, , and
tags. \nAlways output both the Subject and the Email Body separately. \nDo not include or tags. \nThe tone should be polite, conversational, and slightly persuasive. \nEnd with a clear call to action (like booking a meeting) and sign off as “Saurabh Garg, Sales Team.”\nReturn your answer in JSON format with two keys:\n{\n \"subject\": \"...\",\n \"body_html\": \"...\"\n}\n"
},
"promptType": "define"
},
"typeVersion": 2.1
},
{
"id": "eb74688d-5d4b-4a8f-ba88-03111715fb52",
"name": "Parse AI Email Output (JavaScript)",
"type": "n8n-nodes-base.code",
"position": [
448,
320
],
"parameters": {
"jsCode": "// Loop through AI results and clean up JSON output\nreturn items.map(item => {\n let raw = item.json.output || '';\n \n // Remove code block markers like ```json or ```\n raw = raw.replace(/```json|```/g, '').trim();\n\n // Parse JSON safely\n let parsed;\n try {\n parsed = JSON.parse(raw);\n } catch (e) {\n parsed = { subject: \"No Subject\", body_html: \"Error parsing AI output.\" };\n }\n\n return { json: parsed };\n});\n"
},
"typeVersion": 2
},
{
"id": "5e6c825b-1739-411b-b7b5-291937596a9f",
"name": "Send Initial Outreach Email via Gmail",
"type": "n8n-nodes-base.gmail",
"position": [
768,
320
],
"webhookId": "0c82c299-6938-42ed-bda6-5007d79af34f",
"parameters": {
"sendTo": "={{ $('Retrieve Lead Records from Google Sheets').item.json.Email }}",
"message": "={{ $json.body_html }}",
"options": {},
"subject": "={{ $json.subject }}"
},
"credentials": {
"gmailOAuth2": {
"id": "credential-id",
"name": "gmailOAuth2 Credential"
}
},
"typeVersion": 2.1
},
{
"id": "540211f0-f006-4845-8fed-02d41d9fc634",
"name": "Wait Before Thread Check (24 hr)",
"type": "n8n-nodes-base.wait",
"position": [
1040,
320
],
"webhookId": "7475fece-4562-46b3-a702-7a5c5fe88266",
"parameters": {
"amount": 24
},
"typeVersion": 1
},
{
"id": "537915a6-88d4-4353-b5f7-d0c2424119ce",
"name": "Fetch Sent Email Thread from Gmail",
"type": "n8n-nodes-base.gmail",
"position": [
1312,
320
],
"webhookId": "ffb3a844-8c8b-4f17-a6e9-98e0371f4214",
"parameters": {
"options": {},
"resource": "thread",
"threadId": "={{ $('Send Initial Outreach Email via Gmail').item.json.threadId }}",
"operation": "get"
},
"credentials": {
"gmailOAuth2": {
"id": "credential-id",
"name": "gmailOAuth2 Credential"
}
},
"typeVersion": 2.1
},
{
"id": "80bbd250-f9ab-46de-9ad6-b3ab8e7f3233",
"name": "Check for Client Reply (If Condition)",
"type": "n8n-nodes-base.if",
"position": [
1568,
320
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "4a6d1310-29be-4559-8bea-afe8fe0f0f30",
"operator": {
"type": "string",
"operation": "contains"
},
"leftValue": "={{$json[\"messages\"][1][\"snippet\"]}}",
"rightValue": "Yes"
}
]
}
},
"typeVersion": 2.2
},
{
"id": "5366521f-fc42-4907-9e1e-29994458578c",
"name": "Extract Reply Details (JavaScript)",
"type": "n8n-nodes-base.code",
"position": [
1920,
48
],
"parameters": {
"jsCode": "// Loop through all email threads where reply = true\nreturn items.map(item => {\n const data = item.json;\n\n // Extract the reply message (second email in thread)\n const reply = data.messages?.[1];\n const original = data.messages?.[0];\n\n // Clean the reply text (remove quoted text from Gmail)\n let clientMessage = reply?.snippet || \"\";\n clientMessage = clientMessage.split(\"On Wed\")[0].trim(); // basic cleanup example\n\n // Prepare clean structured output\n return {\n json: {\n Email: reply?.From?.match(/<(.+?)>/)?.[1] || reply?.From || \"\",\n ContactPerson: reply?.From?.split(\"<\")[0].trim() || \"\",\n ThreadID: reply?.threadId || data.id || \"\",\n Subject: reply?.Subject || original?.Subject || \"\",\n ClientMessage: clientMessage,\n BookingStatus: \"BOOKED\",\n LastUpdated: new Date().toISOString()\n }\n };\n});\n"
},
"typeVersion": 2
},
{
"id": "dfc24134-8604-47d3-8932-41df52d14620",
