{"workflow":{"id":13419,"name":"Sync Facebook leads from Google Sheets to Perfex CRM via REST API","views":101,"recentViews":0,"totalViews":101,"createdAt":"2026-02-16T08:33:03.992Z","description":"## Who’s it for\nThis workflow is built for sales and marketing teams who collect Facebook Lead Ads into Google Sheets and want to automatically sync those leads into Perfex CRM without manual data entry or duplicate records.\n\n## What it does\nThe workflow checks Google Sheets for new rows where `lead_status` is marked as `CREATED`. For each lead, it searches Perfex CRM using the email address via the Rest API module for the Perfex CRM plugin. If the lead already exists, the workflow updates the sheet with a clickable CRM link and marks the row as `ADDED`. If the lead does not exist, it creates a new lead in Perfex CRM through the REST API and then updates the sheet accordingly.\n\nThis ensures your CRM stays up to date while preventing duplicate lead creation.\n\n## How it works\n1. A scheduled trigger runs the workflow.\n2. Google Sheets retrieves leads with status `CREATED`.\n3. The workflow searches Perfex CRM using the REST API.\n4. If found → update Sheet.\n5. If not found → create lead in CRM.\n6. The sheet is updated with the CRM record link.\n\n## Requirements\n- Google Sheets account\n- Perfex CRM\n- Rest API module for the Perfex CRM plugin enabled\n- API token configured in n8n credentials (do not hardcode it)\n\n## How to customize\nYou can modify the lead field mappings, assign leads to different staff members, add tags, or adjust the schedule interval and batch size depending on your lead volume.\n\n## Support / Contact\n\nIf you need help setting up or customizing this workflow, feel free to reach out:\n\nEmail: asrafulattare@aftie.eu  \nWhatsApp: +1 (760) 933-7005 (WhatsApp only)\n","workflow":{"meta":{"instanceId":"cefd5d54f83ca6fae61f46254823575109930bf2ac9c6b180402fe4c6b8341ec","templateCredsSetupCompleted":true},"nodes":[{"id":"2a5fe080-6be9-48f5-bf4b-170e710bc6fe","name":"Schedule trigger (every 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Sheets account"}},"typeVersion":4.7},{"id":"d2e1139d-6214-4e81-abe2-1cd1881c8fe6","name":"Wait (rate limit buffer)","type":"n8n-nodes-base.wait","position":[272,800],"webhookId":"3218fe60-9203-40ec-87bd-4d0ff5eeb0fa","parameters":{},"typeVersion":1.1},{"id":"94dd7d44-a98f-4876-9189-ed2f2cefd1a3","name":"Sticky Note","type":"n8n-nodes-base.stickyNote","position":[-1728,608],"parameters":{"color":3,"width":576,"height":736,"content":"## Who’s it for\nThis workflow is for sales and support teams who collect leads from Facebook Lead Ads into Google Sheets and want to automatically sync those leads into Perfex CRM without creating duplicates.\n\n## What it does\nEvery minute, the workflow reads new rows from a Google Sheet where `lead_status` is `CREATED`. For each lead, it searches Perfex CRM by email. If a lead already exists, it updates the Google Sheet row to `ADDED` and stores a clickable CRM link. If the lead is not found (404), it creates a new lead in Perfex CRM and then marks the Sheet row as `ADDED` with the new CRM link.\n\n## How to set up\n1. Connect your Google Sheets credentials.\n2. Add your Perfex CRM API token using n8n credentials or environment variables (do not hardcode tokens in the HTTP node).\n3. In the “Config (Edit these)” node, set your Perfex base URL, assignee ID, and Sheet details.\n4. Ensure your Google Sheet has at least: `email`, `full_name`, `phone_number`, and `lead_status`.\n\n## Requirements\n- Google Sheets access\n- Perfex CRM REST API token (Perfex “Rest API module”)\n\n## How to customize\nMap additional fields (tags, source, description, custom fields) in the “Perfex: Create lead” node and adjust the batch size or schedule interval for your volume.\n"},"typeVersion":1},{"id":"695f41a5-0e72-40ee-8271-4d5653a92763","name":"Sticky Note1","type":"n8n-nodes-base.stickyNote","position":[-944,688],"parameters":{"color":7,"width":304,"height":80,"content":"Expected columns + example values + lead_status logic."