Credentials** - Link your UploadToURL, Mindee, Expensify, Google Sheets, and Slack accounts.\n4. **Configure Thresholds** - Set the `AUTO_APPROVE_THRESHOLD` variable (e.g., `50`) in n8n.\n5. **Prepare Sheet** - Create a sheet named `Expense Audit Log` with columns for `Merchant`, `Total`, `Status`, and `CDN URL`.\n6. **Go Live** - Distribute the Form URL to your team and start fast-tracking reimbursements.\n\n## 🎨 Customization Options\n\n- **Multi-Level Approval**: Add a second IF gate for expenses over $500 that requires both a Manager and a VP approval.\n- **Currency Conversion**: Insert a node to automatically convert non-USD receipts into your base company currency using real-time rates.\n- **Policy Enforcement**: Add logic to check if the Merchant is on a \"blacklisted\" list (e.g., gambling or non-business entertainment).\n- **ERP Integration**: Replace Expensify with **NetSuite**, **Xero**, or **QuickBooks** for direct accounting sync.\n\n## πŸ“ˆ Expected Results\n\n- **80% reduction** in manual data entry for employees.\n- **Zero \"Lost\" Receipts**: Every submission is instantly hosted and backed up on the CDN.\n- **Faster Reimbursements**: Employees get paid in days rather than weeks thanks to auto-approvals.\n- **Finance Peace of Mind**: A perfect, link-verified audit trail in Google Sheets for every single cent spent.\n\n## πŸ† Use Cases\n\n### Travel & Expenses\nEmployees on the road can snap a photo of their hotel bill or taxi receipt; the system hosts the image on **UploadToURL** and files the claim before they even board their flight home.\n\n### Office Supply Procurement\nStandardize small recurring purchases (like Amazon or Staples orders) so they bypass manual review and land straight in your accounting software.\n\n### Client Entertainment\nAutomatically tag meal expenses with a \"Client Gift\" category based on the merchant detected, ensuring tax compliance is handled by the AI.\n\n## πŸ’‘ Pro Tips\n\n- **Confidence Scores**: The workflow calculates a composite score. If the AI is unsure about the Merchant Name, it will route to a manager even if the amount is small.\n- **Mobile Form**: Save the n8n form URL as a \"Home Screen\" shortcut on employee iPhones/Androids for an app-like experience.\n- **Expensify Policies**: Ensure your `EXPENSIFY_POLICY_ID` matches the policy where you want the expenses to appear.\n\n---\n\n**Ready to automate your expenses?** Import this template and connect **UploadToURL** to start fast-tracking your reimbursements today.\n\n**Questions about the Slack interactivity setup?** The workflow includes detailed sticky notes explaining how to handle the button response loop.","workflow":{"meta":{"instanceId":"277842713620d9f5554de3b1518b865a152c8c4db680008bd8aec536fc18b4a8"},"nodes":[{"id":"d78dd4ad-7316-454a-b8c9-7e7d7882d8e3","name":"πŸ“‹ Overview","type":"n8n-nodes-base.stickyNote","position":[0,0],"parameters":{"width":560,"height":648,"content":"## Fast-track expense reimbursements with UploadToURL, Mindee OCR, and Expensify\nThe Problem: Employees hate manual expense forms, and finance teams waste hours chasing blurry attachments and missing data.\nThe Solution: A \"snap-and-submit\" pipeline that hosts receipt photos via UploadToURL, extracts data via Mindee OCR, and handles auto-approvals via Slack.\n\nβš™οΈ How it Works\nSubmission: Employee uploads a receipt photo via mobile form or Webhook.\n\nUploadToURL: Instantly hosts the photo and returns a permanent CDN link for the audit trail.\n\nMindee OCR: Automatically extracts merchant, total, date, and tax with high precision.\n\nSmart Approval: Low-value items are auto-approved; high-value items trigger a 1-click Slack approval for managers.\n\nLogging: Final data is synced to Expensify and Google Sheets.