{"workflow":{"id":12872,"name":"Send new WooCommerce product notifications to Slack, Gmail and Google Sheets","views":36,"recentViews":0,"totalViews":36,"createdAt":"2026-01-21T13:20:49.425Z","description":"# Retail – New Product Drop Notifications\n\nThis workflow automatically detects when a new product is created in WooCommerce and instantly notifies internal teams through Slack and email. At the same time, it logs all product details into Google Sheets for tracking and reporting. A centralized data formatting step ensures consistent and reusable product data across all nodes.\n\n### Quick Implementation Steps\n\n1. Import the workflow JSON into n8n.\n2. Connect WooCommerce, Slack, Gmail and Google Sheets credentials.\n3. Review the **Format Product Details** node for field mappings.\n4. Select the Slack channel and Google Sheet.\n5. Activate the workflow.\n\n\n## What It Does\n\nThis workflow listens for new product creation events from WooCommerce. When a product is created, the workflow extracts key product attributes such as name, price, status, permalink and images and prepares them in a single centralized configuration node.\n\nUsing this standardized data, the workflow sends a real-time Slack notification to inform internal teams, sends a formatted HTML email announcing the product launch and appends the same product information into a Google Sheet for historical reference and reporting.\n\nBy centralizing data preparation and reusing it across all downstream nodes, the workflow remains easy to maintain, highly readable and simple to extend for future requirements.\n\n\n## Who’s It For\n\nThis workflow is ideal for:\n- E-commerce teams using WooCommerce\n- Marketing teams managing product launches\n- Operations teams maintaining product logs\n- Sales teams needing instant product visibility\n- Business owners tracking new product releases\n\n\n## Prerequisites\n\nTo use this workflow, you need:\n- An active n8n instance (self-hosted or cloud)\n- WooCommerce REST API credentials\n- Slack workspace with API access\n- Gmail account with OAuth2 access\n- Google Sheets API access\n- A Google Sheet with predefined columns\n\n\n## How to Use & Setup\n\n1. Import the workflow JSON into n8n.\n2. Configure **WooCommerce – New Product Created** with your WooCommerce credentials.\n3. Review the **Format Product Details** node to verify product field mappings.\n4. Configure **Notify Team on Slack** and select the target Slack channel.\n5. Configure **Send Product Launch Email** and update the recipient email if required.\n6. Configure **Log Product in Google Sheets** and select the target spreadsheet and sheet.\n7. Save and activate the workflow.\n\nOnce activated, the workflow runs automatically whenever a new product is created in WooCommerce.\n\n\n## How To Customize Nodes\n\n- **Format Product Details**\n - Add or remove product attributes such as SKU, categories or tags.\n - Modify how images are processed or stored.\n- **Slack Notification**\n - Customize message format, emojis or mentions.\n- **Email Notification**\n - Adjust branding, layout or additional product details.\n- **Google Sheets Logging**\n - Add more columns like product ID, category or creator.\n\n\n## Add-ons (Optional Enhancements)\n\nThis workflow can be extended to:\n- Prevent duplicate product entries in Google Sheets\n- Route Slack notifications to different channels by category\n- Send emails to multiple stakeholder groups\n- Add approval or review steps before notifications\n- Integrate with CRM or ERP systems\n- Generate daily or weekly product launch summaries\n\n\n## Use Case Examples\n\n1. Marketing teams receiving instant alerts for new product launches.