{"workflow":{"id":13482,"name":"Send WhatsApp appointment reminders from Google Calendar with MoltFlow","views":58,"recentViews":0,"totalViews":58,"createdAt":"2026-02-18T11:42:32.367Z","description":"## What this template does\n\nAutomatically sends WhatsApp reminders for upcoming appointments from your Google Calendar using MoltFlow (https://molt.waiflow.app). Perfect for clinics, salons, consultants, and any appointment-based business.\n\n## How it works\n\n1. Runs every hour and checks your Google Calendar for the next 24 hours\n2. Finds appointments with client phone numbers in the event description\n3. Extracts client name and appointment details\n4. Sends a personalized WhatsApp reminder asking for confirmation\n5. Logs the results for tracking\n\n## Set up steps\n\n1. Create a MoltFlow account (https://molt.waiflow.app) and connect your WhatsApp number\n2. Generate an API key in MoltFlow (Sessions page, API Keys tab)\n3. Connect your Google Calendar OAuth2 credential\n4. Set your calendar ID (default: primary)\n5. Set YOUR_SESSION_ID in the Format Reminders code node\n6. Add your MoltFlow API key as an HTTP Header Auth credential (Header Name: X-API-Key)\n7. Add client phone numbers to calendar event descriptions in the format: Phone: 1234567890\n\n## Prerequisites\n\n- MoltFlow account with an active WhatsApp session\n- Google Calendar with client phone numbers in event descriptions\n- Format: add \"Phone: 1234567890\" to the event description field","workflow":{"meta":{"instanceId":"moltflow-template","templateCredsSetupCompleted":true},"name":"Send WhatsApp Appointment Reminders from Google Calendar with MoltFlow","tags":[{"name":"whatsapp"},{"name":"google calendar"},{"name":"appointments"},{"name":"moltflow"},{"name":"reminders"}],"nodes":[{"id":"h1000001-0000-4000-0800-000000000010","name":"Sticky Note","type":"n8n-nodes-base.stickyNote","position":[-40,-300],"parameters":{"color":4,"width":400,"height":300,"content":"## Calendar → WhatsApp Reminders\nAutomatically send WhatsApp reminders for upcoming appointments from your Google Calendar using [MoltFlow](https://molt.waiflow.app).\n\n**How it works:**\n1. Runs every hour and checks your Google Calendar\n2. Finds appointments happening in the next 24 hours\n3. Extracts client phone numbers from event descriptions\n4. Sends a personalized WhatsApp reminder via MoltFlow"},"typeVersion":1},{"id":"h1000001-0000-4000-0800-000000000011","name":"Sticky Note1","type":"n8n-nodes-base.stickyNote","position":[420,-300],"parameters":{"color":5,"width":400,"height":270,"content":"## Setup (5 min)\n1. Create a [MoltFlow account](https://molt.waiflow.app) and connect WhatsApp\n2. Connect Google Calendar OAuth2 credential\n3. Set your calendar ID (default: primary)\n4. Set `YOUR_SESSION_ID` in the Format Reminders node\n5. Add MoltFlow API Key: Header Auth → `X-API-Key`\n\n**Format:** Add client phone to calendar event description:\n`Phone: 1234567890`"},"typeVersion":1},{"id":"h1000001-0000-4000-0800-000000000001","name":"Every Hour","type":"n8n-nodes-base.scheduleTrigger","position":[0,0],"parameters":{"rule":{"interval":[{"field":"hours","hoursInterval":1}]}},"typeVersion":1.2},{"id":"h1000001-0000-4000-0800-000000000002","name":"Get Upcoming Events","type":"n8n-nodes-base.googleCalendar","position":[220,0],"parameters":{"options":{"timeMax":"={{ $now.plus({ hours: 24 }).toISO() }}","timeMin":"={{ $now.toISO() }}","singleEvents":true},"operation":"getAll","returnAll":true,"calendarId":{"__rl":true,"mode":"list","value":"primary"}},"credentials":{"googleCalendarOAuth2Api":{"id":"","name":"Google Calendar"}},"typeVersion":1.2},{"id":"h1000001-0000-4000-0800-000000000003","name":"Format Reminders","type":"n8n-nodes-base.code","position":[440,0],"parameters":{"mode":"runOnceForAllItems","jsCode":"const SESSION_ID = 'YOUR_SESSION_ID';\n\nconst events = $input.all();\nconst reminders = [];\n\nfor (const event of events) {\n  const data = event.json;\n  const summary = data.summary || 'Appointment';\n  const description = data.description || '';\n  const startTime = data.start && (data.start.dateTime || data.start.date) || '';\n\n  const phoneMatch = description.match(/(?:phone|tel|mobile|whatsapp)[:\\\\s]*([+]?[0-9\\\\s-]{7,20})/i)\n    || description.match(/([+]?