\n\nπŸ” Credentials & Setup\nNode: Install n8n-nodes-uploadtourl via Community Nodes.\n\nAPIs: UploadToURL, Mindee, Expensify, and Slack.\n\nVariables: Set AUTO_APPROVE_THRESHOLD and EXPENSIFY_POLICY_ID"},"typeVersion":1},{"id":"8bc2b0d8-6cb8-4f6b-98be-34b9d43ab3c1","name":"Section 1 β€” Upload","type":"n8n-nodes-base.stickyNote","position":[672,688],"parameters":{"color":7,"width":776,"height":578,"content":"## 1 β€” Form intake & upload\n\n**Form Trigger β†’ Validate β†’ Has URL? β†’ Upload to URL (Γ—2) β†’ Extract CDN URL**\n\nMobile-friendly form with fields for employee name, email, manager email, and expense category. Validates email format and file extension (`jpg`, `jpeg`, `png`, `pdf`, `heic`). UploadToURL hosts via the native community node. Filename is structured as `EXP-{timestamp}-{employeeSlug}.ext` for audit traceability."},"typeVersion":1},{"id":"88215ffc-3680-4cac-a05d-3235fbee621a","name":"Section 2 β€” OCR & Gate","type":"n8n-nodes-base.stickyNote","position":[1504,720],"parameters":{"color":7,"width":440,"height":519,"content":"## 2 β€” Mindee OCR & confidence gate\n\n**Mindee Receipt API β†’ Parse & Score β†’ Confidence Gate (IF)**\n\nMindee's `/expense_receipts/v5/predict` endpoint returns structured fields with per-field confidence scores. The parse node computes a composite confidence score, flags missing required fields, and evaluates the auto-approve rule: `confidence β‰₯ 0.85 AND total ≀ AUTO_APPROVE_THRESHOLD`. Below that threshold routes to auto-approve; above routes to manager."},"typeVersion":1},{"id":"924cd41e-9f8b-4d9e-b572-a4b3db687b0d","name":"Section 3 β€” Approval","type":"n8n-nodes-base.stickyNote","position":[2064,672],"parameters":{"color":7,"width":840,"height":631,"content":"## 3 β€” Dual-path approval\n\n**Auto-approve branch:** Expensify entry created immediately, status set to `approved`, employee emailed with ETA.\n\n**Manager branch:** Slack posts an interactive message with receipt CDN link, extracted data, and Accept/Reject buttons to `MANAGER_SLACK_USER_ID`. On response the Expensify entry is created with the manager's decision. Both paths converge at the Sheets audit log node."},"typeVersion":1},{"id":"949db194-c812-4032-868f-ab68d03d00e9","name":"Section 4 β€” Audit & Email","type":"n8n-nodes-base.stickyNote","position":[3056,704],"parameters":{"color":7,"width":548,"height":483,"content":"## 4 β€” Audit log & confirmation\n\n**Sheets - Append Audit Row β†’ Gmail - Employee Confirmation**\n\nEvery expense β€” regardless of approval path β€” is written to the Google Sheet with full OCR data, confidence score, CDN URL, Expensify ID, and resolution timestamp. The employee receives a plain-text email confirming approval or review status and their reimbursement timeline."},"typeVersion":1},{"id":"4ac61781-ff01-43b6-873b-b3ca4f72ad75","name":"Form Trigger - Submit Receipt","type":"n8n-nodes-base.formTrigger","position":[688,1008],"webhookId":"b0af21bf-2e23-482d-9772-729e3826483f","parameters":{"options":{},"formTitle":"Expense Reimbursement β€” Submit Receipt","formFields":{"values":[{"fieldLabel":"Your Full Name","requiredField":true},{"fieldType":"email","fieldLabel":"Your Email","requiredField":true},{"fieldType":"email","fieldLabel":"Manager Email","requiredField":true},{"fieldType":"dropdown","fieldLabel":"Expense Category","fieldOptions":{"values":[{"option":"Meals & Entertainment"},{"option":"Travel & Transport"},{"option":"Accommodation"},{"option":"Office Supplies"},{"option":"Software & Subscriptions"},{"option":"Client Gifts"},{"option":"Other"}]},"requiredField":true},{"fieldLabel":"Receipt Photo or PDF URL","placeholder":"https://... or leave blank and upload below","requiredField":true},{"fieldType":"textarea","fieldLabel":"Business Purpose","placeholder":"e.g. Team lunch with client Acme Corp","requiredField":true},{"fieldLabel":"Project Code","placeholder":"e.g. PROJ-204"}]},"responseMode":"responseNode","formDescription":"Upload your receipt photo or PDF. Expenses under $50 with a clear receipt are approved automatically."