\n2. Operations teams maintaining a centralized product creation log.\n3. Sales teams staying updated on new offerings.\n4. Business owners tracking product launch activity over time.\n5. Teams ensuring consistent communication across Slack, email and reports.\n\nThere can be many additional use cases depending on business needs.\n\n\n## Troubleshooting Guide\n\n| Issue | Possible Cause | Solution |\n|------|---------------|----------|\n| Slack message not sent | Invalid Slack credentials | Reconnect Slack API credentials |\n| Email not delivered | Gmail OAuth expired | Reauthorize Gmail account |\n| Google Sheet not updated | Sheet permissions missing | Verify Google Sheets access |\n| Images missing | Product has no images | Check WooCommerce product data |\n| Workflow not executing | Workflow inactive | Activate the workflow |\n\n\n## Need Help?\n\nIf you need help setting up, customizing or extending this workflow or want to build similar automations tailored to your business, our n8n developers at **WeblineIndia** can assist with advanced workflow design and automation solutions.","workflow":{"id":"FLjJvDCXaYDzkmXk","meta":{"instanceId":"14e4c77104722ab186539dfea5182e419aecc83d85963fe13f6de862c875ebfa"},"name":"Retail – New Product Drop Notifications","tags":[],"nodes":[{"id":"fd3f411c-f5b9-42ea-809b-9824ab16a07c","name":"WooCommerce – New Product Created","type":"n8n-nodes-base.wooCommerceTrigger","position":[384,352],"webhookId":"9c5f76e8-ff7c-414d-9fd9-0da5cfe4d0ca","parameters":{"event":"product.created"},"credentials":{"wooCommerceApi":{"id":"9QMN9keX1lrbR1rc","name":"WooCommerce account 6"}},"typeVersion":1},{"id":"7f515193-cbd0-4a76-8a04-7f32f73610da","name":"Format Product Details","type":"n8n-nodes-base.set","position":[592,352],"parameters":{"options":{},"assignments":{"assignments":[{"id":"499d039d-9fad-4f59-8eb3-a0b3010f234d","name":"body.name","type":"string","value":"={{ $json.body.name }}"},{"id":"1cca1c31-a42e-4e71-b9ef-a8e18d0ca763","name":"body.status","type":"string","value":"={{ $json.body.status }}"},{"id":"f0b852e3-82cd-4495-9cb3-5884148c766e","name":"body.price","type":"string","value":"={{ $json.body.price }}"},{"id":"e7b9c164-c89f-4e6e-bc6a-214d50ecf5d3","name":"body.permalink","type":"string","value":"={{ $json.body.permalink }}"},{"id":"8f5c70bf-961c-4561-b3cd-73954a36fa6c","name":"body.images","type":"array","value":"={{ $json.body.images }}"}]}},"typeVersion":3.4},{"id":"67cb14fa-7f77-40d8-9c77-a9e0eae1a6ef","name":"Notify Team on Slack","type":"n8n-nodes-base.slack","position":[832,352],"webhookId":"f7a28645-3396-48a3-a244-e0e0b5d8b722","parameters":{"text":"=New Product Live!\nName: {{ $json.body.name }}\nPrice: {{ $json.body.price }}\nURL: {{ $json.body.permalink }}\nImages:\n{{ $json.body.images.map(i => i.src).join('\\n') }}","select":"channel","channelId":{"__rl":true,"mode":"id","value":""},"otherOptions":{}},"credentials":{"slackApi":{"id":"3AHjVI69EwoSqnQD","name":"Slack account 31"}},"typeVersion":2.3},{"id":"a4203358-3d38-4f86-b4d7-851310d74d73","name":"Send Product Launch Email","type":"n8n-nodes-base.gmail","position":[1056,352],"webhookId":"7e296fa0-2960-487a-bb24-76a06df59dd2","parameters":{"message":"=\n\n\n \n New Product Arrival\n\n\n\n\n \n \n \n \n
\n\n

