{"workflow":{"id":13460,"name":"Sync leads between Google Sheets and HubSpot contacts","views":75,"recentViews":0,"totalViews":75,"createdAt":"2026-02-17T10:45:23.233Z","description":"## Video Introduction\n[![Video Walkthrough](https://vasarmilan-public.s3.us-east-1.amazonaws.com/blog_thumbnails/thumbnail_reczH8mtRj3GIIRiU.jpg)](https://youtu.be/GBKXYh2j74o)\n\n#### Want to automate your inbox or need a custom workflow? [📞 Book a Call](https://smoothwork.ai/book-a-call/) | [💬 DM me on Linkedin](https://www.linkedin.com/in/mil%C3%A1n-v%C3%A1s%C3%A1rhelyi-3a9985123/)\n\n---\n\n## Workflow Overview\n\nThis workflow automatically imports leads from a Google Sheets spreadsheet directly into your HubSpot account. When executed, it reads contact information from a designated spreadsheet and creates or updates corresponding contact records in HubSpot, preventing duplicates by matching on email addresses.\n\nThis automation is ideal for teams that collect leads through external forms, landing pages, or other systems that output to Google Sheets. Instead of manually copying contact information into HubSpot, this workflow handles the entire import process, ensuring your CRM stays up-to-date with minimal effort.\n\n## Key Features\n\n- Automatically syncs contact data including email, name, company, and phone number\n- Prevents duplicate records by updating existing contacts based on email addresses\n- Works with any Google Sheets document containing lead information\n- Can be scheduled to run automatically or triggered manually on demand\n\n## Setup Requirements\n\n**HubSpot Credentials:**\n1. Create a developer account at `developers.hubspot.com`\n2. Navigate to **Legacy Apps** and create a new **private app**\n3. In the **Scopes** tab, add these permissions:\n   - `crm.objects.contacts.read`\n   - `crm.objects.contacts.write`\n   - `crm.objects.companies.read`\n   - `crm.objects.companies.write`\n4. Copy the **Access Token** from the **Auth** tab\n5. In n8n, create a HubSpot credential using **APP Token** method and paste your token\n\n**Google Sheets:**\nConnect your Google account to n8n when configuring the Google Sheets node.\n\n## Configuration\n\nUpdate the Google Sheets node to point to your specific spreadsheet containing lead data. The HubSpot node is pre-configured to map common contact properties (Email, Company Name, Name, Phone Number). Adjust these field mappings if your spreadsheet uses different column names or if you need to sync additional contact properties.","workflow":{"meta":{"instanceId":"c8c9ba5d3eb26ae47a06d24ff164a01c0d73ed4753a74903c2bb609d434a0f6b","templateCredsSetupCompleted":true},"nodes":[{"id":"9da7b5b3-2083-46f2-aaf1-882a63affd36","name":"Manual Trigger - Start Workflow","type":"n8n-nodes-base.manualTrigger","position":[0,0],"parameters":{},"typeVersion":1},{"id":"4a0676e0-33ef-4c11-8f5c-78bffc5ee7df","name":"Get Contact Leads from Google Sheet","type":"n8n-nodes-base.googleSheets","position":[208,0],"parameters":{"options":{},"sheetName":{"__rl":true,"mode":"list","value":"SHEET_ID_PLACEHOLDER","cachedResultUrl":"https://docs.google.com/spreadsheets/d/GOOGLE_SHEET_DOCUMENT_ID_PLACEHOLDER/edit#gid=SHEET_ID_PLACEHOLDER","cachedResultName":"example_contacts"},"documentId":{"__rl":true,"mode":"list","value":"GOOGLE_SHEET_DOCUMENT_ID_PLACEHOLDER","cachedResultUrl":"https://docs.google.com/spreadsheets/d/GOOGLE_SHEET_DOCUMENT_ID_PLACEHOLDER/edit?usp=drivesdk","cachedResultName":"Leads for Hubspot Tutorial"}},"credentials":{"googleSheetsOAuth2Api":{"id":"gbEbCNKqCMSRZPql","name":"vasarmilan sheets"}},"typeVersion":4.7},{"id":"0d68f90f-36a9-47e4-a644-c217742a92cf","name":"Create or Update HubSpot Contact","type":"n8n-nodes-base.hubspot","position":[416,0],"parameters":{"email":"={{ $json.Email }}","options":{},"authentication":"appToken","additionalFields":{"firstName":"={{ $json.Name }}","companyName":"={{ $json['Company Name'] }}","phoneNumber":"={{ $json['Phone Number'] }}"}},"credentials":{"hubspotAppToken":{"id":"vQ1hgJJHWpA1Imcz","name":"HubSpot account"}},"typeVersion":2.2},{"id":"doc-note-1771263655469","name":"Workflow Description","type":"n8n-nodes-base.stickyNote","position":[-700,-150],"parameters":{"width":600,"height":913,"content":"## Workflow Overview\n\nThis workflow automatically imports leads from a Google Sheets spreadsheet directly into your HubSpot account. When executed, it reads contact information from a designated spreadsheet and creates or updates corresponding contact records in HubSpot, preventing duplicates by matching on email addresses.\n\n### First Setup\n\n**HubSpot Credentials:**\n1. Create a developer account at `developers.hubspot.com`\n2. Navigate to **Legacy Apps** and create a new **private app**\n3. In the **Scopes** tab, add the following permissions:\n   - `crm.objects.contacts.read`\n   - `crm.objects.contacts.write`\n   - `crm.objects.companies.read`\n   - `crm.objects.companies.write`\n4. Copy the **Access Token** from the **Auth** tab\n5. In n8n, create a HubSpot credential using **APP Token** method and paste your token\n\n**Google Sheets:**\nConnect your Google account to n8n when configuring the Google Sheets node.\n\n### Configuration\n\n- **Google Sheets Node:** Update the document and sheet selection to point to your own spreadsheet containing lead data\n- **HubSpot Node:** Field mappings are already configured to match common contact properties (Email, Company Name, Name, Phone Number). Adjust these mappings if your spreadsheet has different column names or if you need to sync additional fields."},"typeVersion":1},{"id":"contact-note-1771263708642","name":"Creator Contact Info","type":"n8n-nodes-base.stickyNote","position":[-700,-610],"parameters":{"color":5,"width":600,"height":440,"content":"# Contact Us:\n## Milan @ SmoothWork - [Book a Free Consulting Call](https://smoothwork.ai/book-a-call/)\n![Milan](https://gravatar.com/avatar/95700d17ba300a9f14c1b8cacf933df7720027b3adda9cbe6183d89142925422?r=pg&d=retro&size=100)\n\n\n### We help businesses eliminate busywork by building compact business tools tailored to your process.\n### Contact us for customizing this, or building similar automations.\n\n📧 hello@smoothwork.ai\n▶️ [Check us on YouTube](https://www.youtube.com/@vasarmilan)\n📞 [Book a Free Consulting Call](https://smoothwork.ai/book-a-call/)\n💼 [Add me on Linkedin](https://www.linkedin.com/in/mil%C3%A1n-v%C3%A1s%C3%A1rhelyi-3a9985123/)\n"},"typeVersion":1},{"id":"video-note-1771324743904","name":"Video Walkthrough","type":"n8n-nodes-base.stickyNote","position":[-90,-610],"parameters":{"width":420,"height":340,"content":"# Video Walkthrough\n[![image.png](https://vasarmilan-public.s3.us-east-1.amazonaws.com/blog_thumbnails/thumbnail_reczH8mtRj3GIIRiU.jpg)](https://youtu.be/GBKXYh2j74o)"},"typeVersion":1}],"pinData":{},"connections":{"Manual Trigger - Start Workflow":{"main":[[{"node":"Get Contact Leads from Google Sheet","type":"main","index":0}]]},"Get Contact Leads from Google Sheet":{"main":[[{"node":"Create or Update HubSpot Contact","type":"main","index":0}]]}}},"lastUpdatedBy":29,"workflowInfo":{"nodeCount":6,"nodeTypes":{"n8n-nodes-base.hubspot":{"count":1},"n8n-nodes-base.stickyNote":{"count":3},"n8n-nodes-base.googleSheets":{"count":1},"n8n-nodes-base.manualTrigger":{"count":1}}},"status":"published","readyToDemo":null,"user":{"name":"Milan Vasarhelyi - SmoothWork","username":"vasarmilan","bio":"We help you eliminate the busywork by building compact business tools tailored to your processes.