},"typeVersion":2.2},{"id":"dba8fc24-bf9f-410c-bc78-396fdd5d935e","name":"Validate & Build Expense Record","type":"n8n-nodes-base.code","position":[832,1040],"parameters":{"jsCode":"const body = $input.first().json;\n\n// ── Pull form fields ──────────────────────────────────────────\nconst employeeName = String(body['Your Full Name'] || body.employeeName || '').trim();\nconst employeeEmail = String(body['Your Email'] || body.employeeEmail || '').trim().toLowerCase();\nconst managerEmail = String(body['Manager Email'] || body.managerEmail || '').trim().toLowerCase();\nconst category = String(body['Expense Category'] || body.category || 'Other').trim();\nconst fileUrl = String(body['Receipt Photo or PDF URL'] || body.fileUrl || '').trim();\nconst businessPurpose = String(body['Business Purpose'] || body.businessPurpose || '').trim();\nconst projectCode = String(body['Project Code'] || body.projectCode || '').trim();\n\n// ── Required field guards ─────────────────────────────────────\nif (!employeeName) throw new Error('Employee name is required.');\nif (!employeeEmail) throw new Error('Employee email is required.');\nif (!managerEmail) throw new Error('Manager email is required.');\nif (!businessPurpose) throw new Error('Business purpose is required.');\nif (!fileUrl && !body.filename) throw new Error('Provide a receipt file URL or binary upload.');\n\n// ── Email format validation ───────────────────────────────────\nconst emailRx = /^[^\\s@]+@[^\\s@]+\\.[^\\s@]+$/;\nif (!emailRx.test(employeeEmail)) throw new Error(`Invalid employee email: ${employeeEmail}`);\nif (!emailRx.test(managerEmail)) throw new Error(`Invalid manager email: ${managerEmail}`);\nif (employeeEmail === managerEmail) throw new Error('Employee and manager email must be different.');\n\n// ── Filename & extension ──────────────────────────────────────\nconst filename = body.filename ||\n fileUrl.split('?')[0].split('/').pop() ||\n 'receipt.jpg';\nconst ext = filename.split('.').pop()?.toLowerCase() || 'jpg';\nconst allowedExts = ['jpg', 'jpeg', 'png', 'pdf', 'heic', 'webp'];\nif (!allowedExts.includes(ext)) {\n throw new Error(`File type .${ext} not supported. Accepted: ${allowedExts.join(', ')}`);\n}\n\n// ── Generate expense ID ───────────────────────────────────────\nconst expenseId = `EXP-${Date.now()}`;\nconst employeeSlug = employeeName.toLowerCase().replace(/[^a-z0-9]/g, '-').slice(0, 20);\nconst structuredFilename = `${expenseId}-${employeeSlug}.${ext}`;\n\n// ── Auto-approve threshold from env var ───────────────────────\nconst autoApproveThreshold = parseFloat($vars.AUTO_APPROVE_THRESHOLD || '50');\n\nreturn [{\n json: {\n expenseId,\n employeeName,\n employeeEmail,\n managerEmail,\n category,\n businessPurpose,\n projectCode: projectCode || null,\n fileUrl: fileUrl || null,\n filename,\n structuredFilename,\n ext,\n autoApproveThreshold,\n submittedAt: new Date().toISOString()\n }\n}];"},"typeVersion":2},{"id":"e79c9f4b-d787-4170-8bde-fa08154ca8ff","name":"Has Remote URL?","type":"n8n-nodes-base.if","position":[976,1024],"parameters":{"options":{},"conditions":{"options":{"caseSensitive":false,"typeValidation":"strict"},"combinator":"and","conditions":[{"id":"cond-url","operator":{"type":"string","operation":"notEmpty"},"leftValue":"={{ $json.fileUrl }}","rightValue":""}]}},"typeVersion":2},{"id":"fa8f26ea-dfb7-4e88-af4e-d240a08b89a1","name":"Upload to URL - Remote","type":"n8n-nodes-uploadtourl.uploadToUrl","position":[1168,944],"parameters":{"operation":"uploadFile"},"credentials":{"uploadToUrlApi":{"id":"aTtpEWKPdBd8vRfH","name":"Upload