\n New Product Live!\n

\n\n

\n A new product has just been published and is now available.\n

\n\n \n \n \n \n \n\n \n \n \n \n\n \n \n \n\n \n \n \n \n
Product Name:{{ $('Format Product Details').item.json.body.name }}
Price:{{ $('Format Product Details').item.json.body.price }}
Status:<{{ $('Format Product Details').item.json.body.status }}/td>\n
Product URL:\n \n View Product\n \n
\n\n

Product Images

\n\n \n {{ $('Format Product Details').item.json.body.images.map(img => `\n
\n \"Product\n
\n `).join('') }}\n\n
\n\n

\n This is an automated notification from your product system.\n

\n\n
\n\n\n","options":{},"subject":"=New Arrival: {{ $('Format Product Details').item.json.body.name }}"},"credentials":{"gmailOAuth2":{"id":"1R3ZJdlSnw64YpyR","name":"Gmail account 35"}},"typeVersion":2.1},{"id":"b10d432d-b850-4540-a00f-878cfe102a3f","name":"Log Product in Google Sheets","type":"n8n-nodes-base.googleSheets","position":[1312,352],"parameters":{"columns":{"value":{"Price":"={{ $('Format Product Details').item.json.body.price }}","Status":"={{ $('Format Product Details').item.json.body.status }}","Image URL":"={{ $('Format Product Details').item.json.body.images?.map(i => i.src).join('\\n') }}","Created At":"= {{ $now }}","Product URL":"={{ $('Format Product Details').item.json.body.permalink }}","Product Name":"={{ $('Format Product Details').item.json.body.name }}"},"schema":[{"id":"Product Name","type":"string","display":true,"required":false,"displayName":"Product Name","defaultMatch":false,"canBeUsedToMatch":true},{"id":"Price","type":"string","display":true,"required":false,"displayName":"Price","defaultMatch":false,"canBeUsedToMatch":true},{"id":"Status","type":"string","display":true,"required":false,"displayName":"Status","defaultMatch":false,"canBeUsedToMatch":true},{"id":"Product URL","type":"string","display":true,"required":false,"displayName":"Product URL","defaultMatch":false,"canBeUsedToMatch":true},{"id":"Image URL","type":"string","display":true,"required":false,"displayName":"Image URL","defaultMatch":false,"canBeUsedToMatch":true},{"id":"Created At","type":"string","display":true,"required":false,"displayName":"Created At","defaultMatch":false,"canBeUsedToMatch":true}],"mappingMode":"defineBelow","matchingColumns":[],"attemptToConvertTypes":false,"convertFieldsToString":false},"options":{},"operation":"append","sheetName":{"__rl":true,"mode":"list","value":"gid=0","cachedResultUrl":"https://docs.google.com/spreadsheets/d/16f1RrNM-e_AEUGHApNXnUDxGb_xPSxxZlvtcLowbeg0/edit#gid=0","cachedResultName":"Sheet1"},"documentId":{"__rl":true,"mode":"list","value":"16f1RrNM-e_AEUGHApNXnUDxGb_xPSxxZlvtcLowbeg0","cachedResultUrl":"https://docs.google.com/spreadsheets/d/16f1RrNM-e_AEUGHApNXnUDxGb_xPSxxZlvtcLowbeg0/edit?usp=drivesdk","cachedResultName":"(Retail) New Product Drop Notifications"}},"credentials":{"googleSheetsOAuth2Api":{"id":"Q8fdf9DQRpDRsMDx","name":"Google Sheets account 36"}},"typeVersion":4.7},{"id":"335693ad-bc49-414f-9ed0-f762bd4cf6e5","name":"Workflow Overview","type":"n8n-nodes-base.stickyNote","position":[-320,160],"parameters":{"color":null,"width":628,"height":436,"content":"## Retail – New Product Drop Notifications\n\n### Purpose\nAutomatically notify teams and log records when a new product is created in WooCommerce, ensuring consistent communication without manual effort.\n\n### How It Works\nThe workflow uses the WooCommerce Trigger to detect newly created products. Product details such as name, price, status, permalink and images are prepared in a single Set node and reused to send Slack notifications, email alerts and log entries in Google Sheets.\n\n### Setup Steps\n1. Configure WooCommerce REST API credentials.\n2. Connect Slack, Gmail and Google Sheets in n8n.\n3. Review the **Format Product Details** node to adjust fields if needed.\n4. Activate the workflow to start processing new products.