Automate Everhour time-off sync to Google Calendar with all-day events
## Who’s it for
Teams that track absences in **Everhour** and want a shared **Google Calendar** view for quick planning. Ideal for managers, HR/OPS, and teammates who need instant visibility into approved time off.
## What it does
- Pulls **approved time-off** from Everhour on a schedule
- Creates/updates **all-day events** per day of absence in Google Calendar
- Removes **stale events** if a request changes or is canceled
- Uses a stable external key (`everhour:ASSIGNMENT_ID:YYYY-MM-DD`) to avoid duplicates
## How it works
A **Schedule Trigger** runs periodically → the workflow fetches Everhour assignments, filters **approved** time-off, expands multi-day requests into single-day items, then **searches by external key** to either create or update events. Separate cleanup steps **list** calendar events and **delete** any that are no longer present in Everhour.
## How to set up
1. In n8n, create an **HTTP Header Auth** credential for Everhour with header `X-Api-Key: {YOUR_EVERHOUR_API_KEY}
`.
2. Add a **Google Calendar OAuth** credential.
3. Open the **Config** node and set your `calendarId` (e.g., `[email protected]`).
4. Enable the workflow and choose your schedule.
## Requirements
- Everhour account with API access
- Google Calendar (workspace or personal)
- n8n Cloud or self-hosted
## How to customize the workflow
- Adjust the **schedule** (hourly/daily).
- Filter by **user** or **time-off type**.
- Tweak the **event title/description** templates.
- Point to multiple calendars (duplicate the create/update branch per calendar).