"name": "Update Lead Record – Booked (Google Sheets)",
"type": "n8n-nodes-base.googleSheets",
"position": [
2224,
48
],
"parameters": {
"columns": {
"value": {
"Email": "={{ $json.Email }}",
"ThreadID": "={{ $json.ThreadID }}",
"LastUpdated": "={{ $json.LastUpdated }}",
"ClientMessage": "={{ $json.ClientMessage }}",
"Booking Status": "={{ $json.BookingStatus }}"
},
"schema": [
{
"id": "Company Name",
"type": "string",
"display": true,
"removed": true,
"required": false,
"displayName": "Company Name",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Contact Person",
"type": "string",
"display": true,
"removed": true,
"required": false,
"displayName": "Contact Person",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Job Title",
"type": "string",
"display": true,
"removed": true,
"required": false,
"displayName": "Job Title",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Email",
"type": "string",
"display": true,
"removed": false,
"required": false,
"displayName": "Email",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Phone",
"type": "string",
"display": true,
"removed": true,
"required": false,
"displayName": "Phone",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Industry",
"type": "string",
"display": true,
"removed": true,
"required": false,
"displayName": "Industry",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Location",
"type": "string",
"display": true,
"removed": true,
"required": false,
"displayName": "Location",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Lead Source",
"type": "string",
"display": true,
"removed": true,
"required": false,
"displayName": "Lead Source",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Booking Status",
"type": "string",
"display": true,
"required": false,
"displayName": "Booking Status",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "ClientMessage",
"type": "string",
"display": true,
"required": false,
"displayName": "ClientMessage",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "LastUpdated",
"type": "string",
"display": true,
"required": false,
"displayName": "LastUpdated",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "ThreadID",
"type": "string",
"display": true,
"required": false,
"displayName": "ThreadID",
"defaultMatch": false,
"canBeUsedToMatch": true
}
],
"mappingMode": "defineBelow",
"matchingColumns": [
"Email"
],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {},
"operation": "appendOrUpdate",
"sheetName": {
"__rl": true,
"mode": "list",
"value": 46113423,
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/17rcNd_ZpUQLm0uWEVbD-NY6GyFUkrD4BglvawlyBygM/edit#gid=46113423",
"cachedResultName": "outreach automation"
},
"documentId": {
"__rl": true,
"mode": "list",
"value": "17rcNd_ZpUQLm0uWEVbD-NY6GyFUkrD4BglvawlyBygM",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/17rcNd_ZpUQLm0uWEVbD-NY6GyFUkrD4BglvawlyBygM/edit?usp=drivesdk",
"cachedResultName": "sample_leads_50"
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"id": "credential-id",
"name": "googleSheetsOAuth2Api Credential"
}
},
"typeVersion": 4.6
},
{
"id": "bf3a2ee4-1bbc-445e-8c3f-2119dd16e95d",
"name": "Wait Before Second Thread Check (24 hr)",
"type": "n8n-nodes-base.wait",
"position": [
2224,
544
],
"webhookId": "7475fece-4562-46b3-a702-7a5c5fe88266",
"parameters": {
"unit": "seconds",
"amount": 24
},
"typeVersion": 1
},
{
"id": "6ac3e8ce-2dac-4953-97d2-3221e3d5be82",
"name": "Send Second Follow-Up Email via Gmail",
"type": "n8n-nodes-base.gmail",
"position": [
1888,
544
],
"webhookId": "0c82c299-6938-42ed-bda6-5007d79af34f",
"parameters": {
"sendTo": "={{ $json.messages[0].To }}",
"message": "=
Hi {{ $json[\"Contact Person\"] || \"there\" }},
\n\nI wanted to quickly follow up on my previous email. \nI understand things can get busy, so just checking if you had a chance to review my message.
\n\nI’d love to schedule a short chat to explore how we could support {{ $('Retrieve Lead Records from Google Sheets').item.json['Contact Person'] }} in your upcoming initiatives.
\n\nIf now’s not a good time, no worries — just let me know when it might be better for you.
\n\nBest regards,
\nSaurabh Garg
\nSales Team
and tags \nEnds with a polite CTA signed as “Saurabh Garg, Sales Team.”\n" }, "typeVersion": 1 }, { "id": "48df91f8-b98d-47ca-9ae1-7b18883531ea", "name": "Sticky Note6", "type": "n8n-nodes-base.stickyNote", "position": [ 384, 64 ], "parameters": { "color": 7, "height": 432, "content": "## 🧠 Parse AI Email Output (JavaScript) \nCleans GPT-4o output by removing code blocks and parsing JSON safely. \nEnsures valid `subject` and `body_html` fields before email dispatch.\n" }, "typeVersion": 1 }, { "id": "ea0c948b-46f5-4439-811f-b109d9f13b3a", "name": "Sticky Note7", "type": "n8n-nodes-base.stickyNote", "position": [ 704, 64 ], "parameters": { "color": 7, "height": 464, "content": "## 📤 Send Initial Outreach Email via Gmail \nDelivers the AI-generated email to the lead’s email address. \nUses Gmail OAuth for secure delivery. \nStores Gmail thread IDs for tracking replies.\n" }, "typeVersion": 1 }, { "id": "0d840272-78c6-4676-9e22-e80ed0c51c85", "name": "Sticky Note8", "type": "n8n-nodes-base.stickyNote", "position": [ 976, 96 ], "parameters": { "color": 7, "height": 432, "content": "## ⏱️ Wait Before Thread Check \nIntroduces a controlled delay (e.g., 24 hours) before checking if the lead has replied. \nEnsures enough time for recipients to respond naturally.\n" }, "typeVersion": 1 }, { "id": "d4508106-1715-400b-a4c4-1ae422647747", "name": "Sticky Note9", "type": "n8n-nodes-base.stickyNote", "position": [ 1232, 144 ], "parameters": { "color": 7, "width": 512, "height": 400, "content": "## 🧩 Check for Client Reply \nFetches Gmail thread data to see if a response was received. \nIf the message contains any positive snippet or “Yes”, marks lead as “BOOKED.” \nIf not, moves to follow-up sequence.\n" }, "typeVersion": 1 }, { "id": "d4b7826a-4119-4638-989d-7ced0c23cfb9", "name": "Sticky Note10", "type": "n8n-nodes-base.stickyNote", "position": [ 1856, -224 ], "parameters": { "color": 7, "height": 464, "content": "## 📬 Extract Reply Details (JavaScript) \nParses client reply text and extracts useful data (email, message, thread ID). \nSanitizes Gmail snippets by removing quoted text. \nStores results for CRM update.\n" }, "typeVersion": 1 }, { "id": "cfb1aeb6-0030-45a8-aba9-8473abcbb64b", "name": "Sticky Note11", "type": "n8n-nodes-base.stickyNote", "position": [ 2160, -256 ], "parameters": { "color": 7, "height": 496, "content": "## ✅ Update Lead Record – Booked (Google Sheets) \nUpdates the lead record in the main sheet with “BOOKED” status, reply message, and timestamp. \nMaintains real-time CRM hygiene.\n" }, "typeVersion": 1 }, { "id": "89803f2c-06ef-4ff5-aaab-37a21b4e3069", "name": "Sticky Note12", "type": "n8n-nodes-base.stickyNote", "position": [ 1824, 272 ], "parameters": { "color": 7, "height": 480, "content": "## 🔁 Send Second Follow-Up Email via Gmail \nIf no reply after the first email, sends a polite follow-up after 24 hours. \nTone remains professional and friendly, encouraging response without pressure.\n" }, "typeVersion": 1 }, { "id": "ef74ec33-bd55-4f50-baa8-7b8ee5b28953", "name": "Sticky Note13", "type": "n8n-nodes-base.stickyNote", "position": [ 2160, 304 ], "parameters": { "color": 7, "width": 208, "height": 432, "content": "## ⏱️ Wait Before Thread Check \nIntroduces a controlled delay (e.g., 24 hours) before checking if the lead has replied. \nEnsures enough time for recipients to respond naturally.\n" }, "typeVersion": 1 }, { "id": "1fc0aee3-436a-4048-a8c7-1961a47ffec4", "name": "Sticky Note14", "type": "n8n-nodes-base.stickyNote", "position": [ 2432, 336 ], "parameters": { "color": 7, "height": 416, "content": "## 📨 Fetch Follow-Up Thread from Gmail \nRetrieves the Gmail thread of the follow-up message to check if a new reply arrived.\n" }, "typeVersion": 1 }, { "id": "67182b47-ddba-47d2-be7c-ea3ad548d7a1", "name": "Sticky Note15", "type": "n8n-nodes-base.stickyNote", "position": [ 2720, 320 ], "parameters": { "color": 7, "height": 432, "content": "## 🔍 Check for Second Reply \nInspects the follow-up thread for responses. \nBranches into “Reply Found” (update as BOOKED) or “No Reply” (mark as Declined).\n" }, "typeVersion": 1 }, { "id": "833511eb-4e42-484c-ad8a-8bf59814b5a2", "name": "Sticky Note16", "type": "n8n-nodes-base.stickyNote", "position": [ 3088, 608 ], "parameters": { "color": 7, "width": 560, "height": 384, "content": "## ❌ Update Lead Record – Declined (Google Sheets) \nIf no response after follow-up, updates status to “Declined.” \nPrevents repeated outreach and keeps CRM clean.\n" }, "typeVersion": 1 }, { "id": "99ffdfe2-e395-4004-acf7-3dfc51d5cfe6", "name": "Sticky Note17", "type": "n8n-nodes-base.stickyNote", "position": [ 3104, 0 ], "parameters": { "color": 7, "height": 432, "content": "## 🧾 Extract Second Reply Details (JavaScript) \nHandles cases where the client replied to the follow-up instead of the first message. \nParses, cleans, and prepares structured JSON data for CRM update.\n" }, "typeVersion": 1 }, { "id": "6570873f-5445-49cb-951d-9aa2014df10c", "name": "Sticky Note18", "type": "n8n-nodes-base.stickyNote", "position": [ 3376, -32 ], "parameters": { "color": 7, "height": 496, "content": "## ✅ Update Lead Record – Booked (Google Sheets) \nUpdates the lead record in the main sheet with “BOOKED” status, reply message, and timestamp. \nMaintains real-time CRM hygiene.\n" }, "typeVersion": 1 }, { "id": "22fed90c-0601-421b-9079-3ca3652b1f9a", "name": "Sticky Note19", "type": "n8n-nodes-base.stickyNote", "position": [ -416, 560 ], "parameters": { "color": 7, "height": 464, "content": "## ⚠️ Log Invalid Leads to Google Sheets \nStores invalid or incomplete entries (missing emails, broken data) in a separate sheet. \nUseful for data quality improvement.\n" }, "typeVersion": 1 } ], "active": false, "pinData": {}, "settings": { "executionOrder": "v1" }, "versionId": "cc9e6722-fa25-48dc-b8cc-9060afd4be2e", "connections": { "Configure GPT-4o Model": { "ai_languageModel": [ [ { "node": "Generate Personalized Outreach Email (AI)", "type": "ai_languageModel", "index": 0 } ] ] }, "Filter for Booked Leads": { "main": [ [], [ { "node": "Generate Personalized Outreach Email (AI)", "type": "main", "index": 0 } ] ] }, "Validate Lead Data Payload": { "main": [ [ { "node": "Filter for Booked Leads", "type": "main", "index": 0 } ], [ { "node": "Log Invalid Leads to Google Sheets", "type": "main", "index": 0 } ] ] }, "Wait Before Thread Check (24 hr)": { "main": [ [ { "node": "Fetch Sent Email Thread from Gmail", "type": "main", "index": 0 } ] ] }, "Fetch Follow-Up Thread from Gmail": { "main": [ [ { "node": "Check for Second Reply (If Condition)", "type": "main", "index": 0 } ] ] }, "Extract Reply Details (JavaScript)": { "main": [ [ { "node": "Update Lead Record – Booked (Google Sheets)", "type": "main", "index": 0 } ] ] }, "Fetch Sent Email Thread from Gmail": { "main": [ [ { "node": "Check for Client Reply (If Condition)", "type": "main", "index": 0 } ] ] }, "Parse AI Email Output (JavaScript)": { "main": [ [ { "node": "Send Initial Outreach Email via Gmail", "type": "main", "index": 0 } ] ] }, "When clicking ‘Execute workflow’": { "main": [ [ { "node": "Retrieve Lead Records from Google Sheets", "type": "main", "index": 0 } ] ] }, "Check for Client Reply (If Condition)": { "main": [ [ { "node": "Extract Reply Details (JavaScript)", "type": "main", "index": 0 } ], [ { "node": "Send Second Follow-Up Email via Gmail", "type": "main", "index": 0 } ] ] }, "Check for Second Reply (If Condition)": { "main": [ [ { "node": "Extract Second Reply Details (JavaScript)", "type": "main", "index": 0 } ], [ { "node": "Update Lead Status to Declined (Set Node)", "type": "main", "index": 0 } ] ] }, "Send Initial Outreach Email via Gmail": { "main": [ [ { "node": "Wait Before Thread Check (24 hr)", "type": "main", "index": 0 } ] ] }, "Send Second Follow-Up Email via Gmail": { "main": [ [ { "node": "Wait Before Second Thread Check (24 hr)", "type": "main", "index": 0 } ] ] }, "Wait Before Second Thread Check (24 hr)": { "main": [ [ { "node": "Fetch Follow-Up Thread from Gmail", "type": "main", "index": 0 } ] ] }, "Retrieve Lead Records from Google Sheets": { "main": [ [ { "node": "Validate Lead Data Payload", "type": "main", "index": 0 } ] ] }, "Extract Second Reply Details (JavaScript)": { "main": [ [ { "node": "Update Lead Record – Replied (Google Sheets)", "type": "main", "index": 0 } ] ] }, "Generate Personalized Outreach Email (AI)": { "main": [ [ { "node": "Parse AI Email Output (JavaScript)", "type": "main", "index": 0 } ] ] }, "Update Lead Status to Declined (Set Node)": { "main": [ [ { "node": "Update Lead Record – Declined (Google Sheets)", "type": "main", "index": 0 } ] ] } } }, "lastUpdatedBy": 1, "workflowInfo": { "nodeCount": 42, "nodeTypes": { "n8n-nodes-base.if": { "count": 4 }, "n8n-nodes-base.set": { "count": 1 }, "n8n-nodes-base.code": { "count": 3 }, "n8n-nodes-base.wait": { "count": 2 }, "n8n-nodes-base.gmail": { "count": 4 }, 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