\n"},"typeVersion":1},{"id":"3759deb5-221f-4e00-bc91-0c206c1087a1","name":"Trigger & Data Prep","type":"n8n-nodes-base.stickyNote","position":[336,192],"parameters":{"color":7,"width":412,"height":356,"content":"### Trigger & Data Preparation\nDetects newly created products in WooCommerce using the WooCommerce Trigger and prepares a standardized product data object in the Set node for reuse across the workflow.\n"},"typeVersion":1},{"id":"8537cb43-8556-44d9-8597-31594f28f74e","name":"Notifications","type":"n8n-nodes-base.stickyNote","position":[784,192],"parameters":{"color":7,"width":412,"height":356,"content":"### Notifications\nSends Slack and email notifications to announce new product creations using the prepared product data.\n"},"typeVersion":1},{"id":"8e4eeab1-dc43-46a5-862f-fae7a0675ca6","name":"Logging","type":"n8n-nodes-base.stickyNote","position":[1232,192],"parameters":{"color":7,"width":348,"height":356,"content":"### Logging\nStores product details and creation timestamps in Google Sheets for tracking and reference.\n"},"typeVersion":1}],"active":false,"pinData":{},"settings":{"executionOrder":"v1"},"versionId":"2816d66f-e018-4509-ade3-7955e70c182d","connections":{"Notify Team on Slack":{"main":[[{"node":"Send Product Launch Email","type":"main","index":0}]]},"Format Product Details":{"main":[[{"node":"Notify Team on Slack","type":"main","index":0}]]},"Send Product Launch Email":{"main":[[{"node":"Log Product in Google Sheets","type":"main","index":0}]]},"WooCommerce – New Product Created":{"main":[[{"node":"Format Product Details","type":"main","index":0}]]}}},"lastUpdatedBy":1,"workflowInfo":{"nodeCount":9,"nodeTypes":{"n8n-nodes-base.set":{"count":1},"n8n-nodes-base.gmail":{"count":1},"n8n-nodes-base.slack":{"count":1},"n8n-nodes-base.stickyNote":{"count":4},"n8n-nodes-base.googleSheets":{"count":1},"n8n-nodes-base.wooCommerceTrigger":{"count":1}}},"status":"published","readyToDemo":null,"user":{"name":"WeblineIndia","username":"weblineindia","bio":"A Leading Software Engineering, Consulting & Outsourcing Services Company in USA & India serving Clients Globally since 1999.","verified":true,"links":["https://www.weblineindia.com/hire-n8n-developers/"],"avatar":"https://gravatar.com/avatar/a229d43aefca4588581583c58bb37b4773aebbdf4c1fef86a08bb1d38eae91fa?r=pg&d=retro&size=200"},"nodes":[{"id":18,"icon":"file:googleSheets.svg","name":"n8n-nodes-base.googleSheets","codex":{"data":{"alias":["CSV","Sheet","Spreadsheet","GS"],"resources":{"generic":[{"url":"https://n8n.io/blog/love-at-first-sight-ricardos-n8n-journey/","icon":"❤️","label":"Love at first sight: Ricardo’s n8n journey"},{"url":"https://n8n.io/blog/why-business-process-automation-with-n8n-can-change-your-daily-life/","icon":"🧬","label":"Why business process automation with n8n can change your daily life"},{"url":"https://n8n.io/blog/automatically-adding-expense-receipts-to-google-sheets-with-telegram-mindee-twilio-and-n8n/","icon":"🧾","label":"Automatically Adding Expense Receipts to Google Sheets with Telegram, Mindee, Twilio, and n8n"},{"url":"https://n8n.io/blog/supercharging-your-conference-registration-process-with-n8n/","icon":"🎫","label":"Supercharging your conference registration process with n8n"},{"url":"https://n8n.io/blog/creating-triggers-for-n8n-workflows-using-polling/","icon":"⏲","label":"Creating triggers for n8n workflows using polling"},{"url":"https://n8n.io/blog/no-code-ecommerce-workflow-automations/","icon":"store","label":"6 e-commerce workflows to power up your Shopify s"},{"url":"https://n8n.io/blog/migrating-community-metrics-to-orbit-using-n8n/","icon":"📈","label":"Migrating Community Metrics to Orbit using n8n"},{"url":"https://n8n.io/blog/automate-google-apps-for-productivity/","icon":"💡","label":"15 Google apps you can combine and automate to increase productivity"},{"url":"https://n8n.io/blog/your-business-doesnt-need-you-to-operate/","icon":" 🖥️","label":"Hey founders! 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