to URL account 3"}},"typeVersion":1},{"id":"afa9624e-6b5b-42db-9900-4f6ff8efa915","name":"Upload to URL - Binary","type":"n8n-nodes-uploadtourl.uploadToUrl","position":[1168,1104],"parameters":{"operation":"uploadFile"},"credentials":{"uploadToUrlApi":{"id":"aTtpEWKPdBd8vRfH","name":"Upload to URL account 3"}},"typeVersion":1},{"id":"0831a344-8c30-4c86-b932-90e19dec8286","name":"Extract CDN URL","type":"n8n-nodes-base.code","position":[1344,1008],"parameters":{"jsCode":"const uploadResp = $input.first().json;\nconst meta = $('Validate & Build Expense Record').first().json;\n\nconst cdnUrl =\n uploadResp.url ||\n uploadResp.link ||\n uploadResp.data?.url ||\n uploadResp.file?.url ||\n uploadResp.shortUrl;\n\nif (!cdnUrl) {\n throw new Error('UploadToURL returned no public URL. Raw: ' + JSON.stringify(uploadResp).slice(0, 300));\n}\n\nreturn [{\n json: {\n ...meta,\n cdnUrl: cdnUrl.replace(/^http:\\/\\//, 'https://'),\n uploadId: uploadResp.id || uploadResp.data?.id || null,\n fileSizeBytes: uploadResp.size || uploadResp.data?.size || null\n }\n}];"},"typeVersion":2},{"id":"8ec4dc59-b870-44bb-b6e0-928da07576ba","name":"Mindee - Extract Receipt Data","type":"n8n-nodes-base.httpRequest","notes":"Calls Mindee's expense_receipts/v5/predict endpoint with the CDN URL. Returns structured fields with per-field confidence scores: total amount, tax, merchant name, date, currency, and category.","position":[1584,1008],"parameters":{"url":"https://api.mindee.net/v1/products/mindee/expense_receipts/v5/predict","method":"POST","options":{"timeout":30000,"response":{"response":{"responseFormat":"json"}}},"sendBody":true,"contentType":"multipart-form-data","sendHeaders":true,"authentication":"genericCredentialType","bodyParameters":{"parameters":[{"name":"document","parameterType":"formBinaryData"}]},"genericAuthType":"httpHeaderAuth","headerParameters":{"parameters":[{"name":"Authorization","value":"Token {{ $credentials.value }}"}]}},"credentials":{"httpHeaderAuth":{"id":"GKgCj9WxmYpiz70D","name":"Stripe Header Auth"}},"typeVersion":4.2},{"id":"3bc45e41-5a93-46e8-ac20-8f74c950f8cb","name":"Parse OCR & Score Confidence","type":"n8n-nodes-base.code","notes":"Extracts Mindee fields with per-field confidence. Composite score weights: total 40%, merchant 30%, date 20%, tax 10%. Auto-approve fires only when score β‰₯ 0.85 AND total ≀ threshold AND no missing fields.","position":[1760,1008],"parameters":{"jsCode":"const mindeeResp = $input.first().json;\nconst meta = $('Extract CDN URL').first().json;\n\n// ── Navigate Mindee v5 response structure ─────────────────────\nconst prediction = mindeeResp.document?.inference?.prediction || {};\n\n// ── Helper: extract value + confidence from Mindee field ──────\nconst getField = (field) => ({\n value: field?.value ?? null,\n confidence: field?.confidence ?? 0\n});\n\n// ── Extract core fields ───────────────────────────────────────\nconst totalField = getField(prediction.total_amount);\nconst taxField = getField(prediction.total_tax);\nconst merchantField = getField(prediction.supplier_name);\nconst dateField = getField(prediction.date);\nconst currencyField = getField(prediction.locale?.currency || { value: 'USD', confidence: 0.5 });\nconst categoryField = getField(prediction.category);\nconst receiptNumField= getField(prediction.receipt_number);\n\n// ── Normalise values ──────────────────────────────────────────\nconst total = parseFloat(totalField.value) || null;\nconst tax = parseFloat(taxField.value) || null;\nconst merchant = String(merchantField.value || 'Unknown Merchant').trim();\nconst date = dateField.value\n ? new Date(dateField.value).toISOString().split('T')[0]\n : new Date().toISOString().split('T')[0];\nconst currency = String(currencyField.value || 'USD').toUpperCase().slice(0, 3);\nconst detectedCategory = categoryField.value || meta.category;\nconst receiptNumber = receiptNumField.value || null;\n\n// ── Composite confidence score ────────────────────────────────\n// Weight by importance: total (40%), merchant (30%), date (20%), tax (10%)\nconst compositeConfidence = (\n totalField.confidence * 0.40 +\n merchantField.confidence * 0.30 +\n dateField.confidence * 0.20 +\n taxField.confidence * 0.10\n);\nconst confidenceScore = Math.round(compositeConfidence * 100) / 100;\n\n// ── Flag missing required fields ─────────────────────────────\nconst missingFields = [];\nif (total === null) missingFields.push('total');\nif (merchantField.confidence < 0.5) missingFields.push('merchant (low confidence)');\nif (!dateField.value) missingFields.push('date');\n\n// ── Auto-approve logic ────────────────────────────────────────\n// Auto-approve only if: high confidence AND total within threshold AND no missing fields\nconst meetsAutoApprove =\n confidenceScore >= 0.85 &&\n total !== null &&\n total <= meta.autoApproveThreshold &&\n missingFields.length === 0;\n\nconst approvalRoute = meetsAutoApprove ? 'auto' : 'manager';\n\n// ── Format for display ────────────────────────────────────────\nconst totalFormatted = total !== null\n ? `${currency} ${total.toFixed(2)}`\n : 'Not detected';\n\nreturn [{\n json: {\n ...meta,\n // Extracted\n merchant,\n total,\n tax,\n currency,\n date,\n detectedCategory,\n receiptNumber,\n // Confidence\n confidenceScore,\n missingFields,\n perFieldConfidence: {\n total: totalField.confidence,\n merchant: merchantField.confidence,\n date: dateField.confidence,\n tax: taxField.confidence\n },\n // Routing\n approvalRoute,\n meetsAutoApprove,\n // Display\n totalFormatted,\n ocrStatus: missingFields.length === 0 ? 'complete' : 'partial'\n }\n}];"},"typeVersion":2},{"id":"9ab3672d-fda3-4ee0-9b98-3a11068ee8f7","name":"Confidence Gate β€” Auto or Manager?","type":"n8n-nodes-base.if","position":[2080,1008],"parameters":{"options":{},"conditions":{"options":{"caseSensitive":false,"typeValidation":"strict"},"combinator":"and","conditions":[{"id":"cond-auto","operator":{"type":"string","operation":"equals"},"leftValue":"={{ $json.approvalRoute }}","rightValue":"auto"}]}},"typeVersion":2},{"id":"5cbb6bda-d4b3-4577-bab1-54e088f705a8","name":"Mark Auto-Approved","type":"n8n-nodes-base.code","notes":"Marks the expense as auto-approved. Reimbursement ETA is 3 days for amounts under $25, 5 days otherwise. No manager interaction required.","position":[2256,912],"parameters":{"jsCode":"// Auto-approve path β€” mark as approved immediately\nconst data = $input.first().json;\nconst reimbursementDays = data.total <= 25 ? 3 : 5;\n\nreturn [{\n json: {\n ...data,\n approvalStatus: 'approved',\n approvedBy: 'Auto-approval system',\n approvedAt: new Date().toISOString(),\n rejectionReason: null,\n reimbursementEta: `${reimbursementDays} business days`,\n statusEmoji: 'βœ…'\n }\n}];"},"typeVersion":2},{"id":"3ceb1d1d-13da-4b67-bb29-ea9495d0579f","name":"Slack - Manager Approval Request","type":"n8n-nodes-base.slack","notes":"Sends a direct Slack message to the manager's user ID with approve/reject buttons. The button values carry expenseId and employeeEmail for the webhook handler to process.","position":[2240,1088],"webhookId":"7c3d6670-6011-4328-95ac-95516b9dbb4c","parameters":{"text":"=πŸ’³ *Expense Approval Request*\n\nπŸ‘€ *{{ $json.employeeName }}* (`{{ $json.employeeEmail }}`)\nπŸͺ Merchant: *{{ $json.merchant }}*\nπŸ’° Total: *{{ $json.totalFormatted }}*{{ $json.tax ? ' | Tax: ' + $json.currency + ' ' + $json.tax.toFixed(2) : '' }}\nπŸ“… Date: {{ $json.date }}\nπŸ—‚ Category: {{ $json.detectedCategory }}\nπŸ“‹ Purpose: _{{ $json.businessPurpose }}_\n{{ $json.projectCode ? 