\n\n📞: https://smoothwork.ai/book-a-call\n▶️: https://www.youtube.com/@vasarmilan","verified":true,"links":["https://smoothwork.ai"],"avatar":"https://gravatar.com/avatar/95700d17ba300a9f14c1b8cacf933df7720027b3adda9cbe6183d89142925422?r=pg&d=retro&size=200"},"nodes":[{"id":18,"icon":"file:googleSheets.svg","name":"n8n-nodes-base.googleSheets","codex":{"data":{"alias":["CSV","Sheet","Spreadsheet","GS"],"resources":{"generic":[{"url":"https://n8n.io/blog/love-at-first-sight-ricardos-n8n-journey/","icon":"❤️","label":"Love at first sight: Ricardo’s n8n journey"},{"url":"https://n8n.io/blog/why-business-process-automation-with-n8n-can-change-your-daily-life/","icon":"🧬","label":"Why business process automation with n8n can change your daily life"},{"url":"https://n8n.io/blog/automatically-adding-expense-receipts-to-google-sheets-with-telegram-mindee-twilio-and-n8n/","icon":"🧾","label":"Automatically Adding Expense Receipts to Google Sheets with Telegram, Mindee, Twilio, and n8n"},{"url":"https://n8n.io/blog/supercharging-your-conference-registration-process-with-n8n/","icon":"🎫","label":"Supercharging your conference registration process with n8n"},{"url":"https://n8n.io/blog/creating-triggers-for-n8n-workflows-using-polling/","icon":"⏲","label":"Creating triggers for n8n workflows using polling"},{"url":"https://n8n.io/blog/no-code-ecommerce-workflow-automations/","icon":"store","label":"6 e-commerce workflows to power up your Shopify s"},{"url":"https://n8n.io/blog/migrating-community-metrics-to-orbit-using-n8n/","icon":"📈","label":"Migrating Community Metrics to Orbit using n8n"},{"url":"https://n8n.io/blog/automate-google-apps-for-productivity/","icon":"💡","label":"15 Google apps you can combine and automate to increase productivity"},{"url":"https://n8n.io/blog/your-business-doesnt-need-you-to-operate/","icon":" 🖥️","label":"Hey founders! Your business doesn't need you to operate"},{"url":"https://n8n.io/blog/how-honest-burgers-use-automation-to-save-100k-per-year/","icon":"🍔","label":"How Honest Burgers Use Automation to Save $100k per year"},{"url":"https://n8n.io/blog/how-a-digital-strategist-uses-n8n-for-online-marketing/","icon":"💻","label":"How a digital strategist uses n8n for online marketing"},{"url":"https://n8n.io/blog/why-this-product-manager-loves-workflow-automation-with-n8n/","icon":"🧠","label":"Why this Product Manager loves workflow automation with n8n"},{"url":"https://n8n.io/blog/sending-automated-congratulations-with-google-sheets-twilio-and-n8n/","icon":"🙌","label":"Sending Automated Congratulations with Google Sheets, Twilio, and n8n "},{"url":"https://n8n.io/blog/how-a-membership-development-manager-automates-his-work-and-investments/","icon":"📈","label":"How a Membership Development Manager automates his work and investments"},{"url":"https://n8n.io/blog/aws-workflow-automation/","label":"7 no-code workflow automations for Amazon Web Services"}],"primaryDocumentation":[{"url":"https://docs.n8n.io/integrations/builtin/app-nodes/n8n-nodes-base.googlesheets/"}],"credentialDocumentation":[{"url":"https://docs.n8n.io/integrations/builtin/credentials/google/oauth-single-service/"}]},"categories":["Data & Storage","Productivity"],"nodeVersion":"1.0","codexVersion":"1.0"}},"group":"[\"input\",\"output\"]","defaults":{"name":"Google Sheets"},"iconData":{"type":"file","fileBuffer":"data:image/svg+xml;base64,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"},"displayName":"Google Sheets","typeVersion":5,"nodeCategories":[{"id":3,"name":"Data & Storage"},{"id":4,"name":"Productivity"}]},{"id":76,"icon":"file:hubspot.svg","name":"n8n-nodes-base.hubspot","codex":{"data":{"resources":{"generic":[{"url":"https://n8n.io/blog/how-to-sync-data-between-two-systems/","icon":"🏬","label":"How to synchronize data between two systems (one-way vs. two-way sync"},{"url":"https://n8n.io/blog/how-to-get-started-with-crm-automation-and-no-code-workflow-ideas/","icon":"👥","label":"How to get started with CRM automation (with 3 no-code workflow ideas"},{"url":"https://n8n.io/blog/your-business-doesnt-need-you-to-operate/","icon":" 🖥️","label":"Hey founders! 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