[0-9]{7,15})/);\n\n  if (!phoneMatch) continue;\n\n  const phone = phoneMatch[1].replace(/[^0-9]/g, '');\n  if (phone.length < 7) continue;\n\n  const nameMatch = description.match(/(?:name|client|patient)[:\\\\s]*([^\\\\n]+)/i);\n  const clientName = nameMatch\n    ? nameMatch[1].trim()\n    : (data.attendees && data.attendees.length > 0\n      ? data.attendees[0].displayName || data.attendees[0].email\n      : 'there');\n\n  let timeStr = startTime;\n  try {\n    const d = new Date(startTime);\n    timeStr = d.toLocaleTimeString('en-US', { hour: '2-digit', minute: '2-digit', hour12: true });\n  } catch(e) {}\n\n  const message = `Hi ${clientName}! Just a reminder about your appointment: ${summary} tomorrow at ${timeStr}. Reply YES to confirm or let us know if you need to reschedule.`;\n\n  reminders.push({\n    json: {\n      session_id: SESSION_ID,\n      chat_id: phone + '@c.us',\n      message: message,\n      client_name: clientName,\n      event_name: summary,\n      event_time: startTime\n    }\n  });\n}\n\nif (reminders.length === 0) {\n  return [{ json: { status: 'no_reminders', message: 'No upcoming appointments with phone numbers found' } }];\n}\n\nreturn reminders;"},"typeVersion":2},{"id":"h1000001-0000-4000-0800-000000000004","name":"Has Reminder?","type":"n8n-nodes-base.if","position":[660,0],"parameters":{"conditions":{"options":{"leftValue":"","caseSensitive":true,"typeValidation":"strict"},"combinator":"and","conditions":[{"id":"has-chat-id","operator":{"type":"string","operation":"exists"},"leftValue":"={{ $json.chat_id }}","rightValue":""}]}},"typeVersion":2},{"id":"h1000001-0000-4000-0800-000000000005","name":"Send WhatsApp Reminder","type":"n8n-nodes-base.httpRequest","position":[880,-100],"parameters":{"url":"https://apiv2.waiflow.app/api/v2/messages/send","method":"POST","options":{},"jsonBody":"={{ JSON.stringify({ session_id: $json.session_id, chat_id: $json.chat_id, message: $json.message }) }}","sendBody":true,"specifyBody":"json","authentication":"genericCredentialType","genericAuthType":"httpHeaderAuth"},"credentials":{"httpHeaderAuth":{"id":"","name":"MoltFlow API Key"}},"typeVersion":4.2},{"id":"h1000001-0000-4000-0800-000000000006","name":"Log Results","type":"n8n-nodes-base.code","position":[1100,-100],"parameters":{"mode":"runOnceForAllItems","jsCode":"const items = $input.all();\nconst results = items.map(item => ({\n  status: 'sent',\n  client: item.json.client_name || $('Format Reminders').first().json.client_name,\n  event: $('Format Reminders').first().json.event_name\n}));\nreturn [{ json: { summary: 'Sent ' + results.length + ' appointment reminder(s)', results } }];"},"typeVersion":2}],"settings":{"executionOrder":"v1"},"connections":{"Every Hour":{"main":[[{"node":"Get Upcoming Events","type":"main","index":0}]]},"Has Reminder?":{"main":[[{"node":"Send WhatsApp Reminder","type":"main","index":0}],[]]},"Format Reminders":{"main":[[{"node":"Has Reminder?","type":"main","index":0}]]},"Get Upcoming Events":{"main":[[{"node":"Format Reminders","type":"main","index":0}]]},"Send WhatsApp Reminder":{"main":[[{"node":"Log Results","type":"main","index":0}]]}}},"lastUpdatedBy":1,"workflowInfo":{"nodeCount":8,"nodeTypes":{"n8n-nodes-base.if":{"count":1},"n8n-nodes-base.code":{"count":2},"n8n-nodes-base.stickyNote":{"count":2},"n8n-nodes-base.httpRequest":{"count":1},"n8n-nodes-base.googleCalendar":{"count":1},"n8n-nodes-base.scheduleTrigger":{"count":1}}},"status":"published","readyToDemo":null,"user":{"name":"Alex Pekler","username":"waiflow","bio":"","verified":true,"links":["https://molt.waiflow.app"],"avatar":"https://gravatar.com/avatar/1e683da97fc06c609c39c9e6cd6382a73c1f5310b69fbec49fe8ac27dfe3695b?r=pg&d=retro&size=200"},"nodes":[{"id":19,"icon":"file:httprequest.svg","name":"n8n-nodes-base.httpRequest","codex":{"data":{"alias":["API","Request","URL","Build","cURL"],"resources":{"generic":[{"url":"https://n8n.io/blog/2021-the-year-to-automate-the-new-you-with-n8n/","icon":"☀️","label":"2021: The Year to Automate the New You with n8n"},{"url":"https://n8n.io/blog/why-business-process-automation-with-n8n-can-change-your-daily-life/","icon":"🧬","label":"Why business process automation with n8n can change your daily life"},{"url":"https://n8n.io/blog/automatically-pulling-and-visualizing-data-with-n8n/","icon":"📈","label":"Automatically pulling and visualizing data with n8n"},{"url":"https://n8n.io/blog/learn-how-to-automatically-cross-post-your-content-with-n8n/","icon":"✍️","label":"Learn 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