{"workflow":{"id":13456,"name":"Send a daily email summary of new Airtable contacts via Gmail","views":8,"recentViews":0,"totalViews":8,"createdAt":"2026-02-17T10:42:45.936Z","description":"\"## Video Introduction\n[![Video Walkthrough](https://vasarmilan-public.s3.us-east-1.amazonaws.com/blog_thumbnails/thumbnail_recidrbznaXlmqFUI.jpg)](https://youtu.be/lQh1fuIrBN8)\n\n#### Want to automate your inbox or need a custom workflow? [📞 Book a Call](https://smoothwork.ai/book-a-call/) | [💬 DM me on Linkedin](https://www.linkedin.com/in/mil%C3%A1n-v%C3%A1s%C3%A1rhelyi-3a9985123/)\n\n---\n\n## Workflow Overview\n\nThis automation sends you a daily email summary of all new contacts added to your Airtable base. Every evening, it searches for contacts created that day, formats them into a clean HTML table, and delivers them directly to your inbox—keeping you updated without any manual effort.\n\nThis workflow is perfect for sales teams, recruiters, community managers, or anyone who needs to stay on top of new contacts without manually checking Airtable. Instead of logging into Airtable each day, you'll receive a nicely formatted email with all the essential information about your new contacts, including their name, company, and email address.\n\n## First Setup\n\n**Airtable Connection:**\n1. Create a Personal Access Token at [airtable.com/create/tokens](https://airtable.com/create/tokens)\n2. Add these scopes: `data.records:read`, `data.records:write`, and `schema.bases:read`\n3. Grant access to your bases and paste the token into n8n credentials\n\n**Gmail Connection:**\n- Connect your Gmail account through n8n's OAuth2 authentication\n\n## Configuration\n\n- **Schedule**: The trigger is set to run daily at 11 PM. Adjust the time in the Schedule Trigger node to match your preference\n- **Airtable Base & Table**: Update the Search records node to point to your own Airtable base and contacts table\n- **Email Recipient**: Change the recipient email address in the Gmail node to your own\n- **Data Fields**: Customize which contact fields appear in the report by modifying the Output Fields in the Airtable node\"","workflow":{"meta":{"instanceId":"c8c9ba5d3eb26ae47a06d24ff164a01c0d73ed4753a74903c2bb609d434a0f6b","templateCredsSetupCompleted":true},"nodes":[{"id":"5048b8bc-e508-4722-af5b-146ec0f9f057","name":"Search Airtable Contacts","type":"n8n-nodes-base.airtable","position":[208,0],"parameters":{"base":{"__rl":true,"mode":"list","value":"app1bfDNQWWNpiwal","cachedResultUrl":"https://airtable.com/app1bfDNQWWNpiwal","cachedResultName":"Contacts"},"table":{"__rl":true,"mode":"list","value":"tblubuxXAzrkV59GY","cachedResultUrl":"https://airtable.com/app1bfDNQWWNpiwal/tblubuxXAzrkV59GY","cachedResultName":"Contacts"},"options":{"fields":["Company Name","Name","Email"]},"operation":"search","filterByFormula":"IS_SAME({Created}, TODAY(), 'day')"},"credentials":{"airtableTokenApi":{"id":"lkxZWCd27TyEahCT","name":"Airtable Personal Access Token account"}},"typeVersion":2.1},{"id":"1c2b77e7-6244-47e5-b0d9-7beb5e0655af","name":"Convert to HTML Table","type":"n8n-nodes-base.html","position":[416,0],"parameters":{"options":{},"operation":"convertToHtmlTable"},"typeVersion":1.2},{"id":"f0be4258-8972-46cf-842c-891618c32b6a","name":"Send Daily Contacts Email","type":"n8n-nodes-base.gmail","position":[624,0],"webhookId":"3b32a5d8-2f02-48af-b7ca-f81631b04807","parameters":{"sendTo":"john.doe@example.com","message":"=<h3> New Contacts Today</h3>\n\n{{ $json.table }}","options":{},"subject":"New Contacts Today"},"credentials":{"gmailOAuth2":{"id":"duhSaIumY2CifCex","name":"vasarmilan@gmail.com"}},"typeVersion":2.2},{"id":"35fa79cd-3699-47e0-bc01-79b59d469eab","name":"Daily Evening Schedule","type":"n8n-nodes-base.scheduleTrigger","position":[0,0],"parameters":{"rule":{"interval":[{"triggerAtHour":23}]}},"typeVersion":1.3},{"id":"doc-note-1771263655470","name":"Workflow Description","type":"n8n-nodes-base.stickyNote","position":[-700,-150],"parameters":{"width":600,"height":817,"content":"## Workflow Overview\n\nThis automation sends you a daily email summary of all new contacts added to your Airtable base. Every evening, it searches for contacts created that day, formats them into a clean HTML table, and delivers them directly to your inbox—keeping you updated without any manual effort.\n\n### First Setup\n\n**Airtable Connection:**\n1. Create a Personal Access Token at [airtable.com/create/tokens](https://airtable.com/create/tokens)\n2. Add these scopes: `data.records:read`, `data.records:write`, and `schema.bases:read`\n3. Grant access to your bases and paste the token into n8n credentials\n\n**Gmail Connection:**\n- Connect your Gmail account through n8n's OAuth2 authentication\n\n### Configuration\n\n- **Schedule**: The trigger is set to run daily at 11 PM. Adjust the time in the Schedule Trigger node to match your preference\n- **Airtable Base & Table**: Update the Search records node to point to your own Airtable base and contacts table\n- **Email Recipient**: Change the recipient email address in the Gmail node to your own\n- **Data Fields**: Customize which contact fields appear in the report by modifying the Output Fields in the Airtable node"},"typeVersion":1},{"id":"contact-note-1771263708643","name":"Creator Contact Info","type":"n8n-nodes-base.stickyNote","position":[-700,-610],"parameters":{"color":5,"width":600,"height":440,"content":"# Contact Us:\n## Milan @ SmoothWork - [Book a Free Consulting Call](https://smoothwork.ai/book-a-call/)\n![Milan](https://gravatar.com/avatar/95700d17ba300a9f14c1b8cacf933df7720027b3adda9cbe6183d89142925422?r=pg&d=retro&size=100)\n\n\n### We help businesses eliminate busywork by building compact business tools tailored to your process.\n### Contact us for customizing this, or building similar automations.\n\n📧 hello@smoothwork.ai\n▶️ [Check us on YouTube](https://www.youtube.com/@vasarmilan)\n📞 [Book a Free Consulting Call](https://smoothwork.ai/book-a-call/)\n💼 [Add me on Linkedin](https://www.linkedin.com/in/mil%C3%A1n-v%C3%A1s%C3%A1rhelyi-3a9985123/)\n"},"typeVersion":1},{"id":"video-note-1771324743906","name":"Video Walkthrough","type":"n8n-nodes-base.stickyNote","position":[-90,-610],"parameters":{"width":420,"height":340,"content":"# Video Walkthrough\n[![image.png](https://vasarmilan-public.s3.us-east-1.amazonaws.com/blog_thumbnails/thumbnail_recidrbznaXlmqFUI.jpg)](https://youtu.be/lQh1fuIrBN8)"},"typeVersion":1}],"pinData":{},"connections":{"Convert to HTML Table":{"main":[[{"node":"Send Daily Contacts Email","type":"main","index":0}]]},"Daily Evening Schedule":{"main":[[{"node":"Search Airtable Contacts","type":"main","index":0}]]},"Search Airtable Contacts":{"main":[[{"node":"Convert to HTML Table","type":"main","index":0}]]}}},"lastUpdatedBy":29,"workflowInfo":{"nodeCount":7,"nodeTypes":{"n8n-nodes-base.html":{"count":1},"n8n-nodes-base.gmail":{"count":1},"n8n-nodes-base.airtable":{"count":1},"n8n-nodes-base.stickyNote":{"count":3},"n8n-nodes-base.scheduleTrigger":{"count":1}}},"status":"published","readyToDemo":null,"user":{"name":"Milan Vasarhelyi - SmoothWork","username":"vasarmilan","bio":"We help you eliminate the busywork by building compact business tools tailored to your processes.\n\n📞: https://smoothwork.ai/book-a-call\n▶️: https://www.youtube.com/@vasarmilan","verified":true,"links":["https://smoothwork.ai"],"avatar":"https://gravatar.com/avatar/95700d17ba300a9f14c1b8cacf933df7720027b3adda9cbe6183d89142925422?r=pg&d=retro&size=200"},"nodes":[{"id":2,"icon":"file:airtable.svg","name":"n8n-nodes-base.airtable","codex":{"data":{"resources":{"generic":[{"url":"https://n8n.io/blog/2021-goals-level-up-your-vocabulary-with-vonage-and-n8n/","icon":"🎯","label":"2021 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