},"typeVersion":1},{"id":"2cd9145a-f813-4a01-be77-1eafe3fe5930","name":"Sticky Note2","type":"n8n-nodes-base.stickyNote","position":[-512,688],"parameters":{"color":7,"width":304,"height":80,"content":"How to generate API token, where to put it (credentials/env), what 404 means."},"typeVersion":1},{"id":"0d066ea4-be01-4dba-96bf-994db1a37455","name":"Sticky Note3","type":"n8n-nodes-base.stickyNote","position":[80,1024],"parameters":{"color":7,"width":150,"height":112,"content":"Writes back ADDED + CRM hyperlink, prevents duplicates."},"typeVersion":1}],"pinData":{},"connections":{"IF: Lead exists":{"main":[[{"node":"Google Sheets: Mark as ADDED (existing)","type":"main","index":0}],[]]},"Split in batches":{"main":[[],[{"node":"Perfex: Search lead by email","type":"main","index":0}]]},"Perfex: Create lead":{"main":[[{"node":"Google Sheets: Mark as ADDED (new)","type":"main","index":0}]]},"IF: Lead not found (404)":{"main":[[{"node":"Perfex: Create lead","type":"main","index":0}]]},"Wait (rate limit buffer)":{"main":[[{"node":"Split in batches","type":"main","index":0}]]},"Perfex: Search lead by email":{"main":[[{"node":"IF: Lead exists","type":"main","index":0}],[{"node":"IF: Lead not found (404)","type":"main","index":0}]]},"Schedule trigger (every minute)":{"main":[[{"node":"Google Sheets: Get leads with status CREATED","type":"main","index":0}]]},"Google Sheets: Mark as ADDED (new)":{"main":[[{"node":"Split in batches","type":"main","index":0}]]},"Google Sheets: Mark as ADDED (existing)":{"main":[[{"node":"Wait (rate limit buffer)","type":"main","index":0}]]},"Google Sheets: Get leads with status CREATED":{"main":[[{"node":"Split in batches","type":"main","index":0}]]}}},"lastUpdatedBy":1,"workflowInfo":{"nodeCount":14,"nodeTypes":{"n8n-nodes-base.if":{"count":2},"n8n-nodes-base.wait":{"count":1},"n8n-nodes-base.stickyNote":{"count":4},"n8n-nodes-base.httpRequest":{"count":2},"n8n-nodes-base.googleSheets":{"count":3},"n8n-nodes-base.splitInBatches":{"count":1},"n8n-nodes-base.scheduleTrigger":{"count":1}}},"status":"published","readyToDemo":null,"user":{"name":"Asraful Attare","username":"asrafulattare","bio":"","verified":false,"links":["https://asrafulattare-12.web.app"],"avatar":"https://gravatar.com/avatar/aa0559c05ea3e737e42382d1c48f3df35583e8b6d86df3f0c48e7ae466663e84?r=pg&d=retro&size=200"},"nodes":[{"id":18,"icon":"file:googleSheets.svg","name":"n8n-nodes-base.googleSheets","codex":{"data":{"alias":["CSV","Sheet","Spreadsheet","GS"],"resources":{"generic":[{"url":"https://n8n.io/blog/love-at-first-sight-ricardos-n8n-journey/","icon":"❤️","label":"Love at first sight: Ricardo’s n8n journey"},{"url":"https://n8n.io/blog/why-business-process-automation-with-n8n-can-change-your-daily-life/","icon":"🧬","label":"Why business process automation with n8n can change your daily life"},{"url":"https://n8n.io/blog/automatically-adding-expense-receipts-to-google-sheets-with-telegram-mindee-twilio-and-n8n/","icon":"🧾","label":"Automatically Adding Expense Receipts to Google Sheets with Telegram, Mindee, Twilio, and n8n"},{"url":"https://n8n.io/blog/supercharging-your-conference-registration-process-with-n8n/","icon":"🎫","label":"Supercharging your conference registration process with n8n"},{"url":"https://n8n.io/blog/creating-triggers-for-n8n-workflows-using-polling/","icon":"⏲","label":"Creating triggers for n8n workflows using polling"},{"url":"https://n8n.io/blog/no-code-ecommerce-workflow-automations/","icon":"store","label":"6 e-commerce workflows to power up your Shopify s"},{"url":"https://n8n.io/blog/migrating-community-metrics-to-orbit-using-n8n/","icon":"📈","label":"Migrating Community Metrics to Orbit using n8n"},{"url":"https://n8n.io/blog/automate-google-apps-for-productivity/","icon":"💡","label":"15 Google apps you can combine and automate to increase productivity"},{"url":"https://n8n.io/blog/your-business-doesnt-need-you-to-operate/","icon":" 🖥️","label":"Hey founders! 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