'πŸ”– Project: ' + $json.projectCode : '' }}\n\nπŸ” OCR Confidence: {{ Math.round($json.confidenceScore * 100) }}%{{ $json.missingFields.length > 0 ? ' ⚠️ Missing: ' + $json.missingFields.join(', ') : '' }}\n\n🧾 <{{ $json.cdnUrl }}|View Receipt>\n\nPlease approve or reject:","otherOptions":{},"authentication":"oAuth2"},"typeVersion":2.2},{"id":"28c39db4-8c0d-41b7-8490-643df3f02cc8","name":"Mark Pending Manager Review","type":"n8n-nodes-base.code","notes":"Sets status to pending_manager. A separate n8n workflow (triggered by Slack's interactivity webhook) handles the button click response and completes the approval loop.","position":[2400,1088],"parameters":{"jsCode":"// Manager path β€” pending until Slack response received\n// In production: a separate Slack webhook workflow handles the button click\n// and updates the expense status via the Expensify/Sheets nodes\nconst data = $input.first().json;\nconst slackResp = $input.first().json;\n\nreturn [{\n json: {\n ...data,\n approvalStatus: 'pending_manager',\n approvedBy: null,\n approvedAt: null,\n rejectionReason: null,\n reimbursementEta: 'Awaiting manager approval',\n statusEmoji: '⏳',\n slackMessageTs: slackResp.ts || null\n }\n}];"},"typeVersion":2},{"id":"23228806-6525-4c57-b30b-d3a3beb3db4d","name":"Expensify - Create Expense Entry","type":"n8n-nodes-base.httpRequest","notes":"Creates an Expensify expense entry on both approval paths. Amount is sent in cents (Γ—100). The CDN URL is attached as receipt proof β€” no re-upload needed. Fires regardless of auto-approve or manager path.","position":[2592,944],"parameters":{"url":"https://integrations.expensify.com/Integration-Server/ExpensifyIntegrations","method":"POST","options":{"timeout":20000,"response":{"response":{"responseFormat":"json"}}},"sendBody":true,"contentType":"form-urlencoded","authentication":"genericCredentialType","bodyParameters":{"parameters":[{"name":"requestJobDescription","value":"={\n \"type\": \"create\",\n \"credentials\": {\n \"partnerUserID\": \"{{ $credentials.username }}\",\n \"partnerUserSecret\": \"{{ $credentials.password }}\"\n },\n \"inputSettings\": {\n \"type\": \"expenses\",\n \"policyID\": \"{{ $vars.EXPENSIFY_POLICY_ID }}\",\n \"employeeEmail\": \"{{ $json.employeeEmail }}\",\n \"expenses\": [{\n \"date\": \"{{ $json.date }}\",\n \"currency\": \"{{ $json.currency }}\",\n \"amount\": {{ Math.round(($json.total || 0) * 100) }},\n \"merchant\": \"{{ $json.merchant }}\",\n \"tag\": \"{{ $json.detectedCategory }}\",\n \"billable\": false,\n \"reimbursable\": true,\n \"comment\": \"{{ $json.businessPurpose }}{{ $json.projectCode ? ' | Project: ' + $json.projectCode : '' }} | ExpenseID: {{ $json.expenseId }}\",\n \"receipt\": {\n \"url\": \"{{ $json.cdnUrl }}\",\n \"filename\": \"{{ $json.structuredFilename }}\"\n }\n }]\n }\n}"}]},"genericAuthType":"httpBasicAuth"},"typeVersion":4.2},{"id":"0168f1e5-f9f1-4b15-ba87-7a6895317a10","name":"Merge Approval + Expensify Result","type":"n8n-nodes-base.code","position":[2784,944],"parameters":{"jsCode":"const expensifyResp = $input.first().json;\n// Get data from whichever approval branch ran\nconst expData =\n $('Mark Auto-Approved').first()?.json ||\n $('Mark Pending Manager Review').first()?.json;\n\nconst expensifyId =\n expensifyResp.reportID ||\n expensifyResp.transactionID ||\n expensifyResp.responseMessage ||\n null;\n\nreturn [{\n json: {\n ...expData,\n expensifyId: String(expensifyId || ''),\n resolvedAt: new Date().toISOString()\n }\n}];"},"typeVersion":2},{"id":"52b837a4-2156-4a96-b1e1-cac1a26151e6","name":"Sheets - Append Audit Row","type":"n8n-nodes-base.googleSheets","notes":"Appends every expense to the audit log